There were no declarations.

None received.

There were no addresses.

Councillor Brown spoke about the steps the council were taking to reassure tower block residents that the towers had adequate fire safety protection and that the refurbishments did not increase the risk of a catastrophic fire, in light of the tragedy at Grenfell Tower in London. She thanked staff for getting publicity and information out to residents and the public.

The Board invited the Head of Housing to update the Board. He explained how the refurbishments and existing measures reduced the risk of a fire spreading and reduced the risk of the stairwells becoming unusable in the event of a fire.

He said that he would look at providing drop-in sessions at the tower blocks to allow residents to ask questions and raise concerns.

None received.

Report may follow

Councillor Gant, Chair of the Scrutiny Committee, presented the report and the recommendation from the committee (attached as a supplement to the agenda).

The scrutiny committee recommended: That consideration is given to the possibility and desirability of using planning policy to protect and control shopping frontages in smaller shopping areas that are not classified as local centres.

He highlighted two further points:

·         The concerns of the boating community

·         Only the most up-to-date information on the current consultation and the most current locations of the roadshow should be shown to avoid confusion.

The Board Member for Planning and Regulatory Services said that:

·         he agreed in part with the recommendation Local centres are considered in the Local Plan Preferred Options document as part of the hierarchy of centres for town centres uses. Town centres are where town centre uses should be directed. The definition of Town centres in the NPPF explicitly excludes neighbourhood centres. An option to include a lower tier of centres (below Local Centres) has not been put forward in the Plan, as this is not therefore considered to be compliant with the NPPF which sets out that small parades of shops are not classed as ‘centres’. The proposed Local Centres are listed in the Options document, and if consultees consider further areas should to be identified as centres, they can be put forward during the consultation, and if it’s considered that they do meet the NPPF definition then they can be included in the draft plan.;

·         in light of comments from the boating community, amended wording for section 2.3 ii) Homes for boat dwellers would be proposed;

·         and agreed with the point about the consultation

The Head of Planning, Sustainable Development and Regulatory Services has submitted a report which seeks approval to submit the draft Oxford Local Plan 2036 for public consultation

Recommendations: That the City Executive Board resolves to:

1.    Approve the Oxford Local Plan 2036 Preferred Options document for consultation; and

2.    Delegate Authority to the Head of Planning, Sustainable Development and Regulatory Services, in consultation with the Board Member for Planning and Regulatory Services, to make any necessary editorial corrections to the document and to agree the graphically designed version before publication.

The Head of Planning, Sustainable Development and Regulatory Services submitted a report which seeks approval to submit the draft Oxford Local Plan 2036 for public consultation.

Cllr Hollingsworth, Board Member for Planning and Regulatory Services presented the report and the consultation documents and proposed amendments to section 2.3 ii) Homes for boat dwellers boxes a and c:

The consultation process was discussed.

The City Executive Board resolved to:

1.    Approve the Oxford Local Plan 2036 Preferred Options document for consultation with the amendment above; and

2.    Delegate Authority to the Head of Planning, Sustainable Development and Regulatory Services, in consultation with the Board Member for Planning and Regulatory Services, to make any necessary editorial corrections to the document and to agree the graphically designed version before publication.

Report to follow

The Executive Director of Sustainable City submitted a report seeking approval to submit a bid to Ubico for the maintenance and repair service to vehicles, mobile plant and equipment, as the potential value of the bid exceeds delegated authority levels.

Cllr Turner, Board Member for Finance and Asset Management presented the report.

The City Executive Board resolved:

1.    to authorise the submission of a bid to Ubico (a company wholly owned by Local Authorities) to undertake maintenance and repair service to vehicles, mobile plant and equipment owned by West Oxfordshire District Council. 

2.    and in the event that the bid is successful, to grant delegated authority to the Executive Director of Sustainable City, in consultation with the Council’s S151 Officer and Monitoring Officer, and subject to the contract making a satisfactory contribution towards overheads, to enter into an appropriate contract for the supply of the relevant repair and maintenance services.

Minutes of the meeting held on 11 May 2017

Recommendation: The City Executive Board NOTES the minutes of the meeting held on 11 May 2017 as a true and accurate record.

The City Executive Board resolved to approve the amended minutes of the meeting held on 11 May 2017 as a true and accurate record.

The City Executive Board did not move into confidential session.

Appendix to follow

The City Executive Board noted with no discussion the contents of the not for publication appendix to the tender report.