Agenda, decisions and draft minutes
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Contact: Dr Brenda McCollum, Committee and Member Services Officer email: democraticservices@oxford.gov.uk tel: 01865 252784
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Apologies for absence Minutes: Councillor Railton sent apologies. |
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Declarations of interest Minutes: None. |
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Minutes from the previous meeting (part exempt) Recommendation: That the Shareholder and Joint Venture Group agree the minutes of the meeting held on the 04th of December 2025 as a true and accurate record. Additional documents:
Minutes: The Shareholder and Joint Venture Group agreed the minutes of the meeting held on the 4th of December 2025 as a true and accurate record.
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SJVG Confidentiality and private session If the SJVG wishes to exclude the press and the public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for the SJVG to pass a resolution in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972. The SJVG may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information. Minutes: The Shareholder and Joint Venture Group passed a resolution in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 to exclude the press and members of the public on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972. |
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Report from the Scrutiny Committee The Group is asked to consider any comments or recommendations submitted by the Finance and Performance Working Group (of the Scrutiny Committee) in relation to the substantive items on the agenda or in respect of other issues the Working Group considers appropriate to raise. Minutes: The Committee and Member Services Manager provided a summary of the report.
The SJVG noted the report.
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Commentary on Reports Relating to ODSL and ODSTL The Director of Law, Governance, and Strategy and the Group Finance Director submitted commentaries on reports relating to ODS.
The commentary from the Group Finance Director will be circulated as a supplement following the publication of the agenda.
Minutes: The Director of Law, Governance, and Strategy and the Group Finance Director had submitted commentaries on report relating to ODS.
The SJVG discussed the report in private session.
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Shareholder report 220426 UPDATED Report of: ODS Group Board Purpose of report: To give an update as to 2025/26 service provision and trading.
Recommendation(s): That the Shareholder and Joint Venture Group resolves: 1. To note the period 10 trading position and service updates for both businesses 2. To note ODS Group expect to be able to recommend a dividend in 2026 in-line with OCC MTFP expectations of £2.4m, subject to audit 3. To note the recent ODS Governance & Audit Committee activities and risk management update. 4. To note the formalisation of the ODS Executive Team. Decision: The Shareholder and Joint Venture Group resolved as shareholder to:
Minutes: Items 7, 8, 9, 10 and 11 were considered together.
The SJVG discussed the report in private session.
The Shareholder and Joint Venture Group resolved as shareholder to:
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ODSL Business Plan for the period 2026/27 Report of: ODS Group Board Purpose of report: To approve the ODSL Business Plan for the period 2026/27.
Recommendation(s): That the Shareholder and Joint Venture Group resolves: 1. To approve the One Year ODSL Business Plan for the period 2026 to 2027 Decision: The Shareholder and Joint Venture Group resolved as shareholder to:
Minutes: The SJVG discussed the report in private session.
The Shareholder and Joint Venture Group resolved as shareholder to:
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ODSTL Business Plan 2026 2030 Report of: ODS Group Board Purpose of report: To approve the ODSTL Business Plan for the period 2026/27 to 2029/30.
Recommendation(s): That the Shareholder and Joint Venture Group resolves: 1. To approve the ODSTL Business Plan for the period 2026 to 2030 2. To note the Board is mindful of the potential complexity in governance created by LGR over the timeframes of the business plans and will ensure matters requiring SJVG approval are presented in a timely fashion Decision: The Shareholder and Joint Venture Group resolved as shareholder to:
Minutes: The SJVG discussed the report in private session.
The Shareholder and Joint Venture Group resolved as shareholder to:
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ODS Remuneration Policy Report of: ODS Group Board Purpose of report: To approve the ODS Remuneration Policy
Recommendation(s): That the Shareholder and Joint Venture Group resolves: 1. To approve the ODS Remuneration Policy. Decision: The Shareholder and Joint Venture Group resolved as shareholder to:
Minutes: The SJVG discussed the report in private session.
The Shareholder and Joint Venture Group resolved as shareholder to:
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ODS Expenses & Overtime Policy Report of: ODS Group Board Purpose of report: To approve the ODS Expenses & Overtime Policy
Recommendation(s): That the Shareholder and Joint Venture Group resolves: 1. To approve the ODS Expenses & Overtime Policy Decision: The Shareholder and Joint Venture Group resolved as shareholder to:
Minutes: The SJVG discussed the report in private session.
The Shareholder and Joint Venture Group resolved as shareholder to:
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