Decisions

Decisions

Use the search options at the bottom of the page to find information regarding recent decisions that have been taken by the council’s committees and officers.

Decisions published

11/09/2020 - Approval of a contract award for a revenues and Benefits system ref: 1978    Recommendations Approved

Award of a contract for the supply of a revenues and benefits system.  

Decision Maker: Head of Financial Services

Decision published: 22/09/2020

Effective from: 26/09/2020

Decision:

To award a ten-year contract for the supply of a revenues and benefits system to Civica UK Ltd.

 

Wards affected: (All Wards);

Lead officer: Tanya Bandekar


11/09/2020 - Authorisation of Environmental Health Officers to respond to local COVID-19 outbreaks on a County-wide basis. ref: 1974    Recommendations Approved

To enable Environmental Health Officers to respond to local COVID-19 outbreaks on a County-wide basis.

Decision Maker: Chief Executive

Decision published: 14/09/2020

Effective from: 11/09/2020

Decision:

1.    To enter into a written agreement with the other Oxfordshire District Councils to allow the authorities to provide support and assistance to each other in responding to local COVID-19 outbreaks (“The Oxfordshire COVID-19 Local Outbreak Control Plan” (LOCP)).

2.    To authorise the Council’s Environmental Health Officers to operate across the other district authority areas within Oxfordshire in delivering the LOCP.

3.    To authorise Environmental Health Officers employed by the other Oxfordshire district councils to operate within the City on behalf of Oxford City Council in delivering the LOCP.

 

Under the LOCP, the local authorities in Oxfordshire have all agreed to establish a ‘pool’ of Environmental Health Officers who will work with partner organisations to provide the response to local COVID-19 outbreaks (the Authorised Officers). This includes an out of hours service to cover every weekend from 9am to 5pm from mid-September until 17th January 2021 when the regulations are due to expire. These Authorised Officers will be authorised to act as if they were an employee of each of the local authorities in order to exercise any enforcement powers that might be required to manage local outbreaks across Oxfordshire, irrespective of the officers’ employing council, including, but not limited to, attending sites at any location across Oxfordshire for the purpose of inspection, providing advice and assistance to any business owner/resident/landlord/other individual (as appropriate) and serving any enforcement, prohibition or other notice as required.

Decision Maker: Chief Executive

Decision published: 18/09/2020

Effective from: 11/09/2020

Decision:

To accept the delegation of powers from Oxfordshire County Council (agreed at the County Cabinet meeting on 15 September 2020) and to enter into a section 101 agreement with Oxfordshire County Council relating to the control and prevention of coronavirus under The Health Protection (Coronavirus, Restriction) (England) (No.3) Regulations 2020.


15/09/2020 - Reopening of Leys Leisure Centre and Oxford Ice Rink. ref: 1976    Recommendations Approved

To open the dryside at the Leys Leisure Centre; open the Oxford Ice Rink (from October); and hold conversations with the City of Oxford Swim Club about reopening the Leys Pools.

 

Decision Maker: Chief Executive

Decision published: 17/09/2020

Effective from: 15/09/2020

Decision:

To agree to the following proposals:

i) Opening the dryside at the Leys Leisure Centre

ii) Opening the Oxford Ice Rink (from October)

iii) To hold conversations with the City of Oxford Swim Club about reopening the Leys Pools.

 

 

 

 


14/09/2020 - Acquisition of 9 dwellings at Glanville Road, Cowley, from Cantay Estates ref: 1975    For Determination

Cabinet, at its meeting on 22 January 2020, delegated authority to the Chief Executive, in consultation with the Cabinet Members for Finance and Asset Management, and Affordable Housing, to approve any property or development purchases over £500,000 for affordable housing, within the project approval granted at that meeting.

Decision Maker: Chief Executive

Decision published: 15/09/2020

Effective from: 19/09/2020

Decision:

To acquire 9 affordable and social rented dwellings - built by Cantay Estates.

The acquisition is on a standard acquisition terms with the Council paying a 10% deposit and entering into a development agreement with the developer for the handover of the completed units with the remaining balance paid upon confirmation that the units have been completed to a satisfactory standard and in line with the agreed specification.

The agreements and contracts have been extensively negotiated to ensure the best possible terms have been sought for the Council. External legal advice was secured to manage this process in consultation with the Council’s representative and project manager.

An independent employer’s agent and clerk of works have been employed to monitor and manage the contract whilst also ensuring the works are completed to the standards required and based on the Council’s requirements. The scope of their contract is until the completion of all dwellings and handover to the Council.

 

Wards affected: (All Wards);

Lead officer: Dave Scholes


08/09/2020 - Clean Bus Technology Fund ref: 1973    Recommendations Approved

The Council has been awarded £1,662,930 of funding from the Joint Air Quality Unit, DEFRA to retrofit buses in Oxford with emissions reduction equipment, in the interest of improving air quality. In May 2019 project approval was granted by Cabinet and it was decided to Delegate to the Transition Director, in consultation with the Monitoring Officer and Section 151 officer, the authority within the funding envelope provided by the Council to enter into appropriate agreements with the Council’s bid partners and third parties to deliver the project, subject to their being selected under an appropriate procurement process.

Decision Maker: Transition Director

Decision published: 08/09/2020

Effective from: 08/09/2020

Decision:

Decision has been made to award a payment of £301,215 to Oxford Bus Company for the completed retrofitting of 61 buses with selective catalytic reduction technology (SCRT) to reduce emissions. Funding comes from the government’s Clean Bus technology Fund.

Lead officer: Mai Jarvis


17/08/2020 - City Restart - capital and revenue expenditure ref: 1972    Recommendations Approved

Restart package for the city centre following Covid-19 restrictions

Decision Maker: Executive Director (Development)

Decision published: 07/09/2020

Effective from: 17/08/2020

Decision:

To spend £100,000 of Capital and £134,950 of Revenue in order to support Oxford’s city restart.

 

Capital:

The Capital comes from the Community Infrastructure Levy (CIL) strategic funding pot, which was specifically made available for the city restart, as announced on 27th May 2020.

The £100,000 has all been allocated towards highways improvements which will increase the safety of the public realm for residents, visitors, shoppers and workers. It breaks down into the following categories:

> Social distancing stencils and signs on public highway footways and lampposts (thousands of signs and stencils in city centre and district shopping areas, which encouraged safer shopping)

> Infrastructure and enabling works to create safe public rest areas, large outdoor seating zones, and where appropriate, pedestrianisation, for hospitality businesses in St Michael’s Street, Broad Street, George Street, and forthcoming at North Parade (benefiting clusters of hospitality businesses which would otherwise not be able to trade viably or at all due to social distancing)

The Planning Policy team has approved the CIL eligibility of all of these measures.

 

Revenue:

The Revenue comes from the Government’s Reopening High Streets Safely (RHSS) Fund. This fund was announced on 24th May 2020 and its purpose is to help district councils such as ours to introduce a range of safety measures so that people are comfortable to return to work, go shopping or support hospitality businesses.

Oxford City Council was allocated £134,950 to deliver activities which contribute to the safe reopening of high streets in line with set guidance. It breaks down into the following four categories, which were identified by Government as the areas of scope for the RHSS Fund:

> Support to develop the City Centre Vision and Action Plan to help safely reopen their local economies (includes a refresh of the city centre action plan as a city centre recovery plan, a Gloucester Green and market recovery action plan, and a report which compiles the learnings from all the experimental pedestrianisations to date)

> Communications and public information activity to ensure that reopening of local economies can be managed successfully and safely (includes three public information campaigns aiming for the safe reopening of Oxford’s high streets: early summer campaign focused on social distancing in shopping areas, which included guidance about one-way pedestrian flow on Cowley Road and the busiest and most constrained city centre streets; late summer / early autumn campaign focused on safe travelling from outside of Oxford into the city centre; winter campaign regarding safe Christmas shopping and hospitality. Between the three campaigns there is expenditure on advertising, design, branding, printing, designated staff resource, website creation)

> Business-facing awareness raising activities to ensure that reopening of local economies can be managed successfully and safely (all spent on City Centre Business Liaison Officer, a new role specifically focused on communicating with city centre businesses regarding safe reopening, especially on George Street, St Michael’s Street and North Parade)

> Temporary public realm changes to ensure that reopening of local economies can be managed successfully and safely (enabling works, including hostile vehicle mitigation, in order to create safe outdoor seating areas for small clusters of hospitality businesses. Works were undertaken on Broad Street, St Michael’s Street, George Street, Observatory Street and there is a small contingency for other city centre streets).

A Grant Action Plan (GAP) form relating to the RHSS Fund has been submitted to Government. This GAP form outlines the Council’s planned use of the RHSS Fund. The Council expects ongoing dialogue with Government before claims are submitted and the £134,950 is received by the Council.

 

The Council’s approach has been guided by the following documents:

 

The national High Streets Task Force 10-point checklist for COVID-19 recovery stages.

 

COVID-19 Secure: Safer Public Places – Urban Centres and Green Spaces

 

Reopening High Streets Safely Fund Guidance

 

Wards affected: Carfax;

Lead officer: Ted Maxwell


27/07/2020 - Additional feasibility funding for the refurbishment of 1-3 George Street ref: 1971    Recommendations Approved

Refurbishment of property at 1-3 George Street in Oxford City Centre

Decision Maker: Executive Director (Development)

Decision published: 04/09/2020

Effective from: 27/07/2020

Decision:

To allocate feasibility funding of £80k to extend the appointment of the Project Management and QS – AAP Projects Ltd, The Design team led by the Architects ADP and including Mechanical & Electrical, Structural and Principal Designer roles.

In addition, agents to prepare the valuations, as part of the business case, will be appointed.

As part of the feasibility, some enabling works and survey work with associated costs, will be required to confirm the condition of the building and these costs are included in the funding allocation.

This funding is in addition to £65K of feasibility funding previously approved for RIBA Stages 1-3.  The earlier funding allocation was insufficient to cover all costs to Stage 3 and this has added £23K. In addition the costs of the technical design work to RIBA Stage 4 of £32K and a contingency of £15K for survey works and £10K for valuation fees have now been added to the feasibility requirement.

The total additional consultant fees of £55K have been defined by competitive tender and are fixed costs.

A bid for OxLEP grant funding for the refurbishment of 1-3 George Street and the redevelopment of Cave Street Standingford House has been successful, and approval to enter into contract for the grant funding has been granted by Cabinet on the 15th July 2020.

Wards affected: Carfax;

Lead officer: Andrew Humpherson


22/07/2020 - Seacourt Park and Ride Extension - additional budget ref: 1970    Recommendations Approved

Delivery of the Seacourt Park and Ride extension project approved by Cabinet on 12 June 2019.

Decision Maker: Head of Financial Services

Decision published: 04/09/2020

Effective from: 22/07/2020

Decision:

To approve a virement to provide additional budget for £220k in respect of the Seacourt Park and Ride extension project from the underspend on the Grey fleet budget as the overall project budget was showing a shortfall.

Wards affected: Jericho and Osney;

Lead officer: Paul Walker