Public reports can be viewed individually from the SJVG meeting page on the council’s website.

Separate packs for each company, containing all the reports for that company, are sent to the SJVG members and their support officers and to those attending on behalf of that company.

This agenda shows the approximate time when the SJVG will consider reports from each company.

Access to reports and admission to Shareholder and Joint Venture Group Meetings

A limited company in which a local authority holds an interest, even a 100% interest, falls outside the strict requirements of local government law.

It follows, therefore, that meetings between the shareholder of a private limited company and the directors of such company are essentially private matters, to which the public holds no automatic right of admittance.

While this Council would be entitled, therefore, to treat its shareholder meetings as entirely private matters, in the spirit of transparency it has allowed public access to the “open” parts of the meeting, only going into private session when any matters of a confidential, commercial or financial nature are discussed. 

The agenda lists all reports to be considered and whether access to these is ‘public’ or ‘private’.

The Chair of the SJVG will confirm at the start of the meeting:

·       which reports and parts of the business are to be discussed in public session (to which the public and those not directly involved in the Company can be admitted) and

·       which reports and parts of the business are to be discussed in private (to which only the relevant Company’s directors and their advisers will be admitted).

The Chair at her discretion may decide to move from public to private discussion or vice-versa at any point during the meeting.

Items related to the individual companies for consideration by the Group.

The Group is asked to consider any comments and/or recommendations from the Companies’ Scrutiny Panel meeting.

Those who may attend for this company’s items:

Company Directors:

Simon Howick

Tim Sadler

Others in attendance:

Lindsay Cane (Company Secretary)

The Managing Director has submitted an update on  the work of Oxford Direct Services.

Recommendations:That the Shareholder and Joint Venture Group resolves to note progress

Those who may attend for this company’s items:

Oxford City Council’s Company Directors

Gordon Mitchell

Tom Bridgman

Others in attendance

Lindsay Cane (Company Secretary)

Stephen Hing (OxWED Development Director)

The Development Director for OxWED has submitted a report to update the Shareholder and Joint Venture Group on the work of OxWED.

Recommendation: That the Shareholder and Joint Venture Group discusses and notes the report.

Those who may attend for this company’s items:

City Council’s representatives on the Limited Liability Partnership (LLP):

Stephen Clarke

Caroline Green

Jane Winfield

The Regeneration and Major Projects Service Manager has submitted a report to provide an update into the activities of Barton Oxford LLP over the quarter to 31 March 2020.

Recommendation: That the Shareholder and Joint Venture Group notes the contents of the report.

Those who may attend for this company’s items:

Company Directors:

Richard Connolly (Chair of the Board)

Stephen Clarke

Jane Winfield

Others in attendance

Lindsay Cane (Company Secretary)

David Watt (Strategic Finance Manager)

The Company Secretary of the Housing Group of Companies has submitted two reports for consideration.

a)    Governance Update – Housing Group of Companies

To update the Shareholder and Joint Venture Group on recent developments in regard to the composition of the Boards of three Housing Group companies.

Recommendations: That the Shareholder and Joint Venture Group resolves to:

1. Note that the Housing Group of companies has made the changes set out in this report to the composition of the Boards of each of three Housing Group companies: Oxford City Housing Limited; Oxford City Housing (Development) Limited and Oxford City Housing (Investment) Limited (collectively “the Housing Group”).
2. Note that the two individuals selected as the new non-executive directors have been recorded at Companies House as Board directors of the Housing Group.
3. Note that a further recruitment campaign is now required to recruit and appoint a new MD under the previous Shareholder delegated approval.

b)    Register of Directors’ Interests – Housing Group of Companies

To update the Shareholder and Joint Venture Group on the proposal to update the Register of Interests of directors of the Housing Group of Companies

Recommendation: That the Shareholder and Joint Venture Group resolves to

1. note that with the recent changes and additions to the Boards of the Housing Group of companies - Oxford City Housing Limited; Oxford City Housing (Development) Limited and Oxford City Housing (Investment) Limited (collectively “the Housing Group”) - it is proposed that a revised Register of Directors’ Interests be compiled and held for directors’ and shareholders’ information.

This report provides consolidated commentary and feedback on the most recent revisions to the 10 year Strategic Development Plan up to December 2019.

Recommendations: The Shareholder is asked to:

1. Note the contents of the report discussing current performance across the main areas of activity i.e. operations, development, finance, KPI’s and Risk
2. Note the revised draft Business Plan schedule of projects at Appendix 1.
3. Note the contents within the series of remaining appendices and provide comment and feedback for future reporting on points of interest or identified focus.

Items unrelated to any individual company for consideration by the Group.

Recommendation: to approve the public and private minutes of the Shareholder and Joint Venture Group meeting on 19 November 2019as a true and correct record.