The Council's current HR and Payroll system was originally procured in 2018 under a 5-year contract, with the option to extend for up to 5 additional years. The second 2-year extension is due to end in March 2027. To ensure continuity of service and take advantage of modern, more efficient technologies, it is proposed that the procurement of a new system should begin ahead of this date. This approach would avoid the need to rely on the final 1-year extension and allows sufficient time for a smooth and well-managed transition to a new system.