Agenda and draft minutes

Agenda and draft minutes

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Note: This meeting is held in person and is NOT streamed live 

Items
No. Item

56.

Declarations of Interest

Minutes:

None.

57.

Addresses and Questions by Members of the Public

Minutes:

None.

58.

Councillor Addresses on any item for decision on the Cabinet agenda

Minutes:

None.

59.

Councillor Addresses on Neighbourhood Issues

Minutes:

None.

60.

Items raised by Cabinet Members

Minutes:

None.

61.

Scrutiny reports pdf icon PDF 242 KB

Scrutiny Committee meets on 02 November. Any reports to Cabinet from that meeting will be published as a supplement.

Additional documents:

Minutes:

The Scrutiny Officer gave apologies on behalf of Cllr Wade (as Chair of Scrutiny Committee) and Cllr Linda Smith (as Chair of the Housing & Homelessness Panel). Speaking on their behalf he made the following observations.

The Scrutiny Committee was getting into its stride and growing accustomed to its role. The most recent meetings had provided rigorous but supportive scrutiny of the matters before it.

Anti-Social Behaviour

The Committee recognised that the proposed policy and procedure played a significant, positive and humane role for all residents who had involvement with ASB whether as victims or perpetrators. Its recommendations sought to make a number of detailed amendments to the policy and procedure including suggestions to address possible areas of difficulty or challenge such as invasive evidence gathering; the negative consequences of eviction; and the particular challenges faced by those with complex mental health issues.

Councillor Louise Upton, Cabinet Member for a Safer, Healthier Oxford, said the Scrutiny Committee’s involvement had been very helpful as had its recognition of the balance which the Policy and Procedure sought to achieve between dealing with the issue and the needs of all those involved. She had been pleased to support all of the Committee’s recommendations.

East Oxford Community Centre

Sustainability was a central theme of the scheme and the Committee was keen that the effectiveness of the methods and initiatives used to secure it should be measured and so inform future projects. The Committee was also keen that all reasonable efforts should be made to recycle materials resulting from demolition on the site, with particular reference to wood and steel. The Committee recognised that a little time would be needed before governance arrangements for the new centre could be confirmed but it was also important that this should not drift and had recommended that the new arrangements should be in place no later than three years after the opening.

Cllr Shaista Aziz, Cabinet Member for Inclusive Communities was pleased to accept the majority of recommendations in full while maintaining some reservations in relation to the one on recycling which might be financially disadvantageous.

Discretionary Housing Payment Policy

The  Housing & Homelessness Panel was unequivocal in its support for the DHPP, even if it requires additional funding from the Council and of the mitigations to minimise the consequences for the Council’s budget. The one recommendation related to the desirability of a line within the HRA section of the budget for DHP expenditure beyond the level of the government grant and it had since been confirmed that there was such a line.

 

 

 

EV Strategy

The Committee’s recommendations in relation to the  EV Strategy and the Cabinet response to it was now before Cabinet for the final time.

In relation to the final recommendation, it was noted that on questions of ethics in procurement, the moment to consider those questions will be when the Council reviews its procurement strategy, which was due to happen before too long, and upon which work will commence soon.

 

 

 

62.

East Oxford Community Centre and Housing Development pdf icon PDF 476 KB

The Executive Director Communities and People has submitted a report which seeks project approval and delegation to award the construction contract for the refurbishment of  the East Oxford Community Centre building and extension of  it with a new and highly efficient building. The project will include the provision of 26 housing units situated across two sites.

Cabinet is recommended to:

1.    Grant Project Approval in line with the planning approvals of December 2020, to refurbish the existing East Oxford Community Centre building and extend it with a new and highly efficient building and 26housing units that will be situated across Princes Street and Collins Street and to demolish the four existing buildings that are no longer fit for purpose to enable this;

2.    Grant approval to dispose of the land at Catherine Street for the purpose of an external housing development which will contribute to the business case for the community centre;

3.    Delegate agreement to the sale of the Catherine Street site to the Executive Director for Development in consultation with the Cabinet Member for Finance and Asset Management as long as the sale price (reflecting any conditions) fulfils the requirements of s123 of the Local Government Act 1972;  

4.    Recommend to Council the appropriation of the land being developed for housing at Princes Street and at Collins Street from the General Fund into the Housing Revenue Account at the equivalent loan debt value of £1.491m;

5.    Delegate to the Executive Director Development in consultation with Executive Director Communities and People, the S151 officer, Head of Law and Governance, Cabinet Members for Finance and Asset Management and Inclusive Communities the authority to award and enter into the construction contract for the Community Centre refurbishment and new build to Oxford Direct Services Ltd subject to the full tender submission being within the agreed budget and an independent quantity surveyor demonstrating that this is value for money and ensuring unlawful subsidy is avoided;

6.    Delegate to the Executive Director Development in consultation with the Executive Director Communities and People, the S151 officer, Head of Law and Governance, Cabinet Members for Finance and Asset Management, Affordable Housing, Housing Security and Homelessness the authority to award and enter into the construction contract for the new build Housing scheme subject to the full tender submission being within the agreed budget and a legally compliant procurement process being followed;

7.    Delegate to the Executive Director Development in consultation with the S151 officer, Head of Law and Governance, Head of Corporate Property, Cabinet Members for Finance and Asset Management and Inclusive Communities, the authority to agree new terms for the community group leases which may include a letting at below market value in exchange for social value; and

8.    Note the intention to work with community groups within the locality to explore the feasibility and viability of future management arrangements for the Community centre. With the intention that any potential change of operation be implemented a minimum of a full year after the  ...  view the full agenda text for item 62.

Additional documents:

Minutes:

The Executive Director Communities and People had submitted a report seeking project approval and delegation to award the construction contract for the refurbishment of  the East Oxford Community Centre building and extension of  it with a new and highly efficient building. The project will include the provision of 26 housing units situated across two sites.

Cllr Shaista Aziz, Cabinet Member for Inclusive Communities, was pleased to introduce the report which brought forward proposals for this exciting development at the centre of multicultural Oxford and which aligned with the Council’s environmental strategy. It was hoped that the new centre would become home, not just to those community groups which have used it before but to new ones  too.  Central to the scheme was the welcome provision of 12 social rented homes  and 14 shared ownership homes.

Douglas Kerrigan, Development Team Leader PMO, said an important element of the scheme had been the work invested in seeking to secure a sustainable building. 

The hoped for engagement of Oxford Direct Services Limited (ODSL) in elements of the scheme would have the added benefits of a return to the Council as well as giving ODSL a useful opportunity to develop its expertise in this area.

While the scheme had taken several years to reach this point the Chair said this had not been for want of trying and was in no small part due to the welcome and extensive engagement local communities  and groups.

Cabinet resolved to:

1.    Grant Project Approval in line with the planning approvals of December 2020, to refurbish the existing East Oxford Community Centre building and extend it with a new and highly efficient building and 26housing units that will be situated across Princes Street and Collins Street and to demolish the four existing buildings that are no longer fit for purpose to enable this;

2.    Grant approval to dispose of the land at Catherine Street for the purpose of an external housing development which will contribute to the business case for the community centre;

3.    Delegate agreement to the sale of the Catherine Street site to the Executive Director for Development in consultation with the Cabinet Member for Finance and Asset Management as long as the sale price (reflecting any conditions) fulfils the requirements of s123 of the Local Government Act 1972;  

4.    Recommend to Council the appropriation of the land being developed for housing at Princes Street and at Collins Street from the General Fund into the Housing Revenue Account at the equivalent loan debt value of £1.491m;

5.    Delegate to the Executive Director Development in consultation with Executive Director Communities and People, the S151 officer, Head of Law and Governance, Cabinet Members for Finance and Asset Management and Inclusive Communities the authority to award and enter into the construction contract for the Community Centre refurbishment and new build to Oxford Direct Services Ltd subject to the full tender submission being within the agreed budget and an independent quantity surveyor demonstrating that this is value for  ...  view the full minutes text for item 62.

63.

Redevelopment of Standingford House Enterprise Centre and site at Cave Street to provide managed workspace pdf icon PDF 276 KB

The Executive Director (Development) has submitted a report to seek approval to fund and enter into a construction contract for the redevelopment of Standingford House and site at Cave Street, to provide affordable managed workspace.

Cabinet is recommended to:

1.    Approve the demolition and redevelopment of Standingford House Cave Street with a commercial development providing the best option for the Council in terms of financial viability, policy objectives, increased workspace and rental area and improved sustainability;

2.    Delegate authority to the Executive Director Development, in consultation with the Head of Financial Services; the Head of Law and Governance; the Leader and Cabinet Member for Inclusive Growth, Economic Recovery and Partnerships; and the Cabinet Member for Finance and Asset Management, to agree and enter into a building contract and associated professional services for the redevelopment following the conclusion of a procurement exercise;

3.    Delegate authority to the Executive Director Development, in consultation with the Head of Financial Services; the Head of Law and Governance; the Leader and Cabinet Member for Inclusive Growth, Economic Recovery and Partnerships; and the Cabinet Member for Finance and Asset Management, to enter into agreement with an operator to manage the building and provide business support services, following a lawfully compliant procurement process;

4.    Instruct the Executive Director Development, in consultation with the Council’s Section 151 Officer and the Head of Law and Governance to serve notice on extant tenancies; and

5.    Recommend to Council to approve a capital budget of £9.70m to deliver the project and including the use of £1.13m of funds awarded to the Council from OxLEP’s Local Growth Fund. This is an increase to the proposed capital allocation in 21/22 consultation budget and the rationale for this increased investment is set out in the confidential Appendix 1 – Not for Publication.

 

Additional documents:

Minutes:

The Executive Director (Development) had submitted a report to seek approval to fund and enter into a construction contract for the redevelopment of Standingford House and site at Cave Street, to provide affordable managed workspace.

The Chair was pleased to introduce the report which set out proposals for an exciting development at an important site. The building was in poor condition generally, in urgent need of repair and maintenance and, in its present state, did not comply with certain minimum standards for commercial premises. The proposals before Cabinet, which benefited from OxLEP funding, would see the provision of flexible and affordable workspaces, well suited to small start up enterprises for which there was a recognised need in the City. There had been (and would continue to be) close engagement with existing tenants with regard to  future and interim arrangements.

Andrew Humpherson, Regeneration Manager, said 4 shortlisted options had been subject to close examination of which the proposal before Cabinet (demolition and commercial site development with two separate buildings to encourage flexible working opportunities) was clearly preferred.

Cabinet members emphasised the importance of workspace for small and medium sized start up businesses generally, and within in the City in particular (to facilitate easy and sustainable access). It was noted that other Councils might simply have chosen to sell such a building and benefit from a short term capital receipt. This proposal however demonstrated the Council’s wish to invest in the future and opportunities for small businesses to flourish in the City.

It was agreed that the name of Standingford House should be retained or acknowledged in some way in the new building in recognition of its association with Betty Standingford, a previous Lord Mayor and her husband Bert, also a Councillor, who had championed the cause of small businesses.

Cabinet resolved to:

1.    Approve the demolition and redevelopment of Standingford House Cave Street with a commercial development providing the best option for the Council in terms of financial viability, policy objectives, increased workspace and rental area and improved sustainability;

2.    Delegate authority to the Executive Director Development, in consultation with the Head of Financial Services; the Head of Law and Governance; the Leader and Cabinet Member for Inclusive Growth, Economic Recovery and Partnerships; and the Cabinet Member for Finance and Asset Management, to agree and enter into a building contract and associated professional services for the redevelopment following the conclusion of a procurement exercise;

3.    Delegate authority to the Executive Director Development, in consultation with the Head of Financial Services; the Head of Law and Governance; the Leader and Cabinet Member for Inclusive Growth, Economic Recovery and Partnerships; and the Cabinet Member for Finance and Asset Management, to enter into agreement with an operator to manage the building and provide business support services, following a lawfully compliant procurement process;

4.    Instruct the Executive Director Development, in consultation with the Council’s Section 151 Officer and the Head of Law and Governance to serve notice on extant tenancies; and

5.  ...  view the full minutes text for item 63.

64.

Anti-social Behaviour Policy pdf icon PDF 144 KB

The Head of Regulatory Services and Community Safety has submitted a report to seek approval of the reviewed Anti-social Behaviour Policy 2022-25.

Cabinet is recommended to:

1.    Approve the Anti-social Behaviour Policy

Additional documents:

Minutes:

The Head of Regulatory Services and Community Safety had submitted a report to seek approval of the reviewed Anti-social Behaviour Policy 2022-25.

Councillor Louise Upton, Cabinet Member for a Safer, Healthier Oxford, introduced the report, observing that anti-social behaviour (ASB) could blight people’s lives and the City Council had a responsibility to deal with it. While this responsibility was shared with partners, the policy and procedure before Cabinet were the Council’s own.  The policy and procedure set out what the Council could do in response to concerns about ASB and, as importantly, what it could not. Central to the Council’s approach was recognition of the need to look at the source of ASB as well as addressing its consequences.  This often meant identifying and if possible addressing the needs of those demonstrating ASB.

Richard Adams, Community Safety Service Manager, said the key changes to this most recent review were to emphasise the primacy of safeguarding and to incorporate lessons learnt in relation to vexatious complaints.

The Chair noted how much this policy and procedure were valued by Councillors in their day to day constituency work and paid tribute to the work of the Community Safety Service Manager and his team.

Cabinet resolved to:

1.    Approve the Anti-social Behaviour Policy.

 

65.

Use of Retained Right to Buy Receipts to increase the provision of more affordable housing pdf icon PDF 552 KB

The Head of Housing Services has submitted a report which seeks project approval and delegations to enable the spending of Retained Right to Buy Receipts for the purpose of delivering more affordable housing, through new build or acquisition activity.

Cabinet is recommended to:

1.    Give project approval to the proposals to purchase and develop accommodation, as set out in this report, and within the allocated capital budgets, for the purpose of delivering more affordable housing in Oxford;

2.    Note that the proposals set out in this report, in relation to Retained Right to Buy Receipts have informed the budget setting process and that the implications for budgets are to be included within the 2022/23 consultation budget;

3.    Recommend to Council that a capital budget in the General Fund for £1,650,000 of expenditure, subsidised using £660,000 of Retained Right to Buy Receipts, is approved in 2021/22, to enable the acquisition and refurbishment of Roken House;

4.    Recommend to Council that a capital budget in the Housing Revenue Account for £2m expenditure, subsidised using £800,000 of Retained Right to Buy Receipts, is approved in 2021/22, to enable further property acquisition activity in the last two quarters of 2021/22;

5.    Delegate authority to the Executive Director for Communities and People, in consultation with the Cabinet Member for Affordable Housing, Housing Security and Housing the Homeless; the Head of Financial Services; and the Head of Law and Governance, to enter into agreement for the award of grant, contractual arrangement and/or spend, for the provision of additional affordable housing, using Retained Right to Buy Receipts, within this project approval; and

6.    Delegate authority to the Chief Executive, in consultation with the Cabinet Member for Finance and Asset Management; the Cabinet Member for Affordable Housing, Housing Security and Housing the Homeless; the Head of Financial Services; and the Head of Law and Governance, to approve any property purchase or development delivery over £500,000 for affordable housing, within this project approval.

Additional documents:

Minutes:

The Head of Housing Services had submitted a report which sought project approval and delegations to enable the spending of Retained Right to Buy Receipts for the purpose of delivering more affordable housing, through new build or acquisition activity.

In the absence of Cllr Blackings, Cabinet Member for Affordable Housing, Housing Security and Housing the Homeless, the report was introduced by Cllr Alex Hollingsworth, Cabinet Member for Planning and Housing Delivery.  The report sought to ensure that Retained Right to Buy Receipts   are spent for the purposes of delivering more affordable housing and before the deadline for doing so imposed by central Government.  The proposals included the prospective purchase of Roken House in Lake Street to provide supported temporary accommodation for complex/high need single clients.

Dave Scholes, Affordable Housing Supply Corporate Lead, was pleased to report that good progress was being made with ensuring that all Retained Right to Buy Receipts  were being spent within the time limits for them.

Cabinet resolved to:

1.    Give project approval to the proposals to purchase and develop accommodation, as set out in this report, and within the allocated capital budgets, for the purpose of delivering more affordable housing in Oxford;

2.    Note that the proposals set out in this report, in relation to Retained Right to Buy Receipts have informed the budget setting process and that the implications for budgets are to be included within the 2022/23 consultation budget;

3.    Recommend to Council that a capital budget in the General Fund for £1,650,000 of expenditure, subsidised using £660,000 of Retained Right to Buy Receipts, is approved in 2021/22, to enable the acquisition and refurbishment of Roken House;

4.    Recommend to Council that a capital budget in the Housing Revenue Account for £2m expenditure, subsidised using £800,000 of Retained Right to Buy Receipts, is approved in 2021/22, to enable further property acquisition activity in the last two quarters of 2021/22;

5.    Delegate authority to the Executive Director for Communities and People, in consultation with the Cabinet Member for Affordable Housing, Housing Security and Housing the Homeless; the Head of Financial Services; and the Head of Law and Governance, to enter into agreement for the award of grant, contractual arrangement and/or spend, for the provision of additional affordable housing, using Retained Right to Buy Receipts, within this project approval; and

6.    Delegate authority to the Chief Executive, in consultation with the Cabinet Member for Finance and Asset Management; the Cabinet Member for Affordable Housing, Housing Security and Housing the Homeless; the Head of Financial Services; and the Head of Law and Governance, to approve any property purchase or development delivery over £500,000 for affordable housing, within this project approval.

 

66.

Discretionary Housing Payment Policy pdf icon PDF 360 KB

The Head of Housing Services has submitted a report to seek approval to amend the current Discretionary Housing Payment Policy and to note the trends in expenditure detailed in the report.

Cabinet is recommended to:

1.    Approve the revised Discretionary Housing Payment Policy;

2.    Note the trends in expenditure detailed in the report; and

3.    Approve the use of the £223,729 described in paragraph 28 of the report as the first call against any forecast DHP overspend

 

Additional documents:

Minutes:

The Head of Housing Services had submitted a report seeking approval to amend the current Discretionary Housing Payment Policy and  noting the trends in expenditure detailed in the report.

Cllr Shaista Aziz, Cabinet Member for Inclusive Communities, introduced the report which made relatively minor changes to the policy. She noted that the Council’s approach of working closely with those in receipt of Discretionary Housing Payments to help them find sustainable means of improving their situation was both unique and welcome. Expenditure on the scheme exceeded the Government grant in 2020/21 for the second year in succession and mitigations were in place to address current and anticipated overspends.

James Pickering, Welfare Reform Manager, noted the importance of not relying on the Government grant given its great volatility in recent years.

The Council had written to the Secretary of State in April 2021 to express its concern about the consequences of the last reduction in grant. No reply had been received and it was agreed that this should be followed up.

Cabinet resolved to:

1.    Approve the revised Discretionary Housing Payment Policy;

2.    Note the trends in expenditure detailed in the report; and

3.    Approve the use of the £223,729 described in paragraph 28 of the report as the first call against any forecast DHP overspend

 

 

67.

Council Telephony Contracts Replacement pdf icon PDF 229 KB

The Head of Business Improvement has submitted a report  seeking approval to proceed with the procurement and subsequent contract award(s) for a five year replacement to the existing BT OnePhone telephony contracts (fixed line and mobile) at a cost of less than and no more than the existing contract value.

Cabinet is recommended to:

1.    Delegate authority to the Executive Director for Communities, in consultation with the Cabinet Member for Citizen Focused Services, the Head of Financial Services and Head of Law & Governance, to conduct the procurement and award of new Telephony contracts for five years (3+2) using the [Crown Commercial Services Network Services 2 framework (RM3808 Lot 10] (fixed line and mobile), and all other necessary or ancillary agreements with the successful bidder(s) in accordance with the strategy set out in the report; and 

2.    Recommend to Council the addition of £50k into the capital programme as per paragraph 2.

 

Additional documents:

Minutes:

The Head of Business Improvement had submitted a report  seeking approval to proceed with the procurement and subsequent contract award(s) for a five year replacement to the existing BT OnePhone telephony contracts (fixed line and mobile) at a cost of less than and no more than the existing contract value.

Cllr Mike Rowley, Cabinet Member for Customer Focused Services, introduced the report which sought to procure a new telephony contract via the Crown Commercial Services framework at value of no more than the current annual value of the same services.  While there was no guarantee, the new contract might save up to £100k per annum.

Cabinet resolved to:

1.    Delegate authority to the Executive Director for Communities, in consultation with the Cabinet Member for Citizen Focused Services, the Head of Financial Services and Head of Law & Governance, to conduct the procurement and award of new Telephony contracts for five years (3+2) using the [Crown Commercial Services Network Services 2 framework (RM3808 Lot 10] (fixed line and mobile), and all other necessary or ancillary agreements with the successful bidder(s) in accordance with the strategy set out in the report; and 

2.    Recommend to Council the addition of £50k into the capital programme as per paragraph 2.

 

 

68.

Restructure of OXWed JV pdf icon PDF 213 KB

The Head of Financial Services has submitted a reportwhich seeks agreement to restructure OxWED Ltd (currently a Joint Venture between the Council and Nuffield College) as a more efficient Limited Liability Partnership.  

Cabinet is recommended to:

1.    Agree the structure of the transaction in relation to the restructure of the Joint Venture between Oxford City Council and Nuffield College in the University of Oxford;

2.    Delegate authority to the Head of Financial Services, in consultation with the Head of Law and Governance and the Cabinet Member for Finance and Asset Management, to agree the final documentation, including whether the tax charge payment is made by way of capital payment or loan, and enter into the transaction to create the Limited Liability Partnership;

3.    Delegate authority to the Head of Financial Services, in consultation with the Head of Law and Governance and the Cabinet Member for Finance and Asset Management, to agree the Members agreement with the same core principals as the current OxWED shareholders agreement;

4.    Recommend to Council, for the sale of shares in OxWED for up to £360,000 along with the purchase of shares in the Limited Liability Partnership and allocate a budget of up to £360,000;

5.    Recommend to Council the novation of the existing loan agreements in the sum of £15.850 million from OxWED to the Limited Liability Partnership on the same terms; and

6.    Recommend to Council that capital budget of up to £700,000 is established for the tax charge resulting from this transaction.

Minutes:

The Head of Financial Services had submitted a reportwhich sought agreement to restructure OxWED Ltd (currently a Joint Venture between the Council and Nuffield College) as a Limited Liability Partnership. 

Cllr Ed Turner, Cabinet Member for Finance & Asset Management, introduced the report. There were good commercial reasons for the proposed establishment of Limited Liability Company by the Council and Nuffield College  as well as being a more tax efficient vehicle than the current Joint Venture  between the two. It was noted that the proposed option had not been available when OxWED was first established.

Cabinet resolved to:

1.    Agree the structure of the transaction in relation to the restructure of the Joint Venture between Oxford City Council and Nuffield College in the University of Oxford;

2.    Delegate authority to the Head of Financial Services, in consultation with the Head of Law and Governance and the Cabinet Member for Finance and Asset Management, to agree the final documentation, including whether the tax charge payment is made by way of capital payment or loan, and enter into the transaction to create the Limited Liability Partnership;

3.    Delegate authority to the Head of Financial Services, in consultation with the Head of Law and Governance and the Cabinet Member for Finance and Asset Management, to agree the Members agreement with the same core principals as the current OxWED shareholders agreement;

4.    Recommend to Council, for the sale of shares in OxWED for up to £360,000 along with the purchase of shares in the Limited Liability Partnership and allocate a budget of up to £360,000;

5.    Recommend to Council the novation of the existing loan agreements in the sum of £15.850 million from OxWED to the Limited Liability Partnership on the same terms; and

6.    Recommend to Council that capital budget of up to £700,000 is established for the tax charge resulting from this transaction.

 

69.

Loan to Low Carbon Hub in relation to Ray Valley Solar Farm pdf icon PDF 248 KB

The Head of Financial Services has submitted a report seek a Cabinet recommendation to full Council for the approval of the loan to Low Carbon Hub to support investment in the Ray Valley Solar Project.

Cabinet is recommended to:

1.    Recommend to Council the approval of a loan facility agreement with Low Carbon Hub of £2,000,000 together with the associated capital budget for a loan in respect of the Ray Valley Solar (RVS) local renewable energy project, whilst noting the reduction in the separate and already approved Salix grant-backed loan awarded under the Public Sector Decarbonisation Scheme. The investment will be funded from Council capital resources;

2.    Delegate authority to the Head of Financial Services/Section 151 Officer in consultation with the Head of Law & Governance and the Cabinet Member for Finance and Asset Management to enter into a loan agreement with Low Carbon Hub to undertake the necessary due diligence and approve the terms of the loan facility agreement and, thereafter, enter into any associated legal agreements that are necessary to give effect to the recommendations within this report; and

3.    Delegate authority to the Head of Financial Services/Section 151 Officer in consultation with the Head of Law & Governance and the Cabinet Member for Finance and Asset Management, to manage the loan facility. The authority under this recommendation shall include the power to negotiate and agree subsequent variations to the terms of the loan facility.

Additional documents:

Minutes:

The Head of Financial Services had submitted a report seeking  a Cabinet recommendation to full Council for the approval of the loan to Low Carbon Hub to support investment in the Ray Valley Solar Project.

Cllr Ed Turner, Cabinet Member for Finance & Asset Management, introduced the report. The proposed loan to the Low Carbon Hub to support investment in the Ray Valley Solar Project reflected the Council’s continuing support for the work of the Low Carbon Hub and would, ultimately, contribute decarbonisation in the City as well as the Council’s financial goals.

Cabinet resolved to:

1.    Recommend to Council the approval of a loan facility agreement with Low Carbon Hub of £2,000,000 together with the associated capital budget for a loan in respect of the Ray Valley Solar (RVS) local renewable energy project, whilst noting the reduction in the separate and already approved Salix grant-backed loan awarded under the Public Sector Decarbonisation Scheme. The investment will be funded from Council capital resources;

2.    Delegate authority to the Head of Financial Services/Section 151 Officer in consultation with the Head of Law & Governance and the Cabinet Member for Finance and Asset Management to enter into a loan agreement with Low Carbon Hub to undertake the necessary due diligence and approve the terms of the loan facility agreement and, thereafter, enter into any associated legal agreements that are necessary to give effect to the recommendations within this report; and

3.    Delegate authority to the Head of Financial Services/Section 151 Officer in consultation with the Head of Law & Governance and the Cabinet Member for Finance and Asset Management, to manage the loan facility. The authority under this recommendation shall include the power to negotiate and agree subsequent variations to the terms of the loan facility.

 

70.

Minutes pdf icon PDF 374 KB

Recommendation: That Cabinet resolves to approve the minutes of the meeting held on 13 October  as a true and accurate record.

Minutes:

Cabinet resolved to approve the minutes of the meeting held on 13 October  as a true and accurate record.

 

71.

Dates of Future Meetings

Meetings are scheduled for the following dates:

 

 

15 December

 

26 January 2022

 

9 February 2022

 

16 March 2022

 

13 April 2022

 

26 May 2022

 

 

All meetings start at 6.00

 

 

Minutes:

Meetings are scheduled for the following dates:

 

15 December

 

26 January 2022

 

9 February 2022

 

16 March 2022

 

13 April 2022

 

26 May 2022

 

 

All meetings start at 6.00

 

Matters Exempt from Publication

If Cabinet wishes to exclude the press and the public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for Cabinet to pass a resolution in accordance with the provisions of Paragraph 4(2)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2012 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule 12A of the Local Government Act 1972.

 

Cabinet may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

 

72.

Redevelopment of Standingford House Enterprise Centre and site at Cave Street to provide managed workspace - Appendix 1 and Background paper (Outline Business Case)

73.

Restructure of OXWed JV - Appendices 1 & 2