Agenda and minutes

To improve accessibility individual documents published after 1 May 2020 are available as HTML pages where their original format supports this

Speaking at a Council or Committee meeting

Venue: Long Room - Oxford Town Hall. View directions

Contact: Lucy Brown, Committee and Member Services Officer  email:  democraticservices@oxford.gov.uk tel: 01865 252784

Items
No. Item

1.

Declarations of interest

Minutes:

There were no declarations of interest.

2.

Scrutiny comments and/or recommendations

The Group is asked to consider any comments and/or recommendations from the Companies’ Scrutiny Panel on matters not on the agenda.

 

Representatives of the Companies’ Scrutiny Panel may also comment on substantive items.

 

Minutes:

There were no recommendations from the Companies Scrutiny Panel tabled under this agenda item, but members of the Companies Scrutiny Panel contributed to the discussion on all agenda items as minuted.

3.

SJVG Confidentiality and private session

If the SJVG wishes to exclude the press and the public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for the SJVG to pass a resolution in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972.

The SJVG may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Minutes:

The Shareholder and Joint Venture Group passed a resolution in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 to exclude the press and members of the public on the grounds that Oxford City Council, Town Hall, St Aldate’s, Oxford OX1 1BX their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972.

4.

Commentary on the ODS to Shareholder Report [private]

The Head of Financial Services will submit a report to the Shareholder and Joint Venture Group which provides an overview on a number of distinct areas outlined within the report.

Minutes:

The SJVG received a report from the Head of Financial Services which provided an update on the following distinct areas:

·       The 2021-22 Outturn

·       2022-23 Outturn

·       2023-24 to date

·       Deliverability of the Business Plan

·       The Company Acquisition

·       Assurance.

The SJVG discussed the report in private session.  Members of the Companies Scrutiny Panel contributed questions and comments.

The SJVG noted the contents of the report.

The Shareholder and Joint Venture Group agreed to move agenda item 6 to the end of the meeting.

 

 

5.

Oxford Direct Services Limited

Those who may attend for this company’s items:

Company Directors:

Tim Sadler (Non-Executive Director, Chair of the ODS Board)

Catherine Pridham (Non-Executive Director, Chair of ODS Audit

Committee)

Michael Whitwell (Non-Executive Director)

Simon Howick (Managing Director)

Gregor Budde (Finance Director)

Others in attendance:

Lindsay Cane (Company Secretary)

David Curtis (Chief Commercial Officer)

Minutes:

Present for this part of the meeting:

Tim Sadler (Chair of ODSL/ODSTL, Non-Executive Director)

Catherine Pridham (Non-Executive Director)

Tom Hook (Director)

Simon Howick (Managing Director, ODS Group)

Dave Curtis (Chief Commercial Officer, ODS Group)

Lindsay Cane (Company Secretary, ODS Group)

6.

ODS Group Performance Report

Report of: ODS Group Board

Purpose of report: To provide the Shareholder Group with an update on the ODS Group 21/22 and 22/23 close of accounts, out-turns, and 23/24 performance.

Recommendations: That the Shareholder and Joint Venture Group resolves:

1.    To note the 21/22 financial outturn subject to the final audit report and opinion.

2.    To note the position regarding 22/23 close of accounts

3.    To note the confirmation of ODS Group net profit after tax for 2021/22 is £2,783,932 and the working assumption based on draft accounts for 2022/23 is a profit after tax of £3,090,090

4.    To note the 23/24 trading position at period 2

5.    To note the update regarding a potential acquisition

6.    To note the group principal risks and mitigations

Minutes:

The SJVG received a report which provided an update on the ODS Group 2021/22 and 2022/23 close of accounts, outturns and 2023/24 performance.

The SJVG discussed the report in private session and members of the Companies Scrutiny Panel contributed questions and comments.

The SJVG resolved to:

1.    Note the 2021/22 financial outturn subject to the final audit report and opinion.

2.    Note the position regarding the 2022/23 close of accounts.

3.    Note the confirmation of ODS Group net profit after tax for 2021/22 is £2,783,932 and the working assumption based on draft accounts for 2022/23 is a profit after tax of £3,090,090.

4.    Note the 2023/24 trading position at period 2.

5.    Note the update regarding a potential acquisition

6.    Note the group principal risks and mitigations.

Cllr Morris recused himself from the following agenda item, left the meeting and did not return.

7.

OxWED LLP

Tom Bridgman, Director

Jane Winfield, Director

Carolyn Ploszynski, Director

Kevin Minns, Managing Director, OxWED LLP

Minutes:

The following representatives were present for this item:

·       Kevin Minns (Managing Director, OxWED LLP)

·       Jonathan Soloman (JDS Real Estate)

·       Jane Winfield (Director)

·       Carolyn Ploszynski (Director)

8.

Stage 2-3 Update to OCC Shareholder and Joint Venture Group

Report of: OxWED LLP

Purpose of Report: To update the Shareholder and Joint Venture Group on Stages 2 and 3 of the project.

Recommendations: That the Shareholder and Joint Venture Group note the contents of the report and approve the recommendations as set out in Paragraph 6 of the report.

Minutes:

The Shareholder and Joint Venture Group considered a report which provided an update into the activities of OxWED LLP.

The SJVG discussed the report in private session.

The SJVG resolved to note the contents of the report and approve the recommendations as set out in Paragraph 6 of the report.

9.

Commentary on the OxWED to Shareholder Report [private]

Report from the Head of Financial Services and Head of Property to provide the Shareholder and Joint Venture Group an overview of the implications to the City Council, to be considered alongside the report on the agenda.

Minutes:

The Shareholder and Joint Venture Group received a report from the Head of Financial Services which provided an overview of the implications to the City Council, to be considered alongside the report on the agenda.

The SJVG discussed the report in private session.

The SJVG noted the contents of the report.

10.

Minutes of the previous meeting [part private] pdf icon PDF 213 KB

Recommendation: to approve the public minutes of 27 April 2023 and the private minutes of the Shareholder and Joint Venture Group meetings on 01 March 2023 and 27 April 2023 as a true and correct record.

Additional documents:

Minutes:

The Shareholder and Joint Venture Group received the public minutes of the meeting held on 27 April 2023, and the private minutes of 01 March 2023 and 27 April 2023 and approved these as a true and correct record.