Agenda and draft minutes

Agenda and draft minutes

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Speaking at a Council or Committee meeting

Venue: Plowman Room - Oxford Town Hall. View directions

Contact: Andrew Brown, Scrutiny Officer 

No. Item



Substitutes are not allowed.


The Panel noted apologies from Councillor Andrew Gant.


Election of Chair

The Panel is asked to elect a Chair for the Council year 2017/18.


The Chair must be a member of the Scrutiny Committee and can be from any political group.


The Panel resolved to elect Councillor James Fry as chair for the 2017/18 Council year.



Direct Services Trading Company - progress report pdf icon PDF 181 KB


Background Information

The Scrutiny Committee has asked for this item to be included on the agenda for pre-decision scrutiny.

Why is it on the agenda?

The City Executive Board on 14 July 2017 will be asked to approve the Local Authority Trading Company (LATCO) progress report. This is an opportunity for the Panel to make recommendations to the City Executive Board.

Who has been invited to comment?

·         Tim Sadler, Director for Sustainable City

·         Nigel Kennedy, Head of Financial Services

·         Lindsay Cane, Acting Head of Law and Governance

·         Simon Howick, Service Transformation Manager


Additional documents:


The Executive Director for Sustainable City introduced the report.  He said that the companies exist and the aim is to start trading on 1 November 2017.  Officers are convinced that establishing the companies is firmly in the Council’s interests and are committed to getting the detail right.  Progress has been slowed slightly by the need to consider various options and trade-offs in arriving at the optimum arrangements, and by the need to get systems in place to support their implementation.  It is expected that officers would come back to members in October with a proposed shareholders agreement and an initial business plan. 


The Panel noted the following points in response to their questions:



a)    Trade unions have been involved from the outset and discussions with them are progressing well.  Officers are determined to get this right as the business relies entirely on its staff.

b)    Trade unions are concerned that TUPE doesn’t give the assurances they want over terms and conditions of employment and in particular pension rights in future.  These protections will be written into the contract between the Council and the companies and access to the local government pension scheme will continue unchanged for existing staff.

c)    Subject to its agreement, the recently negotiated new pay deal will also be passported across to the companies. 

d)    In future there may be significant advantages in offering a different employment package to new starters and it is thought that there will be an appetite for this among younger workers entering the market.  Further discussions will continue with trade unions to discuss the possibilities around this at an appropriate time in the future.

e)    There are concerns about creating a two tier workforce but a fundamental principle will be that any different package (for new starters) will be broadly equivalent to existing arrangements. 

f)     There are advantages to creating entrepreneurial companies that combine a public service ethos with commercial practice.



g)    Property assets and vehicles owned by the Council will be transferred to the company via a leasing arrangement.

h)   Future known changes in Corporation Tax have been modelled, but other possible increases e.g. changes to National Insurance rates could have a major impact on the Direct Services pay bill (approx. £25m).

i)     The additional costs (Corporation Tax, audit, non-executive director) need to be met through the Business Plan in order for the Council to continue to build on its strategy of operating commercially to mitigate funding cuts.

j)      Additional income of £2m is already built into the Council’s Medium Term Financial Plan (MTFP) but, with investment, it is a reasonable aspiration for the companies to significantly exceed this.

k)    The companies will return value to the Council in a number of ways (leases, loan interest, support services etc.), not just through a dividend.


       Structure and governance:

l)     Commercial waste is a wholly traded service that will sit in the non-Teckal company.  Other services that predominantly exist to serve the Council will initially sit in the Teckal company  ...  view the full minutes text for item 8.