Public reports can be viewed individually from the SJVG meeting page on the council’s website.

Separate packs for each company, containing all the reports for that company, are sent to the SJVG members and their support officers and to those attending on behalf of that company.

This agenda shows the approximate time when the SJVG will consider reports from each company.

If the SJVG wishes to exclude the press and the public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for the SJVG to pass a resolution in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972.

The SJVG may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

The agenda item text indicates which documents are available to the public and which are private.

Public reports in this section are available on the website under each agenda to download individually but are not included in an agenda pack.

Items unrelated to an individual company or companies for consideration by the Group.

The agenda item text indicates which documents are available to the public and which are private.

Public reports in this section are available on the website under each agenda to download individually but are not included in an agenda pack.

The Head of Financial Services and Head of Law and Governance will submit commentary to the Shareholder and Joint Venture Group on reports to be considered.

Commentaries to follow.

Report of: ODS Group Board

Summary and recommendations

Purpose of report: To provide the SHJV with an end of year summary and discuss the dividend for the trading period 2023/2024; to outline progress on growing the commercial business ODSTL.

Recommendation(s): That the Shareholder and Joint Venture Group resolves:

1.    To note the ODS Group draft profit for 2023/24 is £3,369k against a budget of £2,719k and the statutory audit is scheduled to be completed at the end of September 2024.

2.    To note that the Board will defer any consideration of the declaration of a dividend until the statutory audit is complete.

3.    To note a review of the ODSL cost model is underway in addition to the Clienting & Commissioning Review which has a bearing on recommendation 2.

4.    To note progress in growing ODSTL which is in line with the current business plan.

Report of: ODSTL Board

Summary and recommendations

Purpose of report: The purpose of this report is to seek shareholder approval to introduce group life cover for ODSTL members of staff. 

Recommendation(s): That the Shareholder and Joint Venture Group resolves to:

1)             to approve the changes to the terms and conditions of the 15 existing staff (as listed in appendix 2)

2)             to approve the addition of the benefit to the ODSTL pay policy noting that the benefit will therefore be available to all future employees of ODSTL

Report of:    Company Secretary of ODSL and ODSTL

Summary and recommendations

Purpose of report: The appointment of Board Directors of ODSL and ODSTL is a matter reserved for the Shareholder, and this report recommends the appointment of a new executive director to the Boards of both companies and also notes the recruitment of a new non-executive Chair of the Boards.

Recommendation(s): That the Shareholder and Joint Venture Group resolves to:

1.             Appoint Christopher Urwin as a director of both Oxford Direct Services Limited and Oxford Direct Services Trading Limited;

2.             Note the changes to the Boards of the two companies following the retirement of Tim Sadler from his post as Chair.

Report of:               ODS Group Board REMCO

Summary and recommendations

Purpose of report: To seek agreement for an increase of 3.4% for the Executive Team. The recent audit into Executive Pay and the role of REMCO is provided for background.

Recommendation(s): That the Shareholder and Joint Venture Group resolves:

1.             To agree the 2024/25 pay increase for the ODS Executive Team of 3.4%, noting that this outside of the Executive Pay Policy.

2.             To note the internal advisory audit into Executive Pay.

Recommendation: to approve the public and private minutes of the Shareholder and Joint Venture Group meeting on 27 March 2024 as a true and correct record.