Agenda and minutes
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Speaking at a Council or Committee meeting
PDF 149 KBVenue: The Long Room, Oxford Town Hall
Contact: Sarah Claridge, Democratic Services Officer
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Chair's announcements Minutes: 1. The Chair explained to the Committee that the audio equipment was not working and that the extension cable for the projector was missing which meant the planning officer could not present the applications at the committee table.
The Committee resolved to NOTE to the Human Resources and Facilities Manager that they felt the technical equipment supplied to the committee was unsatisfactory. Having no audio equipment and not being able to discuss the items with the planning officer at the committee table was not acceptable and was detrimental to the Committee’s ability to determine the agenda items and for the public to adequately engage in committee proceeding.
2. A member of the public had requested the right to video the committee meeting for veracity. The Committee were concerned over the reason for the videoing and explained that it could be used only for personal use.
The Committee resolved NOT to allow the videoing to occur as several Councillors were not happy being videoed by a member of the public, and Council was still discussing whether videoing committee meetings was appropriate. |
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Apologies for absence and substitutions Minutes: Apologies for absence were received from Councillor Clarkson (substitute Councillor Canning) and Councillor Curran (substitute Councillor Clack). |
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Declarations of interest Minutes: There were no declarations of interest. |
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Blackbird Leys Leisure Centre, Pegasus Road: 13/01397/CT3 The Head of City Development has submitted a report which details a planning application to erect a single storey extension to accommodate additional change room facilities to the north elevation
Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions:
1 Development begun within time limit 2 Develop in accordance with approved plans 3 Samples of materials 4 Sustainable Urban Drainage Scheme 5 Details of sustainability measures Additional documents: Minutes: The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application which detailed a planning application to erect a single storey extension to accommodate additional change room facilities to the north elevation.
In accordance with the criteria for public speaking, the Committee noted that Nigel Gibson spoke against the application and no one spoke in favour of it.
The Committee resolved to APPROVE the planning application subject to the following conditions:
1 Development begun within time limit 2 Develop in accordance with approved plans 3 Samples of materials 4 Sustainable Urban Drainage Scheme 5 Details of sustainability measures |
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30 Cowley Road, Littlemore: 13/00811/FUL The Head of City Development has submitted a report which details a planning application for a change of use of ground floor from shop (Class A1) into 1x1 bed flat (Class C3). Demolition of rear extension to accommodate garden.
Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions:
1 Development begun within time limit 2 Develop in accordance with approved plans 3 Materials - matching 4 Removal of existing canopy 5 External amenities prior to occupation 6 Parking and manoeuvring space 7 Renewable energy source Additional documents: Minutes: The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application which detailed a planning application for a change of use of ground floor from shop (Class A1) into 1x1 bed flat (Class C3). Demolition of rear extension to accommodate garden.
In accordance with the criteria for public speaking, the Committee noted that no one spoke on the application.
The Committee resolved to DEFER the planning application to allow for further marketing to be done (a total of six months) to comply with policy RC8 of the Oxford Local Plan. The Committee was not prepared to determine the application by granting permission in contravention of policy RC8
The Committee further resolved to delegate refusal to officers on the basis of non-compliance with the provisions of the Development Plan (specifically policy RC8), in the event that the applicant was not prepared to comply with policy RC8 of the Oxford Local Plan by carrying out the further marketing or to withdraw the application. |
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114 Kestrel Crescent: 13/01102/FUL The Head of City Development has submitted a report which details a planning application to erect a two storey side extension to form 1 x 1 bed dwelling (Class C3). Provision of associated parking, bin store and amenity space.
Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions:
1 Development begun within time limit 2 Develop in accordance with approved plans 3 Materials - matching 4 Amended parking layout 5 Submission of further matters of cycle and bin stores Additional documents: Minutes: The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application to erect a two storey side extension to form 1 x 1 bed dwelling (Class C3). Provision of associated parking, bin store and amenity space.
In accordance with the criteria for public speaking, the Committee noted that no one spoke on the application.
The Committee resolved to APPROVE the planning application subject to the following conditions:
1 Development begun within time limit 2 Develop in accordance with approved plans 3 Materials - matching 4 Amended parking layout 5 Submission of further matters of cycle and bin stores |
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Grehan House, 190-196 Garsington Road: 13/01740/T56 The Head of City Development has submitted a report which details a planning application for prior approval for change of use from offices (use class B1a) to 12 x 1-bed apartments and 15 x studio apartments (use class C3).
Officer recommendation: That PRIOR APPROVAL be required for the following reason:
1 At present, there is insufficient information submitted with the applications to determine, as a result of the proposed use, whether the sites will be contaminated land as described under Part 2A of the Environmental Protection Act 1990. . Additional documents: Minutes: The Head of City Development submitted a report (previously circulated now appended) which detailed an application for prior approval for change of use from offices (use class B1a) to 12 x 1-bed apartments and 15 x studio apartments (use class C3).
The Planning officer explained to the Committee that this class of permitted development rights under the General Permitted Development Order was the result of a recent legislative change. Permission for the change of use is granted by the development order subject to conditions preventing the development unless the Council has determined that its prior approval as to: • transport and highway impacts of the development, • contamination risks on the site, and • flooding risks on the site
is required and, if required, is refused.
In accordance with the criteria for public speaking, the Committee noted that no one spoke on the application.
The Committee resolved that PRIOR APPROVAL be required and REFUSED for the following reason:
1 At present, there is insufficient information submitted with the applications to determine, as a result of the proposed use, whether the sites will be contaminated land as described under Part 2A of the Environmental Protection Act 1990. |
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To receive information on planning appeals received and determined during June 2013
The Committee is asked to note this information. Minutes: The Committee resolved to NOTE the report on planning appeals received and determined during June 2013 |
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Minutes from 3 July 2013
Recommendation: That the minutes of the meeting held on 3 July 2013 be APPROVED as a true and accurate record.
Minutes: The Committee requested an addition to be made to minute 22 Former Cricket Ground, Barton Road 13/00631/FUL which meant that the minutes for 3 July 2013 were not approved:
The Committee resolved to delegate to the Chair and Vice Chair the amendment of the minutes of the meeting held on 3 July 2013. |
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Forthcoming applications The following items are listed for information. They are not for discussion at this meeting.
13/01383/OUT - Land West of Barton North of A40 and South of Boundary Brook - Outline application (seeking means of access) for the erection of: A maximum of 885 residential units (Class C3); a maximum of 2,500 sqm gross Class A1, A2, A3, A4 and A5 uses (with a maximum of 2,000 sqm gross foodstore Class A1); a maximum of 50 extra care housing units; a maximum of 7,350 sqm GEA hotel (Class C1); a maximum of 3,000 sqm GEA Class D1, D2 floorspace (community hub and primary school); in development blocks ranging from 2 to 5 storeys with associated cycle and car parking, landscaping, public realm works, interim works and associated highway works.
13/01096/FUL - Land to the rear of William Morris Close - Construction of two all-weather pitches, plus new residential development consisting of 6 x 1 bed, 15 x 2 bed, 15 x 3 bed and 4 x 4 bed residential units, 65 car parking spaces, access road and landscaping accessed off Barracks Lane
13/01119/FUL - Former DHL Site Sandy Lane West - Erection of 3 units providing 3509sqm of accommodation for Class B1 (Business), Class B2 (General Industrial) or Class B8 (Storage or Distribution) use. Provision of 31 car parking spaces and 15 cycle parking spaces.
12/02848/OUT - Land North of Littlemore Healthcare Trust, Sandford Road - Outline application (fixing access) for up to 140 residential units together with 258 car parking spaces, 356 cycle parking spaces, landscaping and open space
13/00302/FUL – Oxford Stadium, Sandy Lane - Demolition of existing structures. Erection of 220 x residential units (37 x 1 bed flats, 43 x 2 bed flats, 24 x 2 bed houses, 90 x 3 bed houses, 26 x 4 bed houses) (use class C3 - single family dwellings), new site accesses, parking, landscaping, public open space and ancillary works.
13/00739/FUL and 13/00740/CAC – Lawn Upton House, Sandford Road, Littlemore - Erection of 24 residential units consisting of 5 x 1-bed, 9 x 2-bed and 10 x 3-bed flats. Provision of 34 car parking spaces, 58 cycle parking spaces and landscaping and demolition of existing buildings
13/00757/FUL – 8 Jersey Road – Internal alterations to an existing, lawfully extended, building to provide enlarged flats (2 x 2-bed and 2 x 1-bed). Provision of vehicle parking, bin/cycle storage, communal amenity space and landscaping.
13/01815/CT3 & 13/01814/CT3 – Parks Depot Bury Knowle Park - Conservation Area Consent for demolition of existing sheds and erection of 2 x 1-bed, 7 x 2-bed and 1 x 3-bed residential units (use class C3) in 3 blocks arranged around central courtyard, together with covered cycle and bin stores, and landscaping
13/01553/CT3 - Eastern House, Eastern Avenue - Demolition of Eastern House and erection of 7 x 3-bed and 2 x 2-bed dwellings (use class C3). Provision of associated car parking, landscaping, private amenity space and bin and cycle stores.
13/01557/CT3 - Garage Block, Leiden Road - ... view the full agenda text for item 36. Minutes: The Committee NOTES the list of forthcoming application. |
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Dates of future meetings The Committee NOTES the following future meeting dates:
Wednesday 4 September 2013 – Normal meeting Thursday 12 September - Q&A session for Barton application Tuesday 24 September – Special meeting for Barton application
Wednesday 2 October 2013 (and Thursday 10 October if necessary) Wednesday 6 November 2013 (and Thursday 14 November if necessary) Wednesday 4 December 2013 (and Thursday 12 December if necessary)
Minutes: The Chair explained that extra meetings in September were needed so that the Council’s affordable housing schemes could be determined in time to meet the Government’s grant deadline.
It was unfortunate that this coincided with the Barton application also needing to be determined in September. It was suggested that if members couldn’t make either the 12th or 24th that they try and get the same substitute for both meetings.
The Committee resolved to NOTE the following meeting dates:
Wednesday 4 September 2013 – Normal meeting Monday 9 September - provisional spill over date Monday 16 September – provisional spill over date Thursday 12 September - Q&A session for Barton application Tuesday 24 September – Special meeting for Barton application
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