Guidance on personal and personal prejudicial interests is attached to these agenda pages.

None.

Members of the public may, if the Board Member agrees, ask a question of the Board Member on any item for decision on this agenda (other than on the minutes).  The full text of any question must be notified to the Head of Law and Governance by no later than 9.30 am two clear working days before the meeting.  Questions by the public will be taken as read and, at the Board Member’s discretion, responded to either orally or in writing at the meeting.  No supplementary question or questioning will be permitted.

The total time permitted for this item will be 15 minutes.

None.

City Councillors may, at the Board Member’s discretion, ask a question or address the Board Member on an item for decision on the agenda (other than on the minutes).  The full text of any question and the nature of any address must be notified to the Head of Law and Governance by no later than 9.30 am two clear working days before the meeting.  Questions by councillors will be taken as read and, at the Board Member’s discretion, responded to either orally or in writing at the meeting.  No supplementary question or questioning will be permitted.  If an address is made, the Board member will either respond or have regard to the points raised in reaching her or his decision.  If the address is by the Chair of a Scrutiny Committee or her or his nominee then the Board member will be required to say as part of their decision whether they accept the Scrutiny recommendations made.

None.

This report seeks Board Member agreement to write off debts in excess of £10,00 for business debts and £5,00 for non-business debts subject to the proviso that if new information or payments are received the debts written off will be resurrected and credits applied.

The Head of Customer Services submitted a report (previously circulated, now appended).

Resolved that the amounts shown in the body of the report be written off subject to the proviso that if new information or payments were received, the debts written off would be resurrected and credits applied.

This report sets out the procurement route that has been taken to put in place a single contract for the prevention, risk management and control of legionella and associated works and asks the Board Member to approve the award of a corporate contract for the risk management and control of legionella.

The Head of Business Improvement submitted a report (previously circulated, now appended).

Resolved:-

(1)   To award a corporate contract to Eaton Environmental Services Limited for the risk management and control of legionalla, the contract to run from January 2012 to December 2015 with the option to extend the contract for up to a further two years at the Council’s discretion;

(2)   To note that:-

(a)         The total contract value over five years was likely to exceed  £250,000;

(b)   The arrangement had been put in place by the City Council on the basis that it might also be used by Cherwell District Council and that in the event that that Council made use of the arrangement it would enter into its own contract with the supplier.