Agenda

Agenda

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Items
Note No. Item

1.

Apologies for Absence

2.

Declarations of Interest

15 mins

3.

Addresses and Questions by Members of the Public

4.

Councillor Addresses on any item for decision on the Board's agenda

10 mins

5.

Councillor Addresses on Neighbourhood Issues

6.

Items raised by Board Members

7.

Scrutiny Committee Reports

Scrutiny Committee meets on 12 January. Any recommendations to Cabinet from that meeting will be published as a supplement.

 

8.

Regear of the second floor lease at 20-24 Queen Street (Ramsay House) pdf icon PDF 213 KB

The Executive Director Development has submitted a report to approve a change in the current lease arrangements to provide an improved income stream to the Council and to facilitate investment in the asset to improve and diversify the city centre offer.

Recommendations:That Cabinet resolves to:

1.    Approve the outline terms in relation to the changes to the lease arrangements, as set out in Exempt Appendix 3 - not for publication; and

2.    Delegate authority to the Executive Director – Development, in consultation with the Cabinet Member for Finance & Property, the Head of Finance and the Head of Law & Governance, to approve the changes to the lease.

Additional documents:

9.

1-3 George Street refurbishment pdf icon PDF 196 KB

The Executive Director (Development) has submitted a report to seek approval to fund and enter into contract for the building refurbishment of 1-3 George Street, to provide affordable managed workspace in the heart of the city centre.

Recommendations:That Cabinet resolves to:

1.    Delegate authority to the Executive Director Development, in consultation with the Council’s Section 151 Officer and the Head of Law and Governance to agree and enter into a building contract for the refurbishment works and associated professional services, following the conclusion of a current procurement exercise;

2.    Delegate authority to the Executive Director Development, in consultation with the Council’s Section 151 Officer and the Head of Law and Governance to and to enter into agreement with an operator to manage the building and provide business support services, following the conclusion of a current procurement exercise; and

3.    Recommend to Council to approve a capital budget of £1.921m to deliver the project with the enhanced sustainability option and including the use of up to £800K of funds awarded to the Council from OxLEP’s Local Growth Fund. This will be split £454K in 20/21, £1.361m in 21/22 and £106K in 22/23. This is an increase to the proposed capital allocation in 21/22 consultation budget and the rationale for this increased investment is set out in the confidential Appendix 1.

 

 

Additional documents:

10.

Air Quality Action Plan pdf icon PDF 174 KB

The Transition Directorhas submitted a report to approve adoption of Oxford’s Air Quality Action Plan (2021-2025, as amended) following public consultation.

Recommendation:That Cabinet resolves to:

1.    Approve adoption of Oxford’s Air Quality Action Plan (2021-2025, as amended) following public consultation.

Additional documents:

11.

Housing Infrastructure Funding for Osney Mead Innovation Quarter pdf icon PDF 142 KB

The Executive Director Development has submitted a report to provide an update on the use of the Housing Infrastructure Funding (HIF) that has been secured for Osney Mead (OMHIF).The report seeks approval to agree changes to the milestones for the delivery of the infrastructure in the funding agreement with Homes England and agreements needed to facilitate the drawdown and implementation of the funding.

Recommendations:That Cabinet resolves to:

1.    Agree the proposed changes to the HIF agreement with Homes England to facilitate the securing of the HIF funding, the delivery of the infrastructure and the recouping of funding;

2.    Delegate authority to the Executive Director for Development, in consultation with the Cabinet Member for Planning and Housing Delivery, and the Head of Law and Governance, to agree the final amendments to the contract, in line with the proposed changes, and any other changes that are considered necessary to facilitate effective delivery of the funding agreement with Homes England;

3.    Delegate authority to the Executive Director for Development in consultation with the Cabinet Member for Planning and Housing Delivery, and the Head of Law and Governance, to enter into a legal agreement with the Environment Agency to enable HIF funding for the Oxford Flood Alleviation Scheme to be transferred to the Environment Agency, in accordance with the terms of the Homes England Agreement;

4.    Delegate authority to the Executive Director for Development, in consultation with the Cabinet Member for Planning and Housing Delivery, and the Head of Law and Governance, to enter into a legal agreement with the University of Oxford, if necessary, regarding the delivery of the residential development identified in the HIF agreement;

5.    Undertake the works necessary to implement the HIF funding agreement including the drawdown of funding, monitoring and reporting, minor variations agreed with Homes England;and

6.    Delegate authority to the Executive Director for Development, in consultation with the Cabinet Member for Planning and Housing Delivery and the Head of Law and Governance, to enter into contracts, following agreement of the Development Board and an appropriate procurement process, for the walking and cycling infrastructure works covered by the HIF Agreement with Homes England.

 

Additional documents:

12.

Statement of Community Involvement (SCI) pdf icon PDF 259 KB

The Head of Planning Services has submitted a report seeking Cabinet’s agreement to publication of the draft updated Statement of Community Involvement (SCI) for public consultation. 

Recommendation:That Cabinet resolves to:

1.    Agree to publish the draft updated Statement of Community Involvement (SCI) for public consultation.

Additional documents:

13.

Meanwhile in Oxfordshire (Additional recommendation) pdf icon PDF 211 KB

The Executive Director (Development) has submitted a report to add an  additional recommendation to the report agreed at Cabinet on 9 December 2020. A further recommendation is required to seek approval to include the £1.875m funding across the 2020/21 and 2021/22 Council budget. All other aspects of the project remain unchanged, please refer to the Cabinet Report of 9 December 2020 for full details.

Recommendation:That Cabinet resolves (in addition to the three recommendations agreed in December Cabinet) to :

1.    Recommend to Council the establishing of a budget £1.875m (capital) within the Council’s capital programme, profiled across 2020-21 and 2021-22, subject to contracting with OxLEP.

 

 

Additional documents:

14.

Minutes pdf icon PDF 615 KB

Recommendation: That Cabinet resolves to approve the minutes of the meeting held on 09 December 2020 as a true and accurate record.

15.

Decisions taken under Part 9.3 (b) of the Constitution pdf icon PDF 292 KB

The Head of Paid Service (Chief Executive) has submitted a report asking Cabinet to note the decisions taken by the Head of Paid Service (Chief Executive) using the urgency powers delegated in Part 9.3(b) of the Constitution.

Recommendation:That Cabinet resolves to:

1.    Note the decisions taken as set out in the report.

16.

Dates of Future Meetings

Meetings are scheduled for the following dates:

  • 10 February
  • 10 March
  • 14 April

 

All meetings start at 6pm unless otherwise stated

 

17.

Matters Exempt from Publication

If Cabinet wishes to exclude the press and the public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for Cabinet to pass a resolution in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972.

 

Cabinet may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

 

Part Two – matters exempt from publication

 

18.

Regear of the second floor lease at 20-24 Queen Street (Ramsay House) - Appendix 3 & 4

19.

1-3 George Street refurbishment - Appendix 1

20.

Decisions taken under Part 9.3 (b) of the Constitution Appendix 1

21.

Confidential minutes of previous meeting