Guidance on personal and personal prejudicial interests is attached to these agenda pages.

No declarations of interest were made at the meeting.

Members of the public may, if the Board Member agrees, ask a question of the Board Member on any item for decision on this agenda (other than on the minutes).  The full text of any question must be notified to the Head of Law and Governance by no later than 9.30 am two clear working days before the meeting.  Questions by the public will be taken as read and, at the Board Member’s discretion, responded to either orally or in writing at the meeting.  No supplementary question or questioning will be permitted.

The total time permitted for this item will be 15 minutes.

No public addresses were made.

City Councillors may, at the Board Member’s discretion, ask a question or address the Board Member on an item for decision on the agenda (other than on the minutes).  The full text of any question and the nature of any address must be notified to the Head of Law and Governance by no later than 9.30 am two clear working days before the meeting.  Questions by councillors will be taken as read and, at the Board Member’s discretion, responded to either orally or in writing at the meeting.  No supplementary question or questioning will be permitted.  If an address is made, the Board member will either respond or have regard to the points raised in reaching her or his decision.  If the address is by the Chair of a Scrutiny Committee or her or his nominee then the Board member will be required to say as part of their decision whether they accept the Scrutiny recommendations made.

No addresses from Councillors were received.

To seek approval to grant an option to BMW (UK) Manufacturing Limited on land at Horspath Road/Oxford Road, Cowley.

The Head of Corporate Assets submitted a report (previously circulated, now appended) seeking approval to grant an option to BMW (UK) Manufacturing Limited on land at Horspath Road/Oxford Road, Cowley.

Resolved to:-

1)     Agree to an option agreement with BMW for land off Horspath Road and Oxford Road, Cowley, as detailed in this report and otherwise on terms and conditions to be approved by the Head of Corporate Assets.

2)     Ask that the Head of Corporate Assets continues the positive dialogue with BMW in the hope of addressing the concerns about parking raised by Grenoble Road residents.

To seek authority to enter into a joint promotional agreement to bring the site forward for development.

The Head of Corporate Assets submitted a report (previously circulated, now appended) seeking authority to enter into a joint promotional agreement to bring the Harcourt House site forward for development.

Resolved to:-

1)     Give approval to enter into a Joint Promotional Agreement as described in this report, and otherwise on terms and conditions to be approved by the Head of Corporate assets. 

2)     Note that the City Council will enter into a lease of the existing Harcourt House car park for a period of up to 2 years for the provision of temporary car parking.

3)     Note the intention to agree a variation to the existing Harcourt House lease as described herein.

To grant a lease to Barton Community Association (BCA) to allow the Association to install Photovoltaic panels on the roof of the Barton Neighbourhood Centre.

The Head of Corporate Assets submitted a report (previously circulated, now appended) seeking authority to grant a lease to Barton Community Association to allow the Association to install Photovoltaic panels on the roof of the Barton Neighbourhood Centre.

Resolved to:-

1)     Approve the principle of a disposal at less than the best consideration as detailed in the report.

2)     Approve the granting of a lease of part of the roof space at Barton Neighbourhood Centre to enable the installation of Photovoltaic panels as detailed in the report, and otherwise on terms and conditions to be approved by the Head of Corporate Assets.

3)     Note the importance of the project and the tight deadlines required to move it forward.

To seek approval for the letting of 33-35 George Street, Oxford.

The Head of Corporate Assets submitted a report seeking approval for the letting of 33-35 George Street, Oxford.

Resolved:-

1)     To agree to the proposed letting of 33-35 George Street, Oxford to Tenant A as detailed in the not for publication Appendix 3 to the report and otherwise on terms and conditions to be approved by the Head of Corporate Assets.

2)     In the event that terms cannot be agreed with Tenant A, that a letting to Tenant B proceed on the terms as set out in the not for publication Appendix 3 to the report and otherwise on terms and conditions to be approved by the Head of Corporate Assets.

If the Board member wishes to exclude the press and the public from the meeting during consideration of any of the items on the exempt from publication part of the agenda, it will be necessary for the Board member to pass a resolution in accordance with the provisions of Paragraph 21(1)(b) of the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000 on the grounds that their presence could involve the likely disclosure of exempt information as described in specific paragraphs of Schedule I2A of the Local Government Act 1972.

The Board member may maintain the exemption if and so long as, in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Resolved, without moving in to confidential session, to note the not for publication appendices submitted for items 5 and 7.