Forward plan

Forward plan

November 2024 - February 2025  (01/11/2024 to 28/02/2025, Forward Plan)

Plan items
No. Item

Oxford City Council Cabinet Members and Senior Officers

Cabinet Member (councillors)

Portfolio

Susan Brown, Leader

Partnership Working

Ed Turner, Deputy Leader (Statutory)

Finance and Asset Management

Lubna Arshad

A Safer Oxford

Nigel Chapman

Citizen Focused Services and Council Companies

Alex Hollingsworth

Business, Culture and an Inclusive Economy

Chewe Munkonge

A Healthy Oxford

Anna Railton

Zero Carbon Oxford

Linda Smith

Housing and Communities

Louise Upton

Planning

 

Senior Officer

Job Title

Caroline Green

Chief Executive

Tom Bridgman

Executive Director (Development)

Peter Matthew

Executive Director (Communities and People)

Tom Hook

Executive Director (Corporate Resources)

Helen Bishop

Head of Business Improvement

Emma Jackman

Head of Law and Governance / Monitoring Officer

Nerys Parry

Head of Housing Services

David Butler

Head of Planning and Regulatory Services

Nigel Kennedy

Head of Financial Services/Section 151 Officer

Carolyn Ploszynski

Head of Regeneration & Economy

Jane Winfield

Head of Corporate Property

Mish Tullar

Head of Corporate Strategy

 

Standing Item: Decisions on acquisitions and disposals within the Commercial Property Portfolio Investment Strategy

1.

Property Investment Portfolio Analysis and Strategy Report

Decision maker:  Cabinet, Deputy Leader - Finance and Asset Management

Decision due:   Before 31 Mar 2030

Lead officer:  Jane Winfield

Notice of proposed decision first published: 27/09/2019

Anticipated restriction: Part exempt  - view reasons

KEY DECISIONS DELEGATED TO OFFICERS

Standing item: Decisions on property or development purchases over £500,000 for affordable housing

2.

Use of s106 and Retained Right to Buy Receipts to increase the provision of more affordable housing

Decision maker:  Cabinet, Head of Planning and Regulatory Services, Chief Executive

Decision due:   Before 31 Dec 2030

Lead officer:  Dave Scholes

Notice of proposed decision first published: 30/10/2019

Anticipated restriction: Open  -

Standing item: Land acquisition and Project Approvals for the development of homes in the HRA

3.

Land acquisition and Project Approvals for the development of homes in the HRA

Decision maker:  Cabinet, Council, Executive Director (Communities and People), Chief Executive

Decision due:   Before 31 Dec 2030

Lead officer:  Dave Scholes

Notice of proposed decision first published: 07/05/2020

Anticipated restriction: Part exempt  - view reasons

Explanation of anticipated restriction:
Exempt appendices

Standing Item: The Delivery Arrangements for Additional Affordable Housing

4.

The Delivery Arrangements for Additional Affordable Housing

Decision maker:  Chief Executive, Executive Director (Communities and People)

Decision due:   Before 31 Dec 2030

Notice of proposed decision first published: 02/08/2021

Anticipated restriction: Open  -

5.

Project Approval and Allocation of Housing and Growth Deal Funding for Affordable Housing Delivery

Decision maker:  Cabinet, Council, Chief Executive, Executive Director (Communities and People)

Decision due:   Before 31 Dec 2030

Notice of proposed decision first published: 16/09/2020

Anticipated restriction: Open  -

6.

Affordable Housing Delivery Programme

Decision maker:  Cabinet, Council, Executive Director (Communities and People), Executive Director (Development), Chief Executive

Decision due:   Before 31 Dec 2030

Lead officer:  Dave Scholes

Notice of proposed decision first published: 07/02/2022

Anticipated restriction: Part exempt  - view reasons

7.

Use of Retained Right to Buy Receipts to increase the provision of more affordable housing

Decision maker:  Cabinet, Executive Director (Communities and People), Chief Executive

Decision due:   Before 31 Dec 2030

Notice of proposed decision first published: 12/10/2021

Anticipated restriction: Open  -

8.

East Oxford Community Centre and Housing Development

Decision maker:  Council, Executive Director (Development)

Decision due:   Before 31 Dec 2025

Notice of proposed decision first published: 17/09/2021

Anticipated restriction: Open  -

9.

Delivery of Affordable Housing (Railway Lane and Marston Paddock Sites)

Decision maker:  Cabinet, Executive Director (Development)

Decision due:   Before 31 Dec 2028

Lead officer:  Dave Scholes

Notice of proposed decision first published: 07/11/2022

Anticipated restriction: Part exempt  -

10.

Delivery of Affordable Housing (Oxford North, Goose Green and Meadow Lane)

Decision maker:  Cabinet, Executive Director (Development), Executive Director (Communities and People)

Decision due:   Before 31 Dec 2028

Lead officer:  Dave Scholes

Notice of proposed decision first published: 07/11/2022

Anticipated restriction: Part exempt  -

11.

Local Authority Housing Fund

Decision maker:  Cabinet, Council, Executive Director (Communities and People)

Decision due:   Before 31 Dec 2025

Lead officer:  Richard Wood

Notice of proposed decision first published: 20/03/2023

Anticipated restriction: Open  -

12.

Local Authority Housing Fund - Round 2

Decision maker:  Council, Cabinet, Executive Director (Communities and People)

Decision due:   Before 31 Dec 2025

Lead officer:  Stephen Cohen

Notice of proposed decision first published: 01/08/2023

Anticipated restriction: Open  -

13.

Northfield Hostel Site Additional Affordable Housing

Decision maker:  Cabinet, Council, Executive Director (Development)

Decision due:   Before 31 Dec 2028

Lead officer:  Dave Scholes

Notice of proposed decision first published: 03/07/2023

Anticipated restriction: Part exempt  -

14.

Brownfield Land Release Fund: Development of Small Sites for Affordable Housing

Decision maker:  Cabinet, Executive Director (Development)

Decision due:   Before 31 Dec 2028

Lead officer:  Dave Scholes

Notice of proposed decision first published: 01/12/2023

Anticipated restriction: Open  -

Standing item: Next Steps Accommodation Programme (NSAP) Property Purchases

15.

Project Approval and Allocation of Next Steps Accommodation Programme Funding for Affordable Housing Delivery & Homelessness Prevention

Decision maker:  Cabinet, Council, Chief Executive

Decision due:   Before 31 Dec 2030

Lead officer:  Dave Scholes

Notice of proposed decision first published: 08/10/2020

Anticipated restriction: Open  -

Standing item: Acquisition of Affordable Housing at Barton Park

16.

Barton - Acquisition of Affordable Property

Decision maker:  Executive Director (Communities and People)

Decision due:   Before 31 Dec 2030

Lead officer:  Allison Dalton

Notice of proposed decision first published: 25/11/2021

Anticipated restriction: Part exempt  - view reasons

Key decisions delegated to the Executive Director (Communities and People)

17.

Social Housing Decarbonisation Fund: Wave 2.1

Decision maker:  Council, Cabinet, Executive Director (Communities and People)

Decision due:   Before 31 Dec 2028

Lead officer:  Mish Tullar

Notice of proposed decision first published: 16/09/2022

Anticipated restriction: Open  -

18.

Disposal of Council Dwelling Houses

Decision maker:  Cabinet, Executive Director (Communities and People)

Decision due:   Before 31 Dec 2025

Lead officer:  Bill Graves

Notice of proposed decision first published: 01/06/2022

Anticipated restriction: Part exempt  -

19.

Fire Door Replacement Programme

Decision maker:  Cabinet, Executive Director (Communities and People), Head of Housing Services

Decision due:   Before 31 Dec 2025

Lead officer:  Malcolm Peek

Notice of proposed decision first published: 28/04/2023

Anticipated restriction: Open  -

20.

The Leys Pool and Leisure Centre - Youth Hub

Decision maker:  Council, Cabinet, Executive Director (Communities and People)

Decision due:   Before 31 Dec 2025

Lead officer:  Hagan Lewisman

Notice of proposed decision first published: 01/08/2023

Anticipated restriction: Open  -

21.

Allocation of Preventing Homelessness Grant 2024/25

Decision maker:  Cabinet, Head of Corporate Property, Executive Director (Communities and People)

Decision due:   Before 31 Dec 2025

Lead officer:  Ossi Mosley

Notice of proposed decision first published: 01/11/2023

Anticipated restriction: Open  -

22.

HRA Energy Efficiency Projects 2024/25

Decision maker:  Cabinet, Executive Director (Communities and People)

Decision due:   Before 31 Dec 2025

Lead officer:  Juliet Nicholas

Notice of proposed decision first published: 23/04/2024

Anticipated restriction: Open  -

23.

Framework for the Installation of Renewable Technologies in Council Owned Properties

Decision maker:  Cabinet, Executive Director (Communities and People)

Decision due:   Before 31 Dec 2025

Lead officer:  Bill Chamberlain

Notice of proposed decision first published: 23/04/2024

Anticipated restriction: Open  -

24.

Release of Capital Funds for the East Oxford Community Centre

Decision maker:  Executive Director (Communities and People)

Decision due:   Not before 8 Aug 2024

Lead officer:  Dave Scholes

Notice of proposed decision first published: 10/07/2024

Anticipated restriction: Open  -

25.

Temporary Accommodation Demand and Mitigations

Decision maker:  Cabinet, Executive Director (Communities and People)

Decision due:   Before 31 Dec 2025

Lead officer:  Kieran Edmunds

Notice of proposed decision first published: 02/04/2024

Anticipated restriction: Open  -

26.

Leisure Investment Programme

Decision maker:  Cabinet, Council, Executive Director (Communities and People)

Decision due:   Before 31 Mar 2025

Lead officer:  Hagan Lewisman

Notice of proposed decision first published: 30/05/2024

Anticipated restriction: Open  -

27.

Replacement of Front Doors to Flats with Compliant Certificated Fire Doors

Decision maker:  Cabinet, Executive Director (Communities and People)

Decision due:   Before 30 Jun 2025

Lead officer:  James Viljoen

Notice of proposed decision first published: 01/08/2024

Anticipated restriction: Open  -

Key decisions delegated to the Executive Director (Corporate Resources)

28.

IT Services Procurement

Decision maker:  Cabinet, Executive Director (Corporate Resources)

Decision due:   Before 31 Dec 2024

Lead officer:  Rocco Labellarte

Notice of proposed decision first published: 15/03/2024

Anticipated restriction: Part exempt  -

Key decisions delegated to the Executive Director (Development)

29.

Housing Infrastructure Funding for Osney Mead - revised implementation arrangements New!

Decision maker:  Cabinet, Executive Director (Development)

Decision due:   Before 31 Dec 2025

Notice of proposed decision first published: 01/11/2024

30.

Appointment of a contractor for the Oxpens River Bridge

Decision maker:  Cabinet, Executive Director (Development), Executive Director (Communities and People)

Decision due:   Before 31 Dec 2028

Lead officer:  Steve Weitzel

Notice of proposed decision first published: 01/08/2022

Anticipated restriction: Part exempt  -

31.

Cowley Branch Line Project - Funding for Full Business Case

Decision maker:  Council, Executive Director (Development)

Decision due:   Before 31 Dec 2028

Lead officer:  Ted Maxwell

Notice of proposed decision first published: 31/10/2022

Anticipated restriction: Part exempt  -

32.

Implementing the Covered Market "Masterplan"

Decision maker:  Cabinet, Executive Director (Development)

Decision due:   Before 31 Dec 2028

Lead officer:  Ted Maxwell

Notice of proposed decision first published: 22/12/2022

Anticipated restriction: Open  -

33.

Delivery of New Burial Space

Decision maker:  Cabinet, Council, Executive Director (Development)

Decision due:   Before 31 Dec 2028

Lead officer:  Carri Unwin

Notice of proposed decision first published: 08/03/2023

Anticipated restriction: Part exempt  -

34.

Blackbird Leys Development Project Variations to Development Agreement with Development Partner

Decision maker:  Council, Cabinet, Executive Director (Development)

Decision due:   Before 31 Dec 2028

Lead officer:  Karoline Soisalo de Mendonca

Notice of proposed decision first published: 01/08/2023

Anticipated restriction: Open  -

35.

City Centre Land Regeneration Scheme

Decision maker:  Council, Cabinet, Executive Director (Development)

Decision due:   Before 31 Dec 2028

Lead officer:  Carri Unwin

Notice of proposed decision first published: 16/03/2023

Anticipated restriction: Part exempt  -

36.

Approval of proposed commercial lettings

Decision maker:  Cabinet, Executive Director (Development)

Decision due:   Before 31 Dec 2025

Lead officer:  Alex Miller

Notice of proposed decision first published: 01/06/2023

Anticipated restriction: Part exempt  - view reasons

37.

ZEZ Pilot Scheme Income and Cost Sharing Agreement

Decision maker:  Cabinet, Executive Director (Development)

Decision:   Before 31 Dec 2024

Lead officer:  Pedro Rocha Abreu

Decision status:  Recommendations Approved

Notice of proposed decision first published: 01/03/2024

Anticipated restriction: Part exempt  -

38.

Sale of Additional Land at Redbridge and Hinksey to the Envionment Agency

Decision maker:  Cabinet, Executive Director (Development)

Decision due:   Before 31 Dec 2025

Lead officer:  Emma Gubbins

Notice of proposed decision first published: 01/07/2024

Anticipated restriction: Open  -

Key decision delegated to the Head of Financial Services

39.

Authority to Tender Contract for Insurance Service - Amendment

Decision maker:  Cabinet, Head of Financial Services

Decision due:   Before 31 Mar 2025

Lead officer:  Bill Lewis

Notice of proposed decision first published: 13/11/2023

Anticipated restriction: Open  -

Key Decisions delegated to the Head of Corporate Strategy

40.

Local Electric Vehicle Infrastructure Grant and Project

Decision maker:  Cabinet, Head of Corporate Strategy

Decision due:   Before 31 Dec 2025

Lead officer:  Sarah Hassenpflug

Notice of proposed decision first published: 09/05/2022

Anticipated restriction: Open  -

41.

Utilities Procurement 2024 - 2028

Decision maker:  Cabinet, Head of Corporate Strategy

Decision due:   Before 31 Dec 2024

Lead officer:  Rose Dickinson

Notice of proposed decision first published: 01/09/2023

Anticipated restriction: Open  -

42.

Delivery of Electric Vehicle Infrastructure for Oxford

Decision maker:  Cabinet, Head of Corporate Strategy

Decision due:   Before 31 Dec 2025

Lead officer:  Tina Mould

Notice of proposed decision first published: 03/07/2023

Anticipated restriction: Open  -

Key Decisions delegated to the Head of Community Services

43.

Ice Rink Car Parking Provision

Decision maker:  Cabinet, Head of Community Services

Decision due:   Before 31 Dec 2026

Lead officer:  Steve Weitzel

Notice of proposed decision first published: 28/04/2023

Anticipated restriction: Open  -

Key Decisions delegated to the Head of Corporate Property

44.

Bus shelter infrastructure and advertising concession contract

Decision maker:  Cabinet, Head of Corporate Property

Decision due:   Before 31 Dec 2024

Lead officer:  Elaine Swapp

Notice of proposed decision first published: 01/06/2023

Anticipated restriction: Open  -

45.

Contract for Rebuild Cost Assessments

Decision maker:  Council, Cabinet, Head of Corporate Property

Decision due:   Before 31 Dec 2025

Lead officer:  Ted Bowler

Notice of proposed decision first published: 01/05/2024

Anticipated restriction: Open  -

46.

Regeneration of 38-40 George Street

Decision maker:  Cabinet, Head of Corporate Property

Decision due:   Before 31 Dec 2025

Lead officer:  Carri Unwin

Notice of proposed decision first published: 02/01/2024

Anticipated restriction: Part exempt  -

Key Decisions delegated to the Head of Housing Services

47.

Resettlement Commitments for New Refugee Families

Decision maker:  Cabinet, Head of Housing Services

Decision due:   Before 31 Dec 2025

Lead officer:  Alan Chandler

Notice of proposed decision first published: 28/04/2023

Anticipated restriction: Open  -

48.

2024/25 Capital Housing Property Budget Delegations

Decision maker:  Cabinet, Head of Housing Services

Decision due:   Before 31 Dec 2025

Lead officer:  Malcolm Peek

Notice of proposed decision first published: 01/03/2024

Anticipated restriction: Open  -

49.

Asbestos Surveying and Air Monitoring Contract

Decision maker:  Cabinet, Head of Housing Services

Decision due:   Before 30 Jun 2025

Lead officer:  Mark Gibbons

Notice of proposed decision first published: 01/07/2024

Anticipated restriction: Open  -

Key Decisions delegated to the Head of Regeneration and Economy

50.

Housing Infrastructure Funding Update

Decision maker:  Cabinet, Head of Regeneration and Economy

Decision due:   Before 31 Dec 2025

Lead officer:  Jenny Barker

Notice of proposed decision first published: 01/08/2023

Anticipated restriction: Part exempt  -

REPORTS TO CABINET AND COUNCIL

Shareholder and Joint Venture Group - 6 November 2024

51.

OX Place - OCH(I)L Recovery Plan

Decision maker:  Shareholder and Joint Venture Group

Decision due:   6 Nov 2024

Lead officer:  Helen Horne

Notice of proposed decision first published: 06/09/2024

Anticipated restriction: Part exempt  -

Cabinet - 13 November 2024

Reports from Cabinet:

·       Acquisition of Social Rent properties at Barton Park into the Council’s Housing Revenue Account

52.

Corporate Debt Policy

Decision maker:  Cabinet

Decision due:   13 Nov 2024

Lead officer:  Phil McGaskill

Notice of proposed decision first published: 06/08/2024

Anticipated restriction: Open  -

53.

Furnished Tenancy Scheme

Decision maker:  Cabinet

Decision due:   13 Nov 2024

Lead officer:  Kieran Edmunds

Notice of proposed decision first published: 02/09/2024

Anticipated restriction: Open  -

54.

Local Authority Housing Fund - Round 3

Decision maker:  Council, Cabinet

Decision due:   13 Nov 2024

Lead officer:  Stephen Cohen

Notice of proposed decision first published: 02/09/2024

Anticipated restriction: Open  -

Council - 25 November 2024

Reports from Cabinet:

·       Local Authority Housing Fund Round 3

55.

Updates to Constitution

Decision maker:  Council

Decision due:   25 Nov 2024

Lead officer:  Jonathan Malton

Notice of proposed decision first published: 02/01/2024

Anticipated restriction: Open  -

Cabinet - 11 December 2024

56.

Thriving Communities Strategy Update

Decision maker:  Cabinet

Decision due:   11 Dec 2024

Lead officer:  Paula Redway

Notice of proposed decision first published: 02/10/2023

Anticipated restriction: Open  -

57.

Grant Allocations to Community & Voluntary Organisations 2025/26

Decision maker:  Cabinet

Decision due:   5 Feb 2025

Lead officer:  Paula Redway

Notice of proposed decision first published: 01/08/2024

Anticipated restriction: Open  -

58.

Housing Revenue Account Business Plan

Decision maker:  Cabinet

Decision due:   11 Dec 2024

Lead officer:  Peter Matthew, Nerys Parry

Notice of proposed decision first published: 01/10/2024

Anticipated restriction: Open  -

59.

Asset Strategy and 5 Year Investment Programme

Decision maker:  Cabinet

Decision due:   11 Dec 2024

Lead officer:  Peter Matthew, Nerys Parry

Notice of proposed decision first published: 01/10/2024

Anticipated restriction: Open  -

60.

Tenancy Engagement and Management

Decision maker:  Cabinet

Decision due:   11 Dec 2024

Lead officer:  Peter Matthew, Nerys Parry

Notice of proposed decision first published: 01/10/2024

Anticipated restriction: Open  -

61.

Authority Monitoring Report and Infrastructure Funding Statement 2023/24

Decision maker:  Cabinet

Decision due:   11 Dec 2024

Lead officer:  Sarah Harrison

Notice of proposed decision first published: 02/09/2024

Anticipated restriction: Open  -

62.

Review of the Council Tax Discretionary Reduction Policy

Decision maker:  Cabinet

Decision due:   5 Feb 2025

Lead officer:  Laura Bessell

Notice of proposed decision first published: 02/09/2024

Anticipated restriction: Open  -

63.

Review of the Discretionary Hardship Relief Policy

Decision maker:  Cabinet

Decision due:   5 Feb 2025

Lead officer:  Laura Bessell

Notice of proposed decision first published: 02/09/2024

Anticipated restriction: Open  -

64.

Medium Term Financial Strategy 2026/27 and 2028/29 and 2025/26 Budget for Consultation

Decision maker:  Cabinet

Decision due:   11 Dec 2024

Lead officer:  Nigel Kennedy

Notice of proposed decision first published: 02/09/2024

Anticipated restriction: Open  -

65.

Integrated Performance Report Q2 2024/25

Decision maker:  Cabinet

Decision due:   11 Dec 2024

Lead officer:  Nigel Kennedy, Head of Business Improvement

Notice of proposed decision first published: 02/09/2024

Anticipated restriction: Open  -

66.

Treasury Management Mid Year Review - April to September 2024

Decision maker:  Cabinet

Decision due:   11 Dec 2024

Lead officer:  Bill Lewis

Notice of proposed decision first published: 02/09/2024

Anticipated restriction: Open  -

67.

Controlled Parking Zones and CIL Spend New!

Decision maker:  Cabinet

Decision due:   11 Dec 2024

Lead officer:  Rachel Nixon

Notice of proposed decision first published: 01/11/2024

Anticipated restriction: Open  -

68.

Blackbird Leys Development Project - Compulsory Purchase Order

Decision maker:  Cabinet

Decision due:   11 Dec 2024

Lead officer:  Bruce McRobie

Notice of proposed decision first published: 01/07/2024

Anticipated restriction: Open  -

69.

Housing Management System - QL Extension New!

Decision maker:  Cabinet Member for Citizen Focused Services and Council Companies

Notice of proposed decision first published: 28/10/2024

70.

Disposal of City Council Land New!

Decision maker:  Cabinet

Decision due:   11 Dec 2024

Lead officer:  Jenny Barker

Notice of proposed decision first published: 01/11/2024

Cabinet - 22 January 2025

71.

Housing Revenue Account (HRA) Rent Setting Report 2025/26 New!

Decision maker:  Cabinet, Council

Decision due:   27 Jan 2025

Lead officer:  Jason Jones

Notice of proposed decision first published: 01/11/2024

72.

Council Tax Reduction Scheme for 2025-26

Decision maker:  Cabinet

Decision due:   5 Feb 2025

Lead officer:  Laura Bessell

Notice of proposed decision first published: 30/05/2024

Anticipated restriction: Open  -

73.

Equalities Update

Decision maker:  Cabinet

Decision due:   22 Jan 2025

Lead officer:  Gail Malkin

Notice of proposed decision first published: 02/09/2024

Anticipated restriction: Open  -

74.

Council of Sanctuary Framework

Decision maker:  Cabinet

Decision due:   22 Jan 2025

Lead officer:  Stephen Cohen

Notice of proposed decision first published: 01/03/2024

Anticipated restriction: Open  -

75.

Lease of Chester House, 21 - 27 George Street

Decision maker:  Cabinet

Decision due:   12 Mar 2025

Lead officer:  Bill Wilberforce

Notice of proposed decision first published: 01/07/2024

Anticipated restriction: Open  -

76.

Lease of Old Boys' School George Street

Decision maker:  Cabinet

Decision due:   22 Jan 2025

Originally due:   13 Nov 2024

Lead officer:  Bill Wilberforce

Notice of proposed decision first published: 01/07/2024

Anticipated restriction: Open  -

77.

Headington Neighbourhood Forum Redesignation

Decision maker:  Cabinet

Decision due:   22 Jan 2025

Lead officer:  Arome Agamah

Notice of proposed decision first published: 02/09/2024

Anticipated restriction: Open  -

78.

Update to Housing Assistance and Disabled Adaptations Policy New!

Decision maker:  Cabinet

Decision due:   5 Feb 2025

Lead officer:  Becky Walker

Notice of proposed decision first published: 01/11/2024

Anticipated restriction: Open  -

Council - 27 January 2025

79.

Council and Committee meetings programme for May 2025 to May 2027

Decision maker:  Council

Decision due:   27 Jan 2025

Lead officer:  Jonathan Malton

Notice of proposed decision first published: 01/08/2024

Anticipated restriction: Open  -

80.

Housing Revenue Account (HRA) Rent Setting Report 2025/26 New!

Decision maker:  Council

Decision due:   22 Jan 2025

Notice of proposed decision first published: 01/11/2024