To consider the street trading application and reach a decision.

Jean Eastwood joined the meeting to represent Simon Eastwood (applicant).  

The Sub-Committee and officers introduced themselves to the applicant.  

Mrs. Eastwood confirmed that she was content to proceed with only two Sub-Committee members present.  

The Director of Planning and Regulation had submitted a report to inform the determination of Mr. Eastwood’s (Sweet Formation) street trading application. 

The Supervising Senior Licensing Officer presented the report to the Sub-Committee noting that the application had been submitted by Simon Eastwood who is represented by Jean Eastwood, his mother and employee, at this meeting. It was explained that the application seeks consent for trading on the grounds of the Kassam Stadium in Oxford, which whilst private land, requires consent from the landowner which has been received in writing. Oxford City Council are also required to provide consent, which will be determined at this meeting.  

The Supervising Senior Licensing Officer outlined to the Sub-Committee that Sweet Formation would operate from a professionally converted van to sell drinks and desserts to customers between midday at 17.00 on dates of Oxford United home games. The Sub-Committee were directed to the appendices which provided examples of trading dates.  

The Sub-Committee understood that Street Trading Consent must be determined as the Licensing Authority does not hold the delegated authority to grant permission to first applications. The Supervising Senior Licensing Officer confirmed that the application had completed the required period of consultation and that no adverse representations were received. It was recommended to the Sub-Committee that an amendment could be made to extend the renewal date to 31 March 2026 to avoid renewal proceedings in under two months on the initial expiry of the permission on 31 March 2025.  

The Sub-Committee were informed of their options when determining the outcome of the application: 

• To grant Street Trading Consent as applied for 

• To grant Street Trading Consent with additional conditions 

• To refuse Street Trading Consent 

Councillor Yeatman sought to clarify whether the police had been consulted which the Supervising Senior Licensing Officer confirmed and listed all consultees.  

Councillor Yeatman asked Mrs. Eastwood about the staff which would be working in the van and whether they had all met the required training standards for food hygiene regulations. Mrs. Eastwood confirmed this and detailed the previous relevant experience of the staff.  

The Chair invited Mrs. Eastwood to make any representations to the Sub-Committee. 

Mrs. Eastwood explained that Sweet Formation would sell soft drinks, luxury ice cream and desserts and that all staff are qualified to deal with members of the public.   

The Chair queried whether the staff have experience working in vans to which Mrs. Eastwood explained that they did not, but that they had successfully worked at other locations owned by the business. 

Councillor Yeatman sought to confirm that trading would only take place on Saturdays and Sundays, and not evenings after 17.00.  Mrs. Eastwood noted that the business may wish to serve evening games on odd occasions and would appreciate permission to remain open later.  

The Supervising Licensing Officer noted that the application as received only requested consent to trade from midday to 17.00. The Sub-Committee were informed that to allow evening trading, an amendment would be required. The Legal Adviser informed the Sub-Committee that a verbal amendment would be permissible at the discretion of the Chair, should this be the request of Mrs. Eastwood.  

The Chair clarified this with Mrs. Eastwood who noted a preference for the option to trade until kick-off, at 19.45, on the dates of any evening games. 

Mrs. Eastwood, the Business Regulation Compliance Officer, and the Supervising Senior Licensing Officer left the meeting to allow the Sub-Committee to reach their decision.  

The Sub-Committee discussed the following points in relation to the application: 

• That there were no adverse representations or objections to the application during consultation. 

• That it would be reasonable to extend Street Trading Consent until 31 March 2026. 

• That it would be reasonable to extend Street Trading Consent up until the time of kick-off on necessary dates and that this would be unlikely to cause any further disruption at the football grounds as it would be busy regardless. 

• Councillor Yeatman noted that there is a possibility of some additional cup games. 

Mrs. Eastwood, the Business Regulation Compliance Officer, and the Supervising Senior Licensing Officer rejoined the meeting to hear the Sub-Committee’s decision. 

The General Purposes Licensing Casework Sub-Committee resolved to: 

• Grant Mr. Eastwood’s application for a Street Trading Consent until 31 March 2026. 

• Grant amended trading hours from 12.00 to 19.45 to allow trading up to the time of kick off on the occasion of evening home games.  

Mrs. Eastwood thanked the Sub-Committee.  

Mrs. Eastwood left the meeting.