Agenda

Agenda

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Speaking at a Council or Committee meeting

Venue: Council Chamber - Oxford Town Hall

Contact: Jonathan Malton, Committee and Member Services Manager  email:  democraticservices@oxford.gov.uk tel: 01865 529117

Media

Items
Note No. Item

1.

Apologies for absence

2.

Declarations of interest

3.

Announcements

Announcements by:

1.     The Lord Mayor

2.     The Sheriff

3.     The Leader of the Council (who may with the permission of the Lord Mayor invite other councillors to make announcements)

4.     The Chief Executive, Chief Finance Officer, Monitoring Officer

4.

Budget Debate Procedure pdf icon PDF 145 KB

The procedure for this meeting, including timings for the debate on the Council’s budget, capital programme and medium term financial strategy as recommended by Cabinet, is set out in the Council’s Constitution at Part 11.4.

Any amendments to the procedure must be agreed by majority vote and will only apply to this meeting.

Recommendation: Council is recommended to note that the times permitted for each state in the budget debate (Item 9 on the agenda) are as detailed in the Council’s Constitution.

45 mins

5.

Public addresses and questions that relate to matters for decision at this meeting

Public addresses, and questions of under 200 words, to the Leader or other Cabinet member received in accordance with Council Procedure Rules 11.4, 11.12, 11.13, and 11.14 relating to matters for decision on this agenda.

The request to speak accompanied by the full text of the address or question must be received by the Head of Law and Governance by 5.00 pm on Thursday 15 February 2024.

The briefing note will contain the text of addresses and questions submitted by the deadline, and written responses where available.

A total of 30 minutes is available for this item. Responses are included in this time. Up to five minutes is available for each public address and up to three minutes for each question.

Committee recommendations to be considered before the budget debate

6.

General Purposes Licensing and Licensing and Gambling Acts Committees - recommendations on fees and charges 2024/25

The General Purposes Licensing Committee and the Licensing and Gambling Acts Committee considered at their meetings on 25 September 2023 and 5 February 2024, reports on fees and charges for the licensing functions falling within their remits.

The draft minutes of the meetings will be available on the webpages for the meetings of the General Purposes Licensing Committee and the Licensing and Gambling Acts Committee.

Cllrs Mundy and Clarkson, the Committee Chairs, will propose the recommendations.

The fees and charges are also included in the budget papers at Item 9, Appendix 7.

Recommendations: The General Purposes Licensing Committee and the Licensing and Gambling Acts Committee recommend that Council resolves to agree the relevant licence fees and charges for 2024/25 as set out in Items 6a, 6b and 6c (and repeated in the relevant sections of Item 9, Appendix 7).

6a

Licensing Act 2003 and Gambling Act 2005 Licensing and Gambling Acts Fees and Charges for the 2024/25 financial year pdf icon PDF 133 KB

Additional documents:

6b

Miscellaneous Licensing: Fees and Charges for the 2024/25 Financial Year pdf icon PDF 138 KB

Additional documents:

6c

Commercial Events, Hackney Carriage and Private Hire, Road Closure Orders, Scrap Metal Dealers, Sex Establishments and Street Parties: License Fees and Charges for the 2024/25 Financial Year pdf icon PDF 133 KB

Additional documents:

6d

Endorsement of Variation (increase) of the current Hackney Carriage Tariffs (table of fares) pdf icon PDF 29 KB

Additional documents:

Budget and Council Tax

7.

Chief Finance Officer’s report on the robustness of the Council’s 2024/25 budget pdf icon PDF 634 KB

Under Section 25 of the Local Government Act 2003 there is a requirement for the Council’s Chief Financial Officer to report to Council on:

a) the robustness of the estimates made for the purposes of the calculations of the budget; and

b) the adequacy of the proposed financial reserves.

Council in considering its Budget should have regard to this advice.

Recommendation:  That Council notes this report in setting its budget for 2024/25 and the indicative budgets for 2025/26 – 2027/28.

Additional documents:

8.

Report of the Scrutiny Budget Review Group pdf icon PDF 442 KB

Report of the Scrutiny Budget Review Group on the proposed budget.

The Chair of the Budget Review Group will present the report and recommendations.

Recommendation: Council is asked to note the recommendations of the Budget Review Group and Cabinet’s response.

Additional documents:

9.

Medium Term Financial Strategy 2025/26 to 2026/27 and 2024/25 Budget pdf icon PDF 781 KB

The Head of Financial Services submitted a report to Cabinet on 7 February 2024, to present the outcome of the budget consultation and agree the Council’s Medium Term Financial Strategy for 2025-26 to 2027-28 and 2024-25 Budget for recommendation to Council.

The Cabinet decision is reported in the Cabinet minutes found here, and any further proposed amendments to the budget will be reported in the Briefing Note.

Councillor Ed Turner, Deputy Leader (Statutory) and Cabinet Member for Finance and Asset Management, will present the report and propose Cabinet’s recommendations.

Amendments to the budget proposed by opposition groups or individual councillors must be received by Democratic Services before 1.00 p.m. on Wednesday 14 February 2024 and will be published in the Briefing Note.

The procedure for this item is set out in Part 11.4 of the Council’s Constitution.

A recorded vote must be taken when voting to agree the final budget and medium term strategy.

Council is recommended to:

1.    Note the approval by Cabinet on 24 January and subsequently agreed by the Council on 29 January of an increase of 7.7% (£9.27 per week) in social dwelling rents from 1 April 2024 giving a revised weekly average social rent of £129.72 as set out in Appendix 5 based on a HRA budget as set out in Appendix 4, together with the comments in paragraphs 35-40;

2.    Approve the 2024-25 General Fund and Housing Revenue Account budgets for consultation and the General Fund and Housing Revenue Account Medium Term Financial Strategy as set out in Appendices 1-9, noting:

a)    the Council’s General Fund Budget Requirement of £27.752 million for   2024/25 and an increase in the Band D Council Tax of 2.99% or £10.06 per annum representing a Band D Council Tax of £346.36 per annum; and

b)    the General Fund and Housing Revenue Account Capital Programme as shown in Appendix 6;

3.    Agree the fees and charges shown in Appendix 7;

4.    Delegate to the Section 151 Officer, in consultation with the Deputy Leader (Statutory) – Finance and Asset Management, the decision to determine whether it is financially advantageous for the Council to enter into a Business Rates Distribution Agreement as referred to in paragraphs 16-18 of the report; and

5.    Note the changes to council tax charges in respect of second homes and properties empty for more than one year as referred to in paragraphs 19-22 from 1st April 2025 and 1st April 2024 respectively.

Additional documents:

9a

Additional recommendations from Cabinet and corrections to the published budget pdf icon PDF 117 KB

Additional documents:

9b

Alternative budget proposals - Liberal Democrat Group amendments pdf icon PDF 99 KB

Additional documents:

9c

Alternative budget proposals - Green Group amendments pdf icon PDF 276 KB

Additional documents:

9d

Alternative budget proposals - Independent Group pdf icon PDF 465 KB

Additional documents:

9e

Individual amendments to the budget pdf icon PDF 7 KB

Additional documents:

10.

Council Tax 2024/25 pdf icon PDF 170 KB

The Head of Financial Services has submitted a report which sets out the necessary calculations to enable Council to set the 2024/25 Council Tax for Oxford City.

Recommendations:  That Council resolves to approve for the financial year 2024/25 recommendations 1 to 5 and to note points 6 to 8 below:

1.    The City Council’s precept and Council Tax requirement of £16,277,802 including Parish precepts and £16,014,035 excluding Parish Precepts.

2.    The average Band D Council Tax figure (excluding Parish Precepts) of £346.36, a 2.99% increase on the 2023/24 figure of £336.30. Including Parish Precepts, the figure is £352.07, a 2.91% increase (see paragraphs 2 to 8 of the report).

3.    A contribution of £10,000 to Old Marston Parish Council in recognition of the additional expenditure that the parish incurs as a consequence of maintaining the cemetery (see paragraphs 11 and 12 of the report).

4.    The amount of £692,280 to be treated as Special Expenses (see paragraph 16 of the report).

5.    The Band D Council Taxes for the various areas of the city (excluding the Police and Crime Commissioner and Oxfordshire County Council’s precepts) as follows:

Littlemore£372.56       

Old Marston                            £380.03       

Risinghurst and Sandhills        £371.41       

Blackbird Leys                         £350.78       

Unparished Area                    £349.34       

These figures include Parish Precepts and special expensing amounts as appropriate; in addition to the City Wide Council Tax of £331.39.

The Council is also asked to note:

6.    Oxfordshire County Council’s precept and Band D Council Tax as set out in paragraph 19 below

7.    The Police and Crime Commissioner for the Thames Valley’s precept and Band D Council Tax as set out in paragraph 20 below, and

8.    The overall average Band D equivalent Council Tax of £2,441.91 including Parish Precepts (subject to confirmation of the Band D figures for the Oxfordshire County Council).

Additional documents:

Cabinet recommendations relating to the Council's budget

11.

Treasury Management Strategy 2024/25 pdf icon PDF 260 KB

The Head of Financial Services submitted a report to Cabinet on 7 February 2024 which presents the Council’s Treasury Management Strategy for 2024/25 together with the Prudential Indicators for 2024/25 to 2027/28.

The Cabinet decisions are reported in the Cabinet minutes found here.

Councillor Ed Turner, Deputy Leader (Statutory) and Cabinet Member for Finance and Asset Management will present the report and propose Cabinet’s recommendations.

Recommendations: Cabinet recommends that Council resolves to approve:

1.    The Treasury Management Strategy 2024/25 as set out in paragraphs 12 to 60 of this report and the Prudential Indicators for 2024/25 – 2027/28 as set out in Appendix 2;

2.    The Borrowing Strategy 2024/25 at paragraphs 34 to 36 of this report;

3.    The Minimum Revenue Provision (MRP) Statement at Appendix 3 which sets out the Council’s policy on charging borrowing to the revenue account;

4.    The Investment Strategy for 2024/25 and the investment criteria as set out in paragraphs 38 to 56 of this report and in Appendix 1; and

5.    The Treasury Management Scheme of Delegation at Appendix 4.

Additional documents:

12.

Capital Strategy 2024/25 to 2027/28 pdf icon PDF 113 KB

The Head of Financial Services submitted a report to Cabinet on 7 February 2024 which presented the Capital Strategy for approval.

The Cabinet decision is reported in the Cabinet minutes found here.

Councillor Ed Turner, Deputy Leader (Statutory) and Cabinet Member for Finance and Asset Management will present the report and propose Cabinet’s recommendations.

Recommendation: Cabinet recommends that Council resolves to:

1.    Approve the Capital Strategy attached at Appendix A.

Additional documents:

13.

Matters exempt from publication and exclusion of the public

If Council wishes to exclude the press and the public from the meeting during consideration of any aspects of the preceding agenda items it will be necessary for Council to pass a resolution in accordance with the provisions of Section 100A(4) of the Local Government Act 1972 specifying the grounds on which their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Part 1 of Schedule 12A of the Act if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

(The Access to Information Procedure Rules – Section 15 of the Council’s Constitution – sets out the conditions under which the public can be excluded from meetings of the Council)

13a

Exempt Appendices - Budget Review Group

Additional documents:

Updates and additional information to supplement this agenda are published in the Council Briefing Note.

Additional information, councillors’ questions, public addresses and amendments to motions are published in a supplementary briefing note. The agenda and briefing note should be read together.

The Briefing Note is published as a supplement to the agenda. It is available on the Friday before the meeting and can be accessed along with the agenda on the council’s website.