There were no apologies for absence.

There were no declarations of interest.

The City Executive Board noted the following public questions and the written officer responses (as published):

·         Ms Sarah Lasenby (Item 4a - Report of the Scrutiny Inequality Panel)

·         Members of the North Oxfordshire Association Community Centre (Item 7 - Diamond Place Development Brief Supplementary Planning Document (SPD) - Adoption)

Cllr Simmons, Chair of the Scrutiny Committee submitted the following reports:

·         Report of the Inequality Panel – Combatting inequality

·         Grant Monitoring Information for 2014/15

·         Statement of Community Involvement in Planning 2015

·         Debt Management Policy – from the Finance Standing Panel – provisional

·         Integrated Performance Report 2014/15 Q4 – from the Finance Standing Panel - provisional

The Inequality Panel of the Scrutiny Committee has submitted a report which considers issues of inequality in the city.

Councillor Van Coulter, Chair of the Inequality Panel, will present the report.

Scrutiny Inequality Panel’s recommendations to the City Executive Board:

Recommendation 1 - We recommend that the City Council leads on the development of a long-term multi-agency inequality strategy for Oxford. This should be informed in part by the evidence gathered in this Inequality Review and enhanced when Oxfordshire Clinical Commissioning Group produces its report on health inequalities. The Strategy should be supported by an Action Plan that includes any accepted Inequality Panel recommendations.

Recommendation 2 – We recommend that the City Council ensures it has sufficient staffing resources in partnership posts to play a leading role in working with partners to deliver on a multi-agency inequality strategy for Oxford (see recommendation 1). We envisage that savings are achievable from overcoming silos and working in partnership to tackle long terms issues associated with inequality.

Recommendation 3 - We recommend that the City Council commissions Professor Danny Dorling and the City Council’s Social Research Officer to develop an Oxford City Inequality Index based on aspects of inequality that that the City Council can influence either directly, or indirectly to a significant extent. Council Performance should be assessed against the movement of this index.

Recommendation 4 - We recommend that all strategy papers and major decisions should include an assessment of their short, medium and long term impacts on inequality. This assessment could be based on an Inequality Index (see recommendation 3), and guidance should be available to assessing officers.

Recommendation 5 - We recommend that the City Council progresses all options for boosting the supply of affordable housing, including by:

a)    Continuing to push for a review of the Green Belt around Oxford as part of a wider county land review to identify sites for new housing,

b)    Enforcing the City Council’s 50% affordable housing policy,

c)    Considering greater use of Compulsory Purchase Orders to buy derelict land and properties that aren’t coming forward for development,

d)    Evaluating the potential local impacts of the new Government’s housing policies, such as the extension of the Right to Buy scheme to housing association properties,

e)    Encouraging ethical or institutional investors to rent good standard accommodation to people in housing need at affordable rates,

f)     Aiming to make Oxford a centre of excellence in innovation for new social and affordable housing solutions, ensuring that its own policies (such as the Balance of Dwellings Policy) are compatible with this aim. Affordable Oxford could be asked to provide advice on what options would be viable in Oxford,

g)    Considering whether there is scope for the City Council or the Universities to promote ‘inter-generational shared living’.

h)   Considering whether there is a way the City Council could assist groups of older people in downsizing collectively while staying together as a

i)     community, perhaps by creating a group or register that people can join or sign up  ...  view the full agenda text for item 34.

The Inequality Panel of the Scrutiny Committee submitted a report (previously circulated now appended) which considers issues of inequality in the city.

Councillor Van Coulter, Chair of the Inequality Panel, presented the report.

On behalf of the Board, Cllr Price thanked the members of the Inequality Panel and the Scrutiny Committee for an excellent report which raised significant issues of concern.  He said that he proposed to remit the report to all party groups for consideration and to prepare a substantive response from CEB.  The Board suggested that the Scrutiny Committee should consider circulating the report to a wider audience such as the County Council and the Oxfordshire Strategic Partnership.

The City Executive Board resolved to:

1.    REFER the report for discussion at the next meeting of the Cross Party Group;

2.    INCLUDE the report on the agenda for the City Executive Board meeting in September.

The Scrutiny Officer has submitted a report which details comments from the Scrutiny Committee relating to the report on Grant Monitoring Information 2014/15.

Scrutiny Committee recommendations to the City Executive Board:

1.    We recommend that the under-spend of £21,040 is rolled forwards and spent on grants to community and voluntary organisations in 2015/16.

Cllr Rowley, Board Member for Leisure, Parks and Sport responded to the Scrutiny Committee recommendation that “the underspend of £21,040 is rolled forward and spent on grants to community and voluntary organisations in 2015/16.”

He explained that this was not possible because the underspend had already been absorbed into the general fund but assured the Board that every effort would be taken to spend all of the grant allocation within the year on deserving projects.

The Scrutiny Officer has submitted a report which presents recommendations from the Scrutiny Committee on the Statement of Community Involvement in Planning 2015.

Scrutiny Committee recommendations to the City Executive Board:

1.    We endorse the draft Statement of Community Involvement in Planning and recommend that this is amended to include references to the Planning Review Committee, Area Forums and external guidance on the use of visualisation tools.

2.    We recommend that the City Council continues to explore new and improved ways of informing residents and community organisations of local planning issues, using both on-line and off-line communication methods.  In particular, enhancements to ICT systems should be prioritised so that individuals and groups that have signed up can receive automatic notifications when specific planning applications are progressed or amended.

3.    We recommend that the City Council explores whether there is a lower cost means of informing local residents of planning applications as an alternative to “neighbouring property notification letters”.  We suggest that proposals are brought forward in the next budget round.

The Scrutiny Committee recommendations were addressed during the discussion of agenda item 12 (Minute 46).

The Scrutiny Officer has submitted a report which details comments from the Scrutiny Finance Standing Panel relating to the Debt Management Policy.

Scrutiny Finance Standing Panel recommendations to the City Executive Board:

1.    We recommend that the City Executive Board approves the Debt Management Policy subject to a minor amendment to the timescales for recovering Miscellaneous Debts set out in the table on page 9 of the policy.

2.    We reaffirm recommendation 15d of the Inequality Panel about the Council moving towards having a single view of debt.  It will still require considerable effort to make this a reality but we strongly endorse this direction of travel and the progress made to date, including the use of fraud detection software to identify individuals with multiple debts owed to the Council.

3.    We recommend that consideration is given to restructuring relevant teams and resources around a single view of debt model as this initiative progresses.

The Board noted the following responses to the Scrutiny Committee recommendations:

1.            We recommend that the City Executive Board approves the Debt Management Policy subject to a minor amendment to the timescales for recovering Miscellaneous Debts set out in the table on page 9 of the policy.

A:        There is an error on page 7 of the policy which will be corrected- this should say 10 days and not 7 days.

2.            We reaffirm recommendation 15d of the Inequality Panel about the Council moving towards having a single view of debt.  It will still require considerable effort to make this a reality but we strongly endorse this direction of travel and the progress made to date, including the use of fraud detection software to identify individuals with multiple debts owed to the Council.

A:        The project to implement this software which will allow us the single view of debt is underway, and will greatly assist in the management of all outstanding debts to the Council and allow us to operate in accordance with the Corporate Debt Policy.

3.            We recommend that consideration is given to restructuring relevant teams and resources around a single view of debt model as this initiative progresses.

A:        This is already underway as the team restructures take effect and the software is implemented.

The Scrutiny Officer has submitted a report which details comments from the Scrutiny Finance Standing Panel relating to the Integrated Performance Report 2014/15 Q4.

Scrutiny Finance Standing Panel recommendations to the City Executive Board:

1.    Recommendation 1 - The General Fund outturn position for 2014-15 - a favourable variance of £1.808m which is mainly due to increased income - is a very good outcome and we recommend that officers are congratulated on overachieving against income targets.

2.    We support the transfer of £1.4m to a Dry Recyclate Reserve and recommend that the City Council urgently assesses options for significantly mitigating this serious budget pressure, including exploring the possibility of building and operating a waste transfer station and changing the Council’s waste collection system.

3.    We note that there are 4 red performance indicators against Meeting Housing Needs but only 3 are explained in the Corporate Summary.  We recommend that this is corrected and that fuller explanations are given for the amber risks relating to Environmental Development (section 4.3 in the Community Services Directorate).

4.    We recommend that the City Executive Board considers:

a)    Re-directing a relatively small portion of the under-spend towards addressing homelessness, where it could potentially go a long way;

b)    Other potential uses for part of the under-spend in improving performance against corporate targets, including investing in an additional HMO licensing officer.

5.    We recommend that the City Council continues to embed and improve the capital gateway process to further reduce capital slippage.

The Board noted the following responses to the Scrutiny Committee recommendations:

1.     The City Council’s General Fund outturn position for 2014-15 (a favourable variance of £1.808m) is a very good outcome and we recommend that officers are congratulated on overachieving against income targets.

A:  The favourable variance has largely arisen from increased income arising from commercial property rents, engineering works and other income.

2.     We support the transfer of £1.4m to a Dry Recyclate Reserve and recommend that the City Council assesses options for significantly mitigating this serious budget pressure, including exploring the possibility of building and operating a waste transfer station and changing the Council’s waste collection system.

A: The Council is exploring a number of options to mitigate budgetary pressures around dry recyclate which have become apparent during negotiations for the renewal of the contract with the current waste transfer station provider. Due to changes in the market price for recyclate the current provider is seeking significant increases in gate fees in order to ensure the viability of the current operation. 

3.     We note that there are 4 red performance indicators against Meeting Housing Needs but only 3 are explained in the Corporate Summary.  We recommend that this is corrected and that fuller explanations are provided for the amber risks relating to Environmental Development (section 4.3 in the Community Services Directorate).

A:  The missing red performance indicator for Meeting Housing Needs relates to Tenant satisfaction with their Estates; this has been discussed in a previous report and there is no new data. Further explanation on the risks within Environmental Development are included in an updated appendix (now appended).

4.     We recommend that the City Executive Board considers:

a) Re-directing a relatively small portion of the underspend (£50-100k) towards rough sleeping activities where it could potentially go a long way.

b) Explores other potential uses for part of the under-spend in improving performance against corporate targets, including investing in an additional HMO licensing officer.

A: The under-spend from 2014/15 has been transferred to earmarked reserves largely to mitigate future budgetary pressures. A small proportion has been transferred to the capital funding reserve which is considered prudent given the size of the council’s capital programme.  There is already a substantive reserve available for the area of homelessness and this can be used if needed.  HMO licensing is currently being consulted on and it will be appropriate to consider whether the staffing resource is adequate as part of the response to that consultation.

5.     We recommend that the City Council continues to embed and improve the capital gateway process to further reduce capital slippage.

A: The overall slippage on the capital budget was around £15million in comparison to the original budget of £63million. This primarily related to three schemes, Rose Hill Community Centre, Affordable Homes Programme, and Vehicles. The average spend on capital over the last 9 years has been around £20million and the delivery of £48.7 million in 2014/15 is significantly above this. The Council will continue to embed and  ...  view the full minutes text for item 38.

Cllr Gant addressed the Board with regard to agenda item 7: Diamond Place Development Brief Supplementary Planning Document (SPD) – Adoption

His comments were addressed during the discussion of that item (Minute 41).

There were no Councillor addresses on neighbourhood issues.

The Executive Director of Regeneration and Housinghas submitted a report which seeks approval for the Diamond Place Development Supplementary Planning Document.

Officer Recommendations: That the City Executive Board

1.    Adopts the Diamond Place Development Supplementary Planning Document;

2.    Delegate authority to the Head of Planning and Regulatory to make any necessary editorial corrections to the document prior to publication in consultation with the Board Member for Planning, Transport and Regulatory Services .

The Executive Director of Regeneration and Housing submitted a report (previously circulated, now appended) which sought approval for the Diamond Place Development Supplementary Planning Document.

Cllr Hollingsworth, Board Member for Planning, Transport and Regulatory Service presented the report. He said that this document was intended to provide context and detail to the existing policies (such as SP14) and that they were intended as guidance to shape the plans for the development of Diamond Place.  He stressed that the proposals in the document were not definitive and did not preclude any options that would emerge in more detailed planning discussions.  

In response to the points raised by Cllr Gant he said that:

·         The concerns about the Diamond Place / Banbury road junction were recognised and a range of options would be carefully considered

·         Public open space would be available for all user groups

·         Inclusion of other “health services” such as dental practices would be welcome

·         All OCC housing policies would apply to the Diamond Place development

·         The valued contribution of the North Oxfordshire Association Community Centre was recognised by the Council.  NOA would be fully involved in the on-going discussions regarding the proposed relocation of the centre to ensure that there was no risk to services or reputation.  

The City Executive Board resolved to:

1.    ADOPT the Diamond Place Development Supplementary Planning Document;

2.    DELEGATE AUTHORITY TO the Head of Planning and Regulatory to make any necessary editorial corrections to the document prior to publication in consultation with the Board Member for Planning, Transport and Regulatory Services.

The Head of Housing and Property has submitted a report which details the options for Cumberlege House which is due to be vacated when the new Bradlands sheltered housing scheme is completed.

Officer Recommendations: That the City Executive Board:

1.      AGREES not to pursue the disposal of Cumberlege House as approved in principle by Executive Board in November 2007;

2.      ADOPTS Option 4 in principle as set out in this report – to redevelop Cumberlege House for new Council housing and in consultation with the Council’s S151 officer to include the scheme in the HRA new build development programme 2015-18, subject to a reassessment of the Council’s HRA investment priorities;

3.      APPROVES the demolition of Cumberlege House and instruct the Head of Housing and Property to procure and enter into contract to enable demolition works to start either as soon as the property is vacated or, should a short term lease be agreed, as set out in sections 18-19 of the report, then after that lease end date and prior to the development start on site; and in any case after the impact of the Right to Buy extension has been fully assessed;

4.      GRANTS delegated authority to the Head of Housing and Property to negotiate and enter into a fixed term lease, should a suitable lessee be identified within a two month period.

The Head of Housing and Property submitted (previously circulated now appended) which detailed the options for Cumberlege House which is due to be vacated when the new Bradlands sheltered housing scheme is completed.

Cllr Seamons, Board Member for Housing recommended the report to the Board.

The City Executive Board resolved to:

1.     AGREE not to pursue the disposal of Cumberlege House as approved in principle by Executive Board in November 2007;

2.     ADOPT Option 4 in principle as set out in this report – to redevelop Cumberlege House for new Council housing and in consultation with the Council’s S151 officer to include the scheme in the HRA new build development programme 2015-18, subject to a reassessment of the Council’s HRA investment priorities;

3.     APPROVE the demolition of Cumberlege House and instruct the Head of Housing and Property to procure and enter into contract to enable demolition works to start either as soon as the property is vacated or, should a short term lease be agreed, as set out in sections 18-19 of the report, then after that lease end date and prior to the development start on site; and in any case after the impact of the Right to Buy extension has been fully assessed;

4.     GRANT delegated authority to the Head of Housing and Property to negotiate and enter into a fixed term lease, should a suitable lessee be identified within a two month period.

The Head of Housing and Propertyhas submitted a report which details the proposed arrangements for a Home Improvement Agency that is part funded through a contract with Oxfordshire County Council. The Home Improvement Agency provides services to enable disabled and elderly people to remain living in their own homes. The value of the contract to the Council will be in excess of £500k over the 5 years of the contract and as a result City Executive Board approval is required to sign the contract.

Officer Recommendations: That the City Executive Board

1.    GRANTS delegated authority to the Executive Director of Regeneration and Housing, in consultation with the Head of Financial Services and Head of Law and Governance to enter into an appropriate contract for the provision of a Home Improvement Agency.

The Head of Housing and Property submitted a report (previously circulated now appended) which detailed the proposed arrangements for a Home Improvement Agency that is part funded through a contract with Oxfordshire County Council.

Cllr Seamons, Board Member for Housing introduced the report.  He explained that the Home Improvement Agency provides services to enable disabled and elderly people to remain living in their own homes. He said that he was pleased to report that the County Council had asked to extend the scope of the contract to include a minor works element previously undertaken by a private contractor.

The Board suggested that there was scope for the Council to do more to publicise the work of the Home Improvement Agency, in terms of the range of valuable services that it provided to allow people to live in their own homes.

The City Executive Board resolved to:

1.        GRANT delegated authority to the Executive Director of Regeneration and Housing, in consultation with the Head of Financial Services and Head of Law and Governance to enter into an appropriate contract for the provision of a Home Improvement Agency.

The Executive Director Community Services has submitted a report which seeks approval for the To agree the adoption of A Biodiversity Action Plan for Oxford City Council 2015 - 2020 following a public consultation exercise.

Officer Recommendations: That the City Executive Board

1. ADOPTS the Biodiversity Action Plan for Oxford City Council.

The Executive Director Community Services submitted a report (previously circulated now appended) which seeks approval for the adoption of A Biodiversity Action Plan for Oxford City Council 2015 - 2020 following a public consultation exercise.

Cllr Tanner, the Board Member for Climate Change & Cleaner, Greener Oxford presented the report, highlighting the wide range of wildlife and natural habitat to be found in the city.

The Environmental Policy Team Leader briefed the Board on the details of the Action Plan, noting the Board’s concern that there must be close practical links between the biodiversity team and the parks team to ensure that the Council’s practices complied with the principles of the Biodiversity Action Plan.  In response to questions from the Board the Chief Executive said that he would be looking at ways in which to promote the Plan with the County Council and other organisations.  He would also be looking at ways to promote the initiative to all members of staff.

The City Executive Board resolved to:

1.         ADOPT the Biodiversity Action Plan for Oxford City Council;

2.         DELEGATE authority to the Board Member for Climate Change & Cleaner, Greener Oxford and the Board Member for Leisure, Parks & Sport to work with officers to ensure that the park service management plans are consistent with the principles of the Biodiversity Action Plan.

The Head of Community Serviceshas submitted a report which informs members of monitoring information returned by community & voluntary organisations awarded a grant by the City Council in 2014/15.

Officer Recommendations: That the City Executive Board

1.    NOTES the report.

The Head of Community Services submitted a report (previously circulated now appended) which provided details of monitoring information returned by community & voluntary organisations awarded a grant by the City Council in 2014/15.

The Board was pleased to note that the level of grant funding was higher than 5 years earlier despite the reduction in funding from central government, demonstrating the Council’s commitment to the voluntary sector. 

The Board noted the comments from the Scrutiny Committee concerning the need for a rigorous assessment of all grant applications to ensure that they delivered the best value for money.   Officers were asked to provide additional analysis on this point in future monitoring reports.  Cllr Simm confirmed that this was an important aspect of the existing process to review grant applications and invited members to refer concerns about any particular scheme to herself and the Grants & External Funding Officer.

The City Executive Board resolved to NOTE the report.

The Head of Planning and Regulatory has submitted a report which details a revised and improved version of the Statement of Community Involvement in Planning following public consultation.

Officer Recommendations: That the City Executive Board

1.    AGREE to adopt the Statement of Community Involvement in Planning as the Council’s formal statement about how it will engage and involve people in planning decisions; and

2.    DELEGATE authority to the Head of Planning and Regulatory, in consultation with the Executive Lead Member, to make any necessarily editorial corrections to the Statement of Community Involvement in Planning prior to final publication.

The Head of Planning and Regulatory submitted a report (previously circulated now appended) which detailed a revised and improved version of the Statement of Community Involvement in Planning following an extensive public consultation exercise.

Cllr Hollingsworth, Board Member for Planning, Transport and Regulatory Services presented the report. He explained that it was both best practice and a legal requirement that the Council had a formal Statement of Community Involvement in Planning.  He said that the document had been subject to extensive public consultation and consideration by all councillors.  He thanked the report author for her hard work in preparing the document.

With reference to the Scrutiny Committee recommendations on this item Cllr Hollingsworth said that the suggested drafting amendments would be addressed in the final version of the document; that the action plan would address the need to improve ICT systems to enhance the user experience; and that options for “neighbouring property notification letters” would be referred to all Political Groups for comment.

The Senior Planner briefed the Board on the detail of the report.  She explained that an Action Plan had been added to capture issues raised by councillors and residents which could not be immediately addressed.  She said that much of the focus of the Action Plan would be to continue to look at best practice and new ideas to promote greater interaction with a wider audience.

The Board noted that residents often felt frustrated by the lack of information available from developers at the earliest, pre-application, stages of large planning developments.  The Board asked what could be done to address this.  The Senior Planner explained that the document sought to encourage developers to engage with the local community from the outset but that this was not something that could be enforced.  One local authority required developers to sign its Statement of Community Involvement and this was an initiative that the planning officers would be monitoring.

The City Executive Board resolved to:

1.         AGREE to adopt the Statement of Community Involvement in Planning as the Council’s formal statement about how it will engage and involve people in planning decisions; and

2.         DELEGATE authority to the Head of Planning and Regulatory, in consultation with the Executive Lead Member, to make any necessarily editorial corrections to the Statement of Community Involvement in Planning prior to final publication.

The Board noted that this was the final attendance at CEB of Adrian Roche, City Development officer.  They thanked him for his work and support and wished him well in his new position.

The Head of Law and Governance has submitted a report which details a proposed protocol for flag flying on civic buildings.

Officer Recommendations: That the City Executive Board

1.            approve the Flag Flying Protocol at appendix 1 and its annex at appendix 2;

2.            agree to delegate to the Head of Law and Governance the operation of the protocol including the arrangements for considering one off requests as outlined.

The Head of Law and Governance submitted a report (previously circulated now appended) which detailed the proposed protocol for flag flying on civic buildings.

The City Executive Board resolved to:

1.    APPROVE the Flag Flying Protocol (as set out at appendix 1 and its annex at appendix 2 to the report);

2.    AGREE to delegate to the Head of Law and Governance the operation of the protocol including the arrangements for considering one off requests as outlined.

The Head of Business Improvementhas submitted a report which details the proposed structure for a temporary agency staff contract available for use by Oxfordshire Councils, following the current contract coming to an end.

Officer Recommendations: That the City Executive Board

1.    GRANTS delegated authority to the Executive Director of Organisational Development and Corporate Services to award a new temporary agency staff contract.           

The Head of Business Improvement submitted a report (previously circulated now appended) which detailed proposals for a temporary agency staff contract available for use by Oxfordshire Councils, following the current contract coming to an end.

The Head of Business Improvement and Technology presented the report explaining that it was a straightforward retender exercise for an existing contract arrangement. 

The Board noted and welcomed the initiatives in place to reduce the level of agency staff employed by the Council but recognised that external factors such as the high cost of living and property prices in the city presented a challenge to the recruitment and retention of permanent staff.  

The City Executive Board resolved to GRANT delegated authority to the Executive Director of Organisational Development and Corporate Services to award a new temporary agency staff contract.         

The Head of Financial Services has submitted a report which seeks the approval and formal adoption of the Oxford City Council Debt Management Policy.

Officer Recommendations: That the City Executive Board

1.    APPROVE the Debt Management Policy, as set out in Appendix A to the report.

The Head of Financial Services submitted a report (previously circulated now appended) for the approval and formal adoption of the Oxford City Council Debt Management Policy.

The Executive Director for Organisational Development and Corporate Services presented the report.  She explained that this draft Debt Management Policy was a refresh of the existing policy, dating from 2013, and that there were no major changes to note.  She briefed the Board on the recent organisational changes within the Council which meant that there was now a closer alignment of all service teams dealing with debt management.

The Board was pleased to note the good collection rates for 2014/15.

The City Executive Board resolved to

1.    APPROVE the Debt Management Policy, as set out in Appendix A to the report.

The Head of Financial Services has submitted a report which details the  Finance, Risk and Performance position as at the end of Quarter 4, 31 March 2015.

Officer Recommendations: That the City Executive Board

1.         Note the financial outturn and performance of the Council for the year 2014/15 and also the position on risks outstanding as at 31 March 2015;

2.         Note the transfers to General Fund earmarked reserves detailed in the report and Appendix E5;

3.         Note the transfers to the Housing Revenue Account (HRA) earmarked reserves as detailed in paragraph 16;

4.         Agree the carry forward requests outlined at paragraph 8 and detailed in Appendix E4;

5.         Note the capital carry forwards as detailed in Appendix E2

The Head of Financial Services submitted a report (previously circulated now appended) which detailed the finance, risk and performance position as at the end of Quarter 4, 31 March 2015.

Cllr Turner, Board Member for Finance, Corporate Asset Management and Public Health presented the report, referencing the written responses to the Scrutiny Committee recommendations.  He drew attention to the Council’s General Fund outturn position for 2014-15 (a favourable variance of £1.808m) and congratulated officers in exceeding income targets.  He also commented on the improved capital performance of the Council.

The City Executive Board resolved to:

1.       NOTE the financial outturn and performance of the Council for the year 2014/15 and also the position on risks outstanding as at 31 March 2015;

2.       NOTE the transfers to General Fund earmarked reserves detailed in the report and Appendix E5;

3.       NOTE the transfers to the Housing Revenue Account (HRA) earmarked reserves as detailed in paragraph 16;

4.       AGREE the carry forward requests outlined at paragraph 8 and detailed in Appendix E4;

5.       NOTE the capital carry forwards as detailed in Appendix E2

No items were raised by Board Members.

Minutes of the meeting held on 11 June 2015

Recommendation: The City Executive Board APPROVES the minutes of the meeting held on 11 June 2015 as a true and accurate record.

The Board resolved to APPROVE the minutes of the meeting held on 11 June 2015 as a true and accurate record.

PART TWO

MATTERS EXEMPT FROM PUBLICATION

The City Executive Board resolved to exclude the press and public from the meeting during consideration of the item in the exempt from publication part of the agenda in accordance with the provisions in Paragraph 21(1)(b) of the Local Authorities (Executive Arrangements) (England) Regulations 2000 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972 and that, in all the circumstances of the case, the public interest in maintaining the exemption outweighed the public interest in disclosing the information.

Appendix 1b is exempt from publication by virtue of Paragraph 3, Part 1 of Schedule 12A of the Local Government Act 1972 for the following reasons:

Appendix 1b – commercial affairs of the Council.

The Board received and noted the contents of the not for publication appendix to the report at minute 42.

Appendix 2 is exempt from publication by virtue of Paragraph 3, Part 1 of Schedule 12A of the Local Government Act 1972 for the following reasons:

Appendix 2 – commercial affairs of the Council.

The Board received and noted the contents of the not for publication appendix to the report at minute 43.