There were no declarations of interest.

Access to reports and admission to Shareholder and Joint Venture Group Meetings

A limited company in which a local authority holds an interest, even a 100% interest, falls outside the strict requirements of local government law.

It follows, therefore, that meetings between the shareholder of a private limited company and the directors of such company are essentially private matters, to which the public holds no automatic right of admittance.

While this Council would be entitled, therefore, to treat its shareholder meetings as entirely private matters, in the spirit of transparency it has allowed public access to the “open” parts of the meeting, only going into private session when any matters of a confidential, commercial or financial nature are discussed.

The agenda lists all reports to be considered and whether access to these is ‘public’ or ‘private’.

The Chair of the SJVG will confirm at the start of the meeting that reports and parts of the business listed as private will be discussed in private session (to which only the relevant Company’s directors and their advisers will be admitted).

The Chair at her discretion may decide to move from public to private discussion or vice-versa at any point during the meeting.

The Shareholder and Joint Venture Group agreed that all items relating to the individual companies would be discussed in private session. They agreed to exclude the public and also all directors and officers who were neither their advisers nor had a direct relationship with the respective company being discussed.

The public webcast concluded at this point.

The Group is asked to consider any comments and/or recommendations from the Companies’ Scrutiny Panel meeting.

There were no comments or recommendations from the Companies Scrutiny Panel’s meeting on 15 March 2021.

Those who may attend for this company’s items:

Company Directors:

Simon Howick

Tim Sadler

Others in attendance:

Lindsay Cane (Company Secretary)

Gregor Budde (Finance Director)

Present for this part of the meeting

·                     Tim Sadler (Company Director)

·                     Simon Howick (Managing Director)

Others in attendance

·                     Lindsay Cane (Company Secretary)

·                     Gregor Budde (Finance Director)

Purpose of report: to update the Shareholder Group on the ODS Group performance year to date for 2020/21.

Recommendations are set out in the report.

This item was taken in private session.

Those who may attend for this company’s items:

Company Directors:

Kerry Kyriacou (Chair)

Stephen Clarke

Jane Winfield

Mike Day (Managing Director)

Others in attendance

Lindsay Cane (Company Secretary)

David Watt (Strategic Finance Manager)

Present for this part of the meeting

·           Kerry Kyriacou (Chair of the Board)

·           Mike Day (Managing Director)

·           Michelle Thomas (interim Managing Director)

·           Stephen Clarke (Company Director)

·           Jane Winfield (Company Director)

Others in attendance

·           Lindsay Cane (Company Secretary)

·           David Watt (OCHL Strategic Finance Manager)

Purpose of report: to provide an update on Oxford City Housing Company’s (OCHL’s) performance.

Recommendations are set out in the report.

This item was taken in private session.

Cllr Turner left the meeting during this item.

Those who may attend for this company’s items:

City Council’s representatives on the Limited Liability Partnership (LLP) and supporting officers:

Stephen Clarke

Paul Leo

Carolyn Ploszynski

Jane Winfield

Present for this part of the meeting

·                     Stephen Clarke

·                     Jane Winfield

Purpose of report: to provide an update into the activities of Barton Oxford LLP (BOLLP) over the past quarter.

Recommendation: to note the report.

This item was considered in private session.

Recommendation: to approve the public and private minutes of the Shareholder and Joint Venture Group meeting on 16 December 2020 and 10 February 2021 as a true and correct record.

The private and public minutes of the Shareholder and Joint Venture Group meetings on 16 December 2020 and 10 February 2021 were agreed as a true and correct record.

Dates of next scheduled meetings:

Shareholder and Joint Venture Group        Companies Scrutiny Panel

23 June 2021                                                   21 June 2021

22 September 2021                                         20 September 2021

20 December 2021                                          14 December 2021

Other meetings may be arranged as required.

The next scheduled meeting of the SJVG will be held on 23 June 2021. Other meetings may be arranged as required.