Guidance on personal and personal prejudicial interests is attached to these agenda pages.

Councillor Bob Price declared that he was a Trustee of the South Oxford Adventure Playground and the Lake Street Playgroup.

Members of the public may, if the Board Member agrees, ask a question of the Board Member on any item for decision on this agenda (other than on the minutes).  The full text of any question must be notified to the Head of Law and Governance by no later than 9.30 am two clear working days before the meeting.  Questions by the public will be taken as read and, at the Board Member’s discretion, responded to either orally or in writing at the meeting.  No supplementary question or questioning will be permitted.

The total time permitted for this item will be 15 minutes.

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City Councillors may, at the Board Member’s discretion, ask a question or address the Board Member on an item for decision on the agenda (other than on the minutes).  The full text of any question and the nature of any address must be notified to the Head of Law and Governance by no later than 9.30 am two clear working days before the meeting.  Questions by councillors will be taken as read and, at the Board Member’s discretion, responded to either orally or in writing at the meeting.  No supplementary question or questioning will be permitted.  If an address is made, the Board member will either respond or have regard to the points raised in reaching her or his decision.  If the address is by the Chair of a Scrutiny Committee or her or his nominee then the Board member will be required to say as part of their decision whether they accept the Scrutiny recommendations made.

Councillor Jean Fooks made the following points:-

(1)   There should be a Councillor representative, not just an officer, on the Oxfordshire Supporting People Commissioning body;

(2)   Steven Curran (now a Councillor) had not been appointed previously to the City of Oxford Charity.

Councillor Bob Price explained that the Oxfordshire Supporting People Commissioning Body would shortly be absorbed into the Children’s’ Board and would therefore cease to exist. Mr Curran had replaced Councillor Price on the City of Oxford Charity last year.

Report of the Head of Law and Governance attached.

The Head of Law and Governance submitted a report (previously circulated, now appended) concerning appointments to outside bodies for the Council Year 2012/2013.

Councillor Price considered the report and resolved:-

(1)   To make the appointments to outside bodies as shown in Appendix 4 of the report, with the following additions/amendments:-

• APSE – appoint Councillor Coulter;
• Citizen’s Advice Bureau – appoint Councillor O’ Hara and Rundle;
• Fusion Arts – appoint Councillor Clack and ask if Councillor Campbell could continue;
• Mortimer Hall – appoint Councillor Clarkson and 1 vacancy at present;
• OXRAD – appoint Councillor Fry;
• Oxford Policing Board – add Councillors Gotch and Jones to those nominated;
• Oxford Buildings Trust – appoint Councillor Gotch;
• Rose Hill Advice Centre – appoint County Councillor John Sanders and Councillor Wilkinson;
• Katherine Rawson Trust – appoint Councillor Gotch;
• Old Marston Parish Charity – appoint Councillor Haines;
• St Mary Magdalene Charity – appoint Councillor Mills;
• St Clement’s Parish charity – appoint Councillors Clack and Jones;
• St Aldate’s parish Charity – appoint Councillors Kennedy and Mills;
• Headington Action – appoint Councillor Sinclair and ask if an additional place can be granted for Councillor Rundle;
• Oxford Homeless Pathways – agree to the requested reduction to 2 representatives and appoint Councillors Canning and Smith.

(2)   Delete the following appointments on the grounds thatb the groups are inactive:-

·        CCTV Monitoring

·        CCTV Inspection;

·        Radiolink Steering Group.

(3)   Appoint for 1 year to the following groups, to be reviewed and deleted at the end of the year if there is no development, contact or demonstrable value to the Council within 12 months:-

·        Alice Smith Trust and Sarah Nowell Educational Trust;

·        Oxfordshire Ethnic Minorities Enterprise Unit;

·        Florence Park Community Association;

·        Oxford Asian Cultural Association;

·        National Association of British Market Auithorities;

(4)   Delete member involvement from the Oxfordshire Supporting People Commissioning Body on the grounds that this body has ceased to exist;

(5)   Make the following amendments as requested by the outside body:

·        Oxford Homeless Pathways – reduce member representatives from 3 to 2;

·        St Margaret’s Institute Community Centre – cease the appointment of a Council representative with immediate effect.

It was noted that, in the case of resolution (3), Councillors appointed to these groups would be informed that their appointment would be for 1 year only, and that they should, in February / March next year, give an indication of whether or not they feel it is worthwhile continuing involvement.

If the Board member wishes to exclude the press and the public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for the Board member to pass a resolution in accordance with the provisions of Paragraph 21(1)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule I2A of the Local Government Act 1972.

The Board member may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

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