Agenda and minutes

Agenda and minutes

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Venue: Judges' Room - Oxford Town Hall. View directions

Contact: Stefan Robinson, Scrutiny Officer 

No. Item



Substitutes are not allowed.


The Panel noted apologies for lateness from Cllr Bely-Summers and elected Cllr Taylor to chair the meeting in her absence.


Apologies were also noted from Cllr Gotch, Cllr Rowley (Cabinet Member for Housing) and for item 6 from Nerys Parry (Housing Strategy and Needs Manager).


Declarations of interest


There were no declarations of interest.


Housing Panel Work Plan pdf icon PDF 113 KB

The Housing Panel is requested to consider and agree its work plan for the 2019/20 Council year, which can be adjusted to reflect the wishes of the Panel. The Scrutiny Committee has referred a number of items to the Housing Panel for consideration in 2019/20, which are included as an appendix to this item. The Panel may add its own additional work plan items, having had regard to the resources and capacity of the organisation. There are currently no outstanding work plan items from 2018/19.



Stephen Clarke, Head of Housing Services





The Panel reviewed the list of items referred from the Scrutiny Committee and took advice from officers. In respect of these items the Panel agreed that:


Item 1 – could be removed as kitchen and bathrooms were only replaced with the tenant’s agreement.


Items 2 & 8 – the Committee and Member Services Manager would speak to the Head of Regulatory Services and Community Safety and report back on possible areas of focus. This item could involve engagement with the new tenancy union.


Items 3 & 4 – were premature and would not be taken forwards at this time.


Item 5 – would be scheduled for the November meeting.


Item 6 – would be delayed to next year as the methodology for conducting tenant surveys was being reviewed in response to a Housing Green Paper but tenant satisfaction should remain as a standing item on the annual work plan.


Item 7 – would be scheduled for November.


Item 9 – would not be taken forwards due to a lack of available data about tenants’ health


The Panel also agreed to add the following items to its work plan which had not been referred by the Scrutiny Committee:


·         Housing and Homelessness Strategy mid-point review (October)

·         Review of the balance of spend in the Housing Revenue Account (October)

·         No Local Connection Review – 12 month update (November)

·         Hackitt Review of Building Regulations and Fire Safety (TBC)

·         Housing Associations’ tenancy management standards (TBC)


Councillor Bely-Summers arrived during this item.





Notes of previous meeting pdf icon PDF 209 KB

For the Panel to approve the record of the meeting held on 8 April 2019.


Cllr Bely-Summers took the chair at the start of this item.


The Panel agreed the notes of the meeting held on 8 April 2019 with two minor changes to reflect the status of the tenant co-optee and the attendance of officers.


The Panel noted that the four recommendations from the previous meeting had been presented to Cabinet and had all been agreed.


No Local Connection Review Group: Progress on Agreed Recommendations pdf icon PDF 217 KB

To consider an update report on progress made against the recommendations of the No Local Connection Review Group, which were agreed by Cabinet on 14 November 2018.



Councillor Linda Smith, Cabinet Member for Leisure and Housing

Nerys Parry, Housing Strategy and Needs Manager

Rachel Lawrence, Rough Sleeping and Single Homelessness Manager

Additional documents:


The Rough Sleeping and Single Homelessness Manager introduced the report, noting that lots had happened over the last six months, in which time the Council had secured nearly £2m of external funding. Progress had been made in implementing almost all of the Review Group’s recommendations that were agreed by Cabinet although this had been more challenging in respect of joint-commissioning. Council officers had embraced the spirit and thinking of the Review Group’s work and the Floyds Row project would transform the front end approach to supporting people experiencing homelessness.


The Panel welcomed the excellent progress that had been made including on the plans for the new assessment hub at Floyds Row. In discussion the Panel noted that:

·         The winter provision at Floyds Row was expected to be operational by the end of October while the Somewhere Safe to Stay element would follow by the end of the calendar year. This was a very complex project that was being delivered within a very challenging timeframe.

·         Service user participation had informed the design principles of the Floyds Row building and services.

·         Contracts with service providers would set clear expectations about ongoing engagement with service users. Feedback on strategic issues would be escalated to the Council as the commissioner of services.

·         The Council was committed to building up a reference group of people with lived experience of homelessness.

·         The government would be seeking evidence of delivery where it had provided grant funding for homelessness interventions.

·         The opening of the new assessment centre at Floyds Row was expected to alleviate issues at O’Hanlon House arising from the mix of non-hostel based services currently delivered at that location, some of which would be relocated to Floyd’s Row.

·         There would be a fundamental review of the homelessness pathway county-wide with a view to taking a greater focus on preventative action. In the meantime the pooled funding arrangements were being rolled forwards for 2 years.


The Panel resolved to note progress made against the recommendations and agreed to visit Floyds Row when opened.


Date of next meeting

To note the date of future meetings, as set out below:


3 October 2019

7 November 2019



The Panel noted the date of the next meeting being 3 October 2019.