The decision to award the contract for the construction of the Youth hub to ODSL will allow delivery of the development.

The decision was made to enter into a Design and Build (construction) contract with Oxford Direct Services Limited (ODSL) to create a youth hub based in the Leys Pools & Leisure Centre.

The contract has a value of £841,829.19 and will be funded by the Youth Investment Fund.

To seek approvals for the acquisitions at Barton Park from OCH(I)L and from the developer under the Development agreement as urgent key decisions and an urgent decision outside of the policy and budget framework.

1.    Approve, as an urgent decision outside of the policy and budget framework, that the Council:

1.    takes a transfer of the 168 Barton Park residential units from Oxford City Housing (Investment) Limited (“OCH(I)L”);

2.    acquires the remaining 184 units at Barton Park directly from the relevant phase developers for Phases 2, 3 and Phase 4 (“the developer”) at Barton Park as required under the overarching development agreement with Barton (Oxford) LLP;

all properties to be purchased by the Housing Revenue Account (HRA) and from within the HRA capital budget.

3.    Agree that charging of the purchases approved at recommendation 1 (at the value shown in Appendix 2) is to the allocated HRA Capital budget for ‘Purchases of Properties from OX Place’, until such time as full Council may allocate a special budget for the purpose of acquiring the Social Rent homes at Barton Park into the HRA.

4.    Approve and agree to the purchase of and authorise the entering of the relevant contract and transfer documentation, ancillary deeds of covenant and agreement for the acquisition of 5 new affordable homes at Barton Park (Phase 3) from the Developer directly into the Housing Revenue Account (HRA), as listed in Appendix 1. 

5.    Approve and agree to the purchase of and authorise the entering of the relevant contract and transfer documentation, ancillary deeds of covenant and agreement for the acquisition of the 168 residential freehold and leasehold units held by OCH(I)L at Barton Park and any associated land at a total purchase price of up to £33,125,324 plus up to £250,000 of associated costs. 

6.    Delegate authority to the Executive Director - Development, in consultation with the Cabinet Member for Housing and Communities; the Head of Financial Services/Section 151 Officer; and the Council’s Monitoring Officer, to enter into all agreements necessary, for which powers are not already delegated under the scheme of delegation, to facilitate the transfer of the properties at 1.2  above, to the extent that such authority has not already been delegated to officers within the Constitution.

The proposed decision is to award a three-year contract (with no option to extend) to Vodafone for a Software-Defined WAN (SD-WAN) Solution to all OCC premises and provision for OCC at SCC’s Data Centre for the residual duration of that contract. This would be issued under the Framework Contract with the reference number RM6116 for the provision of Network Services. CALL-OFF LOT(S): Lot 1a – Inter site Connectivity Wider Area Network / Data Access Services Lot 2a – Inter Site Connectivity. Expiry date is 30 September 2027

The previous contract was circa £67,000 per annum.

The contract value would be £82,374 per year plus one-off capital of £62,627 to replace all of the legacy WAN equipment with modern cloud-based alternatives.

Total: capital one off and revenue for three years: £309,749.

The decision will allow for options to be gathered for restoring the asset to an appropriate state of repair. Options to include replacing, renovating, or removing.

The decision to proceed with this options appraisal was made to ensure responsible allocation of funds for Trill Mill Bridge. The consultant’s report will provide information, including high-level drawings, material options, costs, and a phased methodology for potential removal or construction. This £9,736.90 expenditure is a strategic investment to guide future planning, reduce long-term costs, and mitigate project risks by evaluating options for this bridge.

The decision outlines options for restoring the asset to a good state of repair. Options to include replacing, renovating, or removing.

The decision to proceed with this options appraisal was made to ensure a responsible allocation of funds for Tumbling Bay Bridge. The consultant’s report will provide information, including high-level drawings, material options, costs, and a phased methodology for potential removal or construction. This £9,736.90 expenditure is a strategic investment to guide future planning, reduce long-term costs, and mitigate project risks by evaluating options for this bridge.

The technical team require the support of a lift consultant engineer to carry out condition reports of all Oxford City Councils existing passenger lifts and a proportion of stair and platform lifts.

We require this expertise to understand the remaining life expectancy of the stock and then to develop and prioritise a lift replacement programme.

When the condition surveys are completed, any lifts requiring lift replacement the successful lift consultant will the prepare designs and specification for tendering of the identified lift providing project management for the lift replacement.

Following the procurement process and tender return, to award the Lift Engineering Consultancy to Frankham Consultancy Ltd.                                                        

The total cost for the project for 12 months including option to extend for a further 12 months is £143,084.00.