Cllr Altaf-Khan - declared he had children attending the Cherwell School, but that he approached the application with an unbiased open mind and would listen to the arguments and weigh the evidence before making a decision.

Cllr Azad - declared that while she was a signatory to the call-in of the application she approached the application with an unbiased open mind and would listen to the arguments and weigh the evidence before making a decision.

Cllr Fry - declared he had a grandchild attending the Cherwell School, but that he approached the application with an unbiased open mind and would listen to the arguments and weigh the evidence before making a decision.

Cllr Goddard - declared he had children attending the Cherwell School, but that he approached the application with an unbiased open mind and would listen to the arguments and weigh the evidence before making a decision.

Cllr McManners - declared that while he was a signatory to the call-in of the application and had children of school age, he approached the application with an unbiased open mind and would listen to the arguments and weigh the evidence before making a decision.

Cllr Munkonge - declared he had a child attending the Cherwell School, but that he approached the application with an unbiased open mind and would listen to the arguments and weigh the evidence before making a decision.

Cllr Linda Smith - declared that while she was a signatory to the call-in of the application and had children at the Cherwell School and St Nicholas Primary School, she approached the application with an unbiased open mind and would listen to the arguments and weigh the evidence before making a decision.

Site address:         The Harlow Centre (site of Meadowbrook College), Raymund Road, Oxford, OX3 0PG.

Proposal:

Demolition of existing buildings on the site and their replacement with a new two-storey education facility, associated parking and external play areas for Meadowbrook College. Erection of a new secondary school in the form mix of one and three-storey buildings together with provision of a new access from Marston Ferry Road, associated car and cycle parking along with formal and informal play and sport provision.  Erection of a multi-use games area (MUGA) and eco-shelter for St Nicholas Primary School. (Amended description) (Amended plans and additional information) (Further amendments received 25.09.2018)

Recommendation: Planning Review Committee is recommended to:

1.     approve the application for the reasons given in the report and subject to

·         the satisfactory completion of a legal agreement(s) and/or unilateral undertaking under Section 106 of the Town and Country Planning Act 1990 and other enabling powers to secure the planning obligations set out in the recommended heads of terms which are set out in this report;

·         the required planning conditions set out in section 8 of this report; and

·         confirmation from the Secretary of State that the application is not required to be ‘called in’ in accordance with The Town and Country Planning (Consultation) (England) Direction 2009

and grant planning permission;

2.     agree to delegate authority to the Acting Head of Planning to:

·         consider and deal with any new material planning considerations that may be raised through public consultation up to 18 October 2018 including deciding whether it is necessary to refer the application back to the committee prior to issuing the permission;

·         finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning considers reasonably necessary; and

·         finalise the recommended legal agreement or unilateral undertaking under section 106 of the Town and Country Planning Act 1990 and other enabling powers as set out in this report, including refining, adding to, amending and/or deleting the obligations detailed in the heads of terms set out in this report (including to dovetail with and where appropriate, reinforce the final conditions and informatives to be attached to the planning permission) as the Acting Head of Planning considers reasonably necessary; and

·         issue the planning permission.

The Committee considered an application (18/01173/FUL) for planning permission for the demolition of existing buildings on the Harlow Centre site and their replacement with a new two-storey education facility, associated parking and external play areas for Meadowbrook College; the erection of a new secondary school in the form mix of one and three-storey buildings together with provision of a new access from Marston Ferry Road, associated car and cycle parking along with formal and informal play and sport provision; and the erection of a multi-use games area (MUGA) and eco-shelter for St Nicholas Primary School. (Amended description; amended plans and additional information; and further amendments received 25.09.2018)

The application has been called in to the Planning Review Committee by Councillors Tanner, Simm, Turner, Linda Smith, Azad, McManners, Pressel, Chapman, Howlett, Kennedy, Henwood and Cook for the following reasons:

·       The first application was refused by 4 votes to 3, with 2 abstentions. The second application was refused because the first had fallen. It would be sensible to reconsider both given the closeness of the first vote.

·       The need for another secondary school in Oxford is urgent and no other options are available. Considerable mitigation steps were proposed to limit the quite small intrusion into the Green Belt and to preserve the priority and safety of the cycle track on the Marston Ferry Road.

Chanika Farmer (Oxfordshire County Council Principal Transport Planner) and Anthony Kirkwood (Oxfordshire County Council Highways road safety expert) accompanied officers at the table.

The Planning Officer presented the report and informed the Committee of changes since the meeting of the East Area Planning Committee:

• the applicant had submitted some minor amendments and points of clarification to the application - the removal of 10 car parking spaces from Swan School car park; additional information about the proposals for the landscape bund landscape impact; and the number of cycle and vehicle movements forecast in the 8:30-8:50 morning slot when the gates would be open
• the applicant had also submitted an assessment of the Harlequins rugby club site as an addendum to the site selection document. This was received after publication of the committee report. The document sets out various issues with the site, the most pertinent being that the site is part of Cherwell School playing fields and is too small to accommodate playing fields for two secondary schools and the buildings for a new secondary school
• A petition in support of the application with 997 signatures had been received.
• A further petition with 301 signatures, objecting to the current application and proposing the Harlequins Rugby Club site as an alternative, had been handed in by Oxford City Councillor Mick Haines at the start of the meeting.  That petition was out of time, undated and unnumbered but would be recorded as an objection.

·         since the amended application was advertised and the committee report published, there had been 38 further representations with 13 opposing, 23 supporting and two neither supporting nor opposing. The new points raised were:

o    Traffic  ...  view the full minutes text for item 7.

Site Address:         The Harlow Centre, Raymund Road, Oxford, OX3 0PG

Proposal:               Partial demolition of the existing Meadowbrook College buildings and erection of modular units to provide a temporary education facility for Meadowbrook College, including the provision of an external play area to the south of the modular units to be enclosed by a 3.0 metre high rebound fence for a period of no more than two years and other associated works.      

Recommendation: Planning Review Committee is recommended to:

1.               approve the application for the reasons given in the report and subject to the required planning conditions set out in section 8 of this report; and grant planning permission;

2.               agree to delegate authority to the Acting Head of Planning to finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning considers reasonably necessary and issue the planning permission.

The Committee considered an application (18/01697/FUL) for planning permission for the partial demolition of the existing Meadowbrook College buildings and erection of modular units to provide a temporary education facility for Meadowbrook College, including the provision of an external play area to the south of the modular units to be enclosed by a 3.0 metre high rebound fence for a period of no more than two years and other associated works.        

The Planning Officer presented the report.

In reaching its decision, the Committee considered all the information put before it.

On being put to the vote the Committee agreed with the officer recommendation.

The Planning Review Committee resolved to:

1.     approve the application for the reasons given in the report and subject to the required planning conditions set out in section 8 of this report; and grant planning permission;

2.     agree to delegate authority to the Acting Head of Planning Services to finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Acting Head of Planning Services considers reasonably necessary and issue the planning permission.

To approve as a true and accurate record the minutes of the meeting held on 20 August 2018.

The minutes of the meeting held on 20 August 2018 were agreed as a true and accurate record.

The Committee noted the dates of future meetings, if required.