Agenda and minutes
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Apologies for Absence Minutes: Apologies were received from Councillors Brown, Rowley and Sinclair |
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Declarations of Interest Minutes: No declarations of interest were received |
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Public Questions When the chair agrees, the public can ask questions about any item for decision at the meeting for up to 15 minutes. Questions must have been given to the Head of Law and Governance by 9.30am one clear working day before the meeting (email executiveboard@oxford.gov.uk or telephone the person named as staff contact). No supplementary questions or questioning will be permitted. Questions by the public will be taken as read and, when the Chair agrees, be responded to at the meeting. Minutes: No public questions were received. |
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Councillor Addresses on any item for decision on the Board's Agenda When the chair agrees, Councillors can address the Board about any item for decision at the meeting for up to 3 minutes. Addresses must have been given to the Head of Law and Governance by 9.30am, one clear working day before the meeting (email executiveboard@oxford.gov.uk or telephone the person named as staff contact). The Board Member who has political responsibility for the item for decision may respond or the Board will have regard to the points raised in reaching its decision. Minutes: Councillor Fooks spoke during the discussion of the Rose Hill Community Centre Development (minutes 57). |
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Rose Hill Community Centre Development Lead Members: Councillor Christine Simm, Executive Board Member for Culture and Communities and Councillor Ed Turner Board Member for Finance, asset Management and Public Health
Report of the Head of Leisure, Parks & Communities and Service Manager, Regeneration and Major Projects now attached. Minutes: The Head of Leisure, Parks and Communities submitted a report (previously circulated, now appended) which requested project approval for the construction of Rose Hill Community Centre at a total cost of £4,764,000.
The Head of Leisure, Parks and Communities explained that an additional £478,000 was needed to complete the construction of the Rose Hill Community Centre. Material costs had increased significantly since the original budget was agreed and the two tenders received did not fall within the existing budget. There is currently a lack of supply in materials as many local construction businesses have gone out of business since the recession. A lot of materials have to be imported from abroad which has increased costs. Half of the £478,000 would be set aside as contingency and was unlikely to be spent.
Councillor Turner, Executive Member for Finance, Asset Management and Public Health agreed with the rising price of materials being the cause of the project being over-budget. He felt that because the Council had consulted the public and had designed the building in line with the public’s response. It was important that the Council complete the proposed work rather than reduce the scale of the building to meet costs.
Councillor Fooks was concerned with the Council’s ability to manage the capital programme and if additional funding is given to complete this project what capital project misses out? Cllr Turner said that the capital programme would need to be re-prioritised.
Cllr Simm asked that officers analyse what mistakes were made in the budgeting of this project and should anticipate rising costs when budgeting future projects.
The City Executive Board resolved to:
1. Grant project approval for the construction of the Rose Hill Community Centre within a revised capital budget of £4,764,000;
2. Recommend to full Council the allocation of a revised capital budget of £4,764,000. |