Agenda and draft minutes

Agenda and draft minutes

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Speaking at a Council or Committee meeting

Venue: Plowman Room - Oxford Town Hall. View directions

Contact: Andrew Brown, Scrutiny Officer 

No. Item


Election of Chair

The Panel is asked to elect a chair for the remainder of the council year.


The Chair must be a member of the Scrutiny Committee.


Cllr Fry was elected Chair.


Scrutiny protocol for wholly owned council companies pdf icon PDF 52 KB

The Scrutiny Shareholder Group has been tasked by the Scrutiny Committee with scrutinising shareholder decisions relating to limited companies that are wholly Council-owned. 


The attached protocol sets out Scrutiny’s role, powers and procedures in relation to the shareholder function for these companies.  The Panel is asked to note the protocol.






OCHL - Shareholder Group meetings - terms of reference pdf icon PDF 19 KB

On 28 March 2017 the Housing Companies Shareholder Group will be asked to adopt the attached terms of reference.





OCHL - Shareholders Agreement pdf icon PDF 195 KB

On 28 March 2017 the Housing Companies Shareholder Group will be asked to agree the OCHL Shareholders Agreement.





Oxford City Housing Limited - Business Plan


·         Cllr Bob Price – Leader of the Council / Chair of the Housing Companies Shareholder Group;

·         Cllr Mike Rowley – Board Member for Housing;

·         Jackie Yates – Executive Director for Organisational Development & Corporate Services / OCHL Director;

·         David Edwards – Executive Director for Housing & Regeneration / OCHL Director;

·         Stephen Clarke – Head of Housing / OCHL Director;

·         Nigel Kennedy – Head of Financial Services;

·         Lindsay Cane – Monitoring Officer / OCHL Company Secretary;

·         Alan Wylde – Housing Development & Enabling Manager / OCHL advisor;

·         David Watt – Finance Business Partner / OCHL advisor.



·         Covering report

·         OCHL draft 40 year business plan

·         Deloitte commentary

·         Management response to Deloitte


On 28 March 2017 the Housing Companies Shareholder Group will be asked to endorse the OCHL business plan.  The business plan was developed by OCHL’s Board of Directors and sets out initial proposals for OCHL’s business over a 40 year period.  This initial business plan will be a schedule to the Shareholders Agreement. 


It is proposed (in the terms of reference) that once the business plan has been adopted the OCHL Board of Directors will present annual reports and financial accounts to the Housing Companies Shareholder Group.