Public reports can be viewed individually from the SJVG meeting page on the council’s website.

Separate packs for each company, containing all the reports for that company, are sent to the SJVG members and their support officers and to those attending on behalf of that company.

This agenda shows the approximate time when the SJVG will consider reports from each company.

The Group is asked to consider any comments and/or recommendations from the Companies’ Scrutiny Panel on matters not on the agenda.

Representatives of the Companies’ Scrutiny Panel may also comment on substantive items.

If the SJVG wishes to exclude the press and the public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for the SJVG to pass a resolution in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972.

The SJVG may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

The agenda item text indicates which documents are available to the public and which are private.

Public reports in this section are available on the website under each agenda to download individually but are not included in an agenda pack.

Those who may attend for this company’s item:

·       Tom Bridgman, Director

·       Jane Winfield, Director

·       Carolyn Ploszynski, Director

·       Kevin Minns, Managing Director, OxWED LLP

·       Jonathan Solomon, JDS Real Estate

Report of: OxWED LLP

Purpose of report:  To update the Shareholder and Joint Venture Group on Stages 2 and 3 of the project.

Recommendation: That the Shareholder and Joint Venture Group notes the contents of the report.

Report of:  The Head of Financial Services (Section 151 Officer)

Purpose of report:  To provide the Shareholder and Joint Venture Group an initial estimated year end outturn position for 2023-24 for the Development Company of OX Place, OCH(Development) Ltd.

Recommendation:  To note the contents of the report.

Those who may attend for this company’s item:

·       Kerry Kyriacou – Non-Executive Director, Chair

·       Rosemary Farrar – Non-Executive Director and Chair of Audit, Risk and Governance Committee

·       Peter Matthew - Director

·       Jane Winfield - Director

·       Helen Horne – Managing Director

·       Lindsay D Cane – Company Secretary

·       David Watt – Strategic Finance Manager

Report of: Helen Horne, Managing Director and David Watt, Strategic Finance Partner

Purpose of report: This report aims to provide the SJVG with an initial estimated year-end outturn position, already reported to the OX Place Board, for the group’s development company OCH(D)L. It is this entity that provides the Shareholder dividends as estimated in the Council’s Medium Term Financial Plan (MTFP).

Recommendation:

·       Note the estimated OCH(D)L year-end outturn position as detailed in this report and appendix.

·       Appreciate that many aspects of the close down process remain outstanding at the time of drafting this report and as such once these are eventually confirmed and the accounts are subject to external audit, some aspects may as a result change and alter the estimated outturn position as provided.

Recommendation: to approve the public and private minutes of the Shareholder and Joint Venture Group meeting on 1 November 2023as a true and correct record.