None. 

Guidance on the procedure to be followed is attached.

The Council’s Policy on the Relevance of Warnings, Offences, Cautions and Convictions is attached.

The Sub-Committee noted the procedure for the hearings and the policy on the relevance of warnings, offences, cautions and convictions.  

Recommendation: that the minutes of the meeting of 13 January 2025 are approved as a true and accurate record.

The Sub-Committee resolved to approve the minutes of the meeting held on 13 January 2025 as a true and accurate record.  

The Chair then informed the Sub-Committee that item 8 had been deferred and would not be discussed at this meeting. The Senior Licensing Compliance Officer confirmed to the Sub-Committee that the subject is temporarily out of the country and requested a deferral.  

The Sub-Committee agreed to proceed to items 5 and 6. 

The Senior Licensing Compliance Officer left the meeting.  

To consider the street trading application and reach a decision.

Jean Eastwood joined the meeting to represent Simon Eastwood (applicant).  

The Sub-Committee and officers introduced themselves to the applicant.  

Mrs. Eastwood confirmed that she was content to proceed with only two Sub-Committee members present.  

The Director of Planning and Regulation had submitted a report to inform the determination of Mr. Eastwood’s (Sweet Formation) street trading application. 

The Supervising Senior Licensing Officer presented the report to the Sub-Committee noting that the application had been submitted by Simon Eastwood who is represented by Jean Eastwood, his mother and employee, at this meeting. It was explained that the application seeks consent for trading on the grounds of the Kassam Stadium in Oxford, which whilst private land, requires consent from the landowner which has been received in writing. Oxford City Council are also required to provide consent, which will be determined at this meeting.  

The Supervising Senior Licensing Officer outlined to the Sub-Committee that Sweet Formation would operate from a professionally converted van to sell drinks and desserts to customers between midday at 17.00 on dates of Oxford United home games. The Sub-Committee were directed to the appendices which provided examples of trading dates.  

The Sub-Committee understood that Street Trading Consent must be determined as the Licensing Authority does not hold the delegated authority to grant permission to first applications. The Supervising Senior Licensing Officer confirmed that the application had completed the required period of consultation and that no adverse representations were received. It was recommended to the Sub-Committee that an amendment could be made to extend the renewal date to 31 March 2026 to avoid renewal proceedings in under two months on the initial expiry of the permission on 31 March 2025.  

The Sub-Committee were informed of their options when determining the outcome of the application: 

• To grant Street Trading Consent as applied for 

• To grant Street Trading Consent with additional conditions 

• To refuse Street Trading Consent 

Councillor Yeatman sought to clarify whether the police had been consulted which the Supervising Senior Licensing Officer confirmed and listed all consultees.  

Councillor Yeatman asked Mrs. Eastwood about the staff which would be working in the van and whether they had all met the required training standards for food hygiene regulations. Mrs. Eastwood confirmed this and detailed the previous relevant experience of the staff.  

The Chair invited Mrs. Eastwood to make any representations to the Sub-Committee. 

Mrs. Eastwood explained that Sweet Formation would sell soft drinks, luxury ice cream and desserts and that all staff are qualified to deal with members of the public.   

The Chair queried whether the staff have experience working in vans to which Mrs. Eastwood explained that they did not, but that they had successfully worked at other locations owned by the business. 

Councillor Yeatman sought to confirm that trading would only take place on Saturdays and Sundays, and not evenings after 17.00.  Mrs. Eastwood noted that the business may wish to serve evening games on odd occasions and would appreciate permission to remain open later.  

The Supervising Licensing Officer noted that  ...  view the full minutes text for item 87.

To consider the street trading application and reach a decision.

The Sub-Committee and officers re-introduced themselves to Ben Sorgiovanni, the applicant, and Paul Humpherson, friend and supporter of the applicant.  

The applicant confirmed that he was content to proceed with only two Sub-Committee members present.  

The Director of Planning and Regulation had submitted a report to inform the determination of Mr. Sorgiovanni’s (The Trading Post) street trading application. 

The Supervising Senior Licensing Officer presented the report to the Sub-Committee, outlining that the report sought street trading consent for The Trading Post to sell coffee from a static location in Hinksey Park. The Sub-Committee were informed that trading would take place from a 3-wheeled van with a coffee machine attached on the rear. Appendix 1 outlines the business operations and the benefits of this, and the location is outlined in appendix 2.  

The Supervising Senior Licensing Officer informed the Sub-Committee that the application had completed the required consultation process, and no adverse representations were received. An objection was however later received, outside of the consultation period and after the publication of the report, from another business which holds permission to trade in Hinksey Park. The Sub-Committee heard that Lucy Hedges of ‘The Wide-Awake Club’ coffee bicycle expressed that the application seeks to trade in the same location. The Supervising Senior Licensing Officer noted that this objection was made on the basis of competition only, and no other concerns were raised. Finally, the Sub-Committee were also informed that the Head of the Green at Oxford City Council had been consulted and noted support the application on the basis that users of the park have made previous requests for a café facility. The response is enclosed within appendix 3 on page 55.  

It was recommended to the Sub-Committee that an amendment could be made to extend the renewal date to 31 March 2026 to avoid renewal proceedings in under two months on the initial expiry of the permission on 31 March 2025. 

The Sub-Committee were informed of their options when determining the outcome of the application: 

• To grant Street Trading Consent as applied for 

• To grant Street Trading Consent with additional conditions 

• To refuse Street Trading Consent 

The Chair sought to confirm that currently, there is no existing provision for the sale of coffee or beverages in Hinksey park from Sunday to Friday. The Supervising Senior Licensing Officer confirmed this.  

The Chair invited the applicant to make any representations to the Sub-Committee.  

Mr. Sorgiovanni explained that although he is applying for a 7-day license, he does not intend to trade on Saturdays to avoid cross over with the other business. He would however appreciate the possibility to trade on Saturdays should no other business be present on occasion as he wishes to ensure Hinksey Park is reliably served and to support their business. Mr. Sorgiovanni informed the Sub-Committee that he would be content if an amendment was imposed which limited his ability to trade at the same time as other businesses on Saturdays.  

The Supervising Senior Licensing Officer proposed the wording of such  ...  view the full minutes text for item 88.

Recommendation: that the confidential minutes of the meeting of 13 January 2025 are approved as a true and accurate record.

The Sub-Committee resolved to approve the confidential minutes of the meeting held on 13 January 2025 as a true and accurate record.  

The dates of future meetings are:

·       10 March 2025

·       14 April 2025

·       9 June 2025

The dates of future meetings were noted.