Recommendation: That the Shareholder and Joint Venture Group agree the minutes of the meetings held on the 6^th of November 2025 and on the 1^st of December 2025 as true and accurate records.

Report of: Director of Law, Governance and Strategy (Monitoring Officer)

Purpose of Report: To seek approval for changes in the Council’s appointments to the Boards of its Joint Ventures.

Recommendation(s): That the Shareholder and Joint Venture Group resolves as shareholder to:

1.    Appoint Clive Tritton as a Council’s Directors on the OCHL, OCH(D)L and OCH(I)L (“Housing Group” or “OX Place”) Boards, replacing Nerys Parry;

2.    Appoint Carolyn Ploszynski as a Council appointed Directors on the Oxford West End Development LLP (“OxWED LLP”), replacing Clive Tritton;

3.    Note the Advisors to Shareholders for matters relating to the business of companies as:

Housing Group – Tom Bridgman & Jane Winfield

Barton Oxford LLP – Jane Winfield

OxWED LLP – Tom Bridgman

All – Alistair Rush & Emma Jackman

The Shareholder and Joint Venture Group resolved as shareholder to:

1. Appoint Clive Tritton as a Council’s Directors on the OCHL, OCH(D)L and OCH(I)L (“Housing Group” or “OX Place”) Boards, replacing Nerys Parry;
2. Appoint Carolyn Ploszynski as a Council appointed Directors on the Oxford West End Development LLP (“OxWED LLP”), replacing Clive Tritton;
3. Note the Advisors to Shareholders for matters relating to the business of companies as:

Housing Group – Tom Bridgman & Jane Winfield

Barton Oxford LLP – Jane Winfield

OxWED LLP – Tom Bridgman

All – Alistair Rush & Emma Jackman

Report of: Director of Law, Governance and Strategy (Monitoring Officer)

Purpose of the Report: To approve of the appointment of a new non-executive director of Oxford City Housing Limited

Recommendation(s): That the Shareholder and Joint Venture Group resolves as shareholder to:

1.    Appoint Mary Parsons as a Non-Executive Director of the OCHL, OCH(D)L and OCH(I)L (“Housing Group” or “OX Place”) Boards with effect from 6 April 2026 for a three-year term.

2.    Authorise the Managing Director of the Company to issue the appointment letter.

The Shareholder and Joint Venture Group resolved as shareholder to:

1. Appoint Mary Parsons as a Non-Executive Director of the OCHL, OCH(D)L and OCH(I)L (“Housing Group” or “OX Place”) Boards with effect from 6 April 2026 for a three-year term.
2. Authorise the Managing Director of the Company to issue the appointment letter.

If the SJVG wishes to exclude the press and the public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for the SJVG to pass a resolution in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972.

The SJVG may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

The Group is asked to consider any comments or recommendations submitted by the Finance and Performance Working Group (of the Scrutiny Committee) in relation to the substantive items on the agenda or in respect of other issues the Working Group considers appropriate to raise.

The Director of Law, Governance, and Strategy and the Group Finance Director submitted commentaries on reports relating to OX Place.

Report of: Kerry Kyriacou - OX Place Chair Outgoing Chairs Report 

Purpose of the report: To update the Shareholder on the day-to-day actions and progress since the previous OX Place Shareholder Joint Venture meeting.

Recommendation: To note the updates in the report. 

Report of: Tim Bacon, OX Place Interim Head of Development 

Purpose of report: The report provides an update on development related activities on a scheme-by-scheme basis. An outline of the key risks and issues affecting the programme is also provided. 

Recommendation: Note the contents of the report and provide any feedback.  

Report of: Interim Strategic Finance Manager (OX Place)

Purpose of Report: Requests approval of the OX Place Financial Business Plan by the Shareholder.

Recommendation: To approve the adoption of the OX Place Business Plan Autumn 2025 in its current form. 

The Shareholder and Joint Venture Group resolved as shareholder to:

1.           Approve the adoption of the OX Place Business Plan Autumn 2025 in its current form. 

Report of: Strategic Finance Manager

Purpose of the report: This report is to provide the December (Period 9) monitoring report for 2025/26, for which this is the final stage of review. 

Recommendation: Note the contents of this report and the monitoring pack at Appendix 1 and provide any feedback or observations to be followed up.