Council is recommended to resolve to elect a Lord Mayor to the start of the Annual Council meeting in May 2024

Council is recommended to resolve to elect a Deputy Lord Mayor to the start of the Annual Council meeting in May 2024.

Council is recommended to resolve to appoint a Sheriff to the start of the Annual Council meeting in May 2024

To make any declarations of disposable pecuniary interests relating to items on this agenda (see guidance note attached to agenda frontsheet).

Announcements by:

1.     The Lord Mayor

2.     The Sheriff

3.     The Leader of the Council (who may with the permission of the Lord Mayor invite other councillors to make announcements)

4.     The Chief Executive, Chief Finance Officer, Monitoring Officer

Council will receive and note a report from the Leader on:

1.       the appointment of the deputy Leader of the Council;

2.       the appointment of up to 8 additional members of the Cabinet;

3.       the responsibilities of the Leader, Deputy Leader, and other Cabinet Members;

4.       the Council’s representative and their substitute on the Future Oxfordshire Partnership (both members of this Council’s Cabinet);

5.       the Council’s representative (and their substitutes) on the Future Oxfordshire Partnership’s four advisory sub-groups (drawn from members of this Council’s Cabinet);

a.    Housing

b.    Infrastructure

c.     Environment

d.    Planning

6.       the appointment of Members of the Shareholder and Joint Venture Group which has responsibility for acting as shareholder of the Council’s companies and for safeguarding and furthering the Council’s interests and investments in its companies and joint ventures.

7.       the Executive Scheme of Delegation as set out in Section 4 of the Council’s Constitution dated 1 March 2024 (and agreed by Council on 27 November 2023); and

8.       any other matters.

The Head of Law and Governance has submitted a report asking Council to appoint committees and the members serving on those committees for the Council year 2024-25 in accordance with the provisions of the Local Government and Housing Act 1989 (Section 15) and other relevant legislation.

Appendices 2 and 3 will be circulated in the Briefing Note published before the meeting, and any outstanding nominations to committee seats may be announced, or agreed, as appropriate at the meeting.

Recommendation(s): Council is recommended to:

1.    Approve the structure of the Council committees, as defined within the Council’s Constitution and set out in Appendix 1: Committee structure 2024/25;

2.    Approve the methods, calculations and conventions used in determining political representation on committees as outlined in the report and shown in Appendix 2: Political proportionalities on Council committees 2024-25;

3.    Appoint to committee seats in accordance with the requirements of political proportionality and the nominations made by political groups, as shown in Appendix 3: Committee nominations 2024-25;

4.    Agree that all members of Council will form the pool of members able to observe on appeals and some grievances panels in accordance with the Council’s policies;

5.    Appoint three non-executive members to the Oxfordshire Growth Board Scrutiny Panel (see Appendix 3: Committee nominations 2024-25);

6.    Appoint one non-executive member to the Joint Oxfordshire Health Overview and Scrutiny Committee (see Appendix 3: Committee nominations 2024-25).

Additional information, councillors’ questions, public addresses and amendments to motions are published in a supplementary briefing note. The agenda and briefing note should be read together.

The Briefing Note is published as a supplement to the agenda. It is available on the day before the meeting and can be accessed along with the agenda on the council’s website.