Agenda and draft minutes

Agenda and draft minutes

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Items
No. Item

20.

Declarations of interest

Minutes:

There were no declarations of interest.

21.

Scrutiny comments and/or recommendations

The Group is asked to consider any comments and/or recommendations from the Companies’ Scrutiny Panel meeting.

 

Such comments and/or recommendations may be reported at the meeting or circulated as a supplement to this agenda.

Minutes:

Cllr Chapman was present to represent the Companies Scrutiny Panel.  Questions and issues identified at the Companies Scrutiny Panel meeting on 24 November 2021 were taken as part of the discussion with the individual companies.

22.

SJVG Confidentiality and private session

If the SJVG wishes to exclude the press and the public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for the SJVG to pass a resolution in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972.

The SJVG may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Minutes:

The SJVG passed a resolution in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 to exclude the press and members of the public on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972.

23.

Barton Oxford Limited Liability Partnership (LLP): (Part Private)

Those who may attend for this company’s items:

City Council’s representatives on the Limited Liability Partnership (LLP) and supporting officers:

Stephen Clarke

Carolyn Ploszynski

Jane Winfield

Will McKay

Minutes:

The following were present for this item:

Stephen Clarke, Director, BOLLP

Will McKay, Development Manager, BOLLP

23a

Barton LLP Quarterly Performance report December 2021 pdf icon PDF 216 KB

Purpose of the report:

This report provides an update into the activities of Barton Oxford LLP (BOLLP) over the past quarter.

Recommendation:

That the Shareholder and Joint Venture Group resolves to note the contents of the report.

Minutes:

The SJVG considered the report of which provided an update into the activities of Barton Oxford LLP (BOLLP) over the past quarter.

Will McKay, Development Manager, introduced the report and answered questions from the Group. The SJVG asked for further information regarding the pupil vacancies at the school; they wished to understand whether this was due to the slow release of properties or whether it was due to the properties being purchased by fewer families with young children.

The Shareholder and Joint Venture Group resolved to note the contents of the report.

23b

Barton LLP Exempt Appendix

24.

Oxwed West End Development Limited (Private)

Minutes:

The following were present for this item:

Kevin Minns, Managing Director, OxWED

Tom Bridgman, Director, OxWED

Lindsay Cane, Company Secretary

 

24a

Oxwed West End Development Limited: Stage 2 Update

Purpose of report:

To update the Oxford City Council Shareholder & Joint Venture Group on stage 2 activities and workstreams of OXWED and to make appointments to the Partnership Board of the new LLP

Recommendation(s):

That the Shareholder and Joint Venture Group resolves to agree the recommendations detailed in the report.:

 

Minutes:

The SJVG considered a report which provided an update on stage 2 activities and workstreams of OXWED and to recommended appointments to the Partnership Board of the new LLP

Kevin Minns, Managing Director and Tom Bridgman introduced the report and answered questions from those members of the SJVG and Companies’ Scrutiny Panel present at the meeting.

The SJVG resolved to agree the recommendations detailed in the report including:

1.     to schedule an additional meeting of the Shareholder & Joint Venture Group at the end of February 2022;

2.     to receive a further update report at the next meeting at the end of March 2022;

3.     to appoint Caroline Green, Tom Bridgman and Jane Winfield as Oxford City Council Member representatives on the Partnership Board of the LLP effective from the date it is created, and remove them as Directors from the Board of Oxwed, effective from the same date.

 

25.

Oxford City Housing Ltd - The Housing Group (Private)

Those who may attend for this company’s items:

Company Directors:

Kerry Kyriacou (Chair of the Board)

Helen Horne (Managing Director)

Stephen Clarke

Jane Winfield

Others in attendance

Lindsay Cane (Company Secretary)

David Watt (Strategic Finance Manager)

 

To consider the OCHL report to the Shareholder and Joint Venture Group meeting on 01 December 2021.

 

Minutes:

The following were present for this item:

Helen Horne, Managing Director, OCHL

Sarah Knight, Development Director, OCHL

Lindsay Cane, Company Secretary, OCHL

David Watt, Strategic Finance Manager, OCHL

25a

Business Plan (BP) October Refresh 2021

Purpose of the report

To OCHL’s Financial Business Plan (BP) has been updated as part of the work associated with the upcoming 2022/23 OCC MTFP budget exercise. The last iteration was approved by the Board and Shareholder in July 2021.

Recommendation:

That the Shareholder and Joint Venture Group considers and approves the refreshed OCHL Financial Business Plan.

Minutes:

The SJVG considered a report detailing the Oxford City Housing group’s Financial Business Plan (BP) which had been updated as part of the work associated with the Oxford City Council’s 2022/23 budget exercise.

Helen Horne, Managing Director OCHL introduced the report and answered questions from those members of the SJVG and Companies’ Scrutiny Panel present at the meeting.

The SJVG resolved to approve the refreshed OCHL Financial Business Plan.

 

26.

Minutes of the previous meeting [part private] pdf icon PDF 303 KB

Recommendation: to approve the public and private minutes of the Shareholder and Joint Venture Group meeting on 19 October 2021 as a true and correct record.

Additional documents:

Minutes:

The public and private minutes of Shareholder and Joint Venture Group meetings held on 19 October 2021 were agreed as true and accurate records.