Agenda and draft minutes

Agenda and draft minutes

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Venue: The Old Library - Oxford Town Hall. View directions

Contact: Lucy Tyrrell, Committee and Member Service Officer  email:  democraticservices@oxford.gov.uk tel: 01865 252784

Note: This meeting will not be live streamed 

Items
No. Item

1.

Apologies for absence

Minutes:

Apologies were received and accepted from Councillors Aziz and Thomas.

2.

Declarations of interest

Minutes:

There were no declarations of interest.

3.

Scrutiny comments and/or recommendations

The Group is asked to consider any comments and/or recommendations from the Companies’ Scrutiny Panel on matters not on the agenda.

 

No such comments or recommendations are expected for this meeting.

 

Representatives of the Companies’ Scrutiny Panel may also comment on substantive items.

 

Minutes:

There were no recommendations from the Companies Scrutiny Panel tabled under this agenda item but members of the Companies Scrutiny Panel contributed to the discussion on all agenda items as minuted.

4.

Appointments to Company Boards [public] pdf icon PDF 226 KB

The Council’s Head of Law & Governance has submitted a report seeking approval for changes in the Council’s appointments to the boards of its companies and joint ventures.

 

Recommendations: That the Shareholder and Joint Venture Group resolves to:

1.    Appoint Tom Hook as one of the Council appointed Directors on the ODSL and ODSTL Boards, replacing Stephen Gabriel;

2.    Appoint Stephen Gabriel as one of the Council appointed Directors on the OCHL, OCH(D)L and OCH(I)L (“Housing Group”) Boards;

3.    Appoint Ian Brooke as a Council appointed member of the Barton Oxford LLP Partnership Board;

4.    Appoint Carolyn Ploszynski as a Council appointed Director on the OxWED LLP Board, replacing Jane Winfield;

5.    Appoint Tom Bridgman and Jane Winfield as the SOSV LLP Council appointed Board Members effective from the date at which it is incorporated;

6.    Note the appointment of Clients as:

·       ODSL and ODSTL - Stephen Gabriel / Bill Graves / Mish Tullar (waste and recycling only)

·       Housing Group - Tom Bridgman / Dave Scholes

·       Barton Oxford LLP – Sarah Knight

·       OxWED LLP – Carolyn Ploszynski

·       SOSV LLP (when incorporated) – Jane Winfield / Jenny Barker

7.    Note the Advisors to Shareholder for matters relating to the business of companies as:

·       ODSL and ODSTL - Tom Hook & Stephen Gabriel

·       Housing Group – Stephen Gabriel & Tom Bridgman

·       Barton Oxford LLP – Carolyn Ploszynski

·       OxWED LLP – Tom Bridgman

·       SOSV LLP – Tom Bridgman

·       All – Nigel Kennedy & Susan Sale

 

 

Additional documents:

Minutes:

The Shareholder and Joint Venture Group considered a report from the Head of Law & Governance which sought approval for changes in the Council’s appointments to the Boards of its companies and Joint Venture.

The Shareholder and Joint Venture Group resolved to:

1.    Appoint Tom Hook as one of the Council appointed Directors on the ODSL and ODSTL Boards, replacing Stephen Gabriel;

2.    Appoint Stephen Gabriel as one of the Council appointed Directors on the OCHL, OCH(D)L and OSH(I)L (“Housing Group”) Boards;

3.    Appoint Ian Brooke as a Council appointed member of the Barton Oxford LLP Partnership Board;

4.    Appoint Carolyn Ploszynski as a Council appointed Director on the OxWED LLP Board, replacing Jane Winfield;

5.    Appoint Tom Bridgman and Jane Winfield as the SOSV LLP Council appointed Board Members effective from the date at which it is incorporated;

6.    Note the appointment of Clients as:

·         ODSL and ODSTL – Stephen Gabriel / Bill Graves / Mish Tullar (waste and recycling only)

·         Housing Group – Tom Bridgman / Dave Scholes

·         Barton Oxford LLP – Sarah Knight

·         OxWED LLP – Carolyn Ploszynski

·         SOSV LLP (when incorporated) – Jane Winfield / Jenny Barker

7.    Note the Advisors to Shareholder for matters relating to the business of companies as:

·         ODSL and ODSTL – Tom Hook and Stephen Gabriel

·         Housing Group – Stephen Gabriel and Tom Bridgman

·         Barton Oxford LLP – Carolyn Ploszynski

·         OxWED LLP – Tom Bridgman

·         SOSV LLP – Tom Bridgman

·         All – Nigel Kennedy & Susan Sale

 

 

5.

SJVG Confidentiality and private session

If the SJVG wishes to exclude the press and the public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for the SJVG to pass a resolution in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972.

The SJVG may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Minutes:

The SJVG passed a resolution in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 to exclude the press and members of the public on the grounds that Oxford City Council, Town Hall, St Aldate’s Oxford OX1 1BX their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972.

6.

Oxford City Housing Limited - The Housing Group [private]

The following Oxford City Housing Limited (OCHL) representatives and supporting officers are expected to attend for this item:

·       Helen Horne, Managing Director, OCHL

·       Sarah Knight, Head of Development

·       Kerry Kyriacou, Chair of OCHL

·       David Watt, Strategic Finance Manager

·       Stephen Gabriel, Director (subject to appointment at item 4)

·       Jane Winfield, Director

·       Tom Bridgman, Advisor to the SJVG

Minutes:

The following were present for this item:

Helen Horne, Managing Director, OCHL

Sarah Knight, Head of Development

Kerry Kyriacou, Chair of OCHL

David Watt, Strategic Finance Manager

Stephen Gabriel, Director

Jane Winfield, Director

Tom Bridgman, Advisor to the SJVG

7.

OCHL Business Plan Refresh May 2022

Purpose of the report

This report sets out the refreshed OCHL Business Plan. In addition, the Head of Financial Services (Section 151 Officer) has provided comments on the OCHL Business Plan Refresh, which are included at Appendix 3.

 

Recommendation

That the Shareholder and Joint Venture Group resolves to:

1.    Approve the Business Plan May 2022, noting the contents of the report and appendices;

2.    Provide comment as detailed in the recommendations of the report.

Minutes:

The Shareholder and Joint Venture Group received a report which set out the refreshed OCHL Business Plan, also included were comments provided by the Head of Financial Services (Section 151 Officer).  Helen Horne, Managing Director of OCHL introduced the report and answered questions from those members of the SJVG and Companies’ Scrutiny Panel present at the meeting in a private session.

The Shareholder and Joint Venture Group resolved to:

1.    Approve the Business Plan May 2022, noting the contents of the report and appendices;

2.    Provide comment as detailed in the recommendations of the report.

8.

OCHL Risk Register

Purpose of the report

This report sets out OCHL’s Risk Register and Risk Matrix.

Recommendation

That the Shareholder and Joint Venture Group resolves to:

  1. Note and comment on the Risk Register.

 

Minutes:

The Shareholder and Joint Venture Group received a report from the Head of Financial Services (Section 151 Officer) which set out OCHL’s Risk Register and Risk Matrix.

The Shareholder and Joint Venture Group resolved to note the Risk Register and had no further comments to make on this report.

9.

OCHL Branding Update

Purpose of the report

This report provides an update on the progress of OCHL’s branding and draft annual report.

Recommendation

That the Shareholder and Joint Venture Group resolves to:

  1. Note and comment on the contents of the report and appendices.

 

Minutes:

The Shareholder and Joint Venture Group considered a report which provided an update on the progress of OCHL’s branding and draft annual report.

The Shareholder and Joint Venture Group resolved to note and comment on the contents of the report and appendices.

10.

Barton Oxford LLP [public]

The following Oxford City Council representatives on the Limited Liability Partnership (LLP) and supporting officers are expected to attend for this item:

·         Carolyn Ploszynski, Director

·         Ian Brooke, Director (subject to appointment at item 4)

·         Jane Winfield, Director

·         Sarah Knight, Head of Development (Housing Services)

 

Minutes:

The following were present for this item:

Jane Winfield, Director

Sarah Knight, Head of Development (Housing Services)

10a

Barton Oxford LLP Quarterly Progress Update - June 2022 pdf icon PDF 220 KB

Purpose of the report:

This report provides an update into the activities of Barton Oxford LLP (BOLLP) over the past quarter.

Recommendation:

That the Shareholder and Joint Venture Group resolves to note the contents of the report.

Minutes:

The Shareholder and Joint Venture Group considered a report which provided an update into the activities of Barton Oxford LLP (BOLLP) over the past quarter.

In response to Members’ questions, Jane Winfield, Director of BOLLP advised that there were no outstanding works that would require reappraisal or restructure, and will be looking towards an exit strategy in the near future.  An update on this will come back to the March 2023 meeting.

The Shareholder and Joint Venture Group resolved to note the contents of the report.

11.

OxWED LLP [private]

The following Oxford City Council representatives on the OxWED LLP and supporting officers are expected to attend for this item:

Tom Bridgman, Director

Caroline Green, Director

Carolyn Ploszynski, Director (subject to appointment at item 4)

Kevin Minns, Managing Director, OxWED LLP

 

Minutes:

The following were present for this item:

Tom Bridgman, Director

Caroline Green, Director

Kevin Minns, Managing Director, OxWED LLP

12.

OxWED LLP Stage 2 Update

Purpose of the report:

This report provides an update into the activities of OxWED LLP.

Recommendation:

That the Shareholder and Joint Venture Group resolves to agree the recommendations detailed in the report.

Minutes:

The Shareholder and Joint Venture Group considered a report which updated on the activities of OxWED LLP.

The Shareholder and Joint Venture Group resolved to agree the recommendations detailed in the report, subject to the amendments agreed.

13.

Minutes of the previous meeting [private]

Recommendation: to approve the public and private minutes of the Shareholder and Joint Venture Group meeting on 30 March 2022as a true and correct record.

Minutes:

The Shareholder and Joint Venture Group received the minutes of the meeting of 30 March 2022 and resolved to agree these as a true and correct record.

The Shareholder and Joint Venture Group also considered the minutes of the previous meeting of 1 December 2021, of which were agreed at the above meeting, and resolved to formally adopt these minutes as a true and correct record.