Election of Chair for the Council Year 2014/15

The Committee agreed to elect Councillor Oscar Van Nooijen as Chair for the Council Year 2014/15.

Election of Vice-Chair for the Council Year 2014/15

The Committee agreed to elect Councillor Michael Gotch as the Vice-Chair for the Council Year 2014/15.

Apologies for absence were received from Councillors Anne-Marie Canning (substitute Councillor Ben Lloyd-Shogbesan) and Councillor Andrew Gant.

There were no declarations of interest made.

The Head of City Development has submitted a report which details a planning application for a change of use from Use Class A1 (Shops) to Use Class A3 (Restaurants and cafes).

Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions

(1)          Development begun within time limit

(2)          Develop in accordance with approved plans

(3)          Hours of use

(4)          Removal of PD rights to change from A3 to A2

(5)          Details of extraction equipment required

(6)          Details of refuse storage and its management required

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application for a change of use from Use Class A1 (Shops) to Use Class A3 (Restaurants and cafes).

In accordance with the criteria for public speaking, the Committee noted that *Christopher Coombe spoke against the application and no members of the public spoke in favour of it.

The Committee agreed that it would not have granted planning permission if it were able to do so, for the following reason:

The proposal would result in a reduction in the number of retail units within the Little Clarendon Street and Walton Street areas which would prejudice their viability and vitality as designated local shopping areas contrary to the requirements of policy RC6 of the Oxford Local Plan 2001-2016.

The Head of City Development has submitted a report which details a planning application for the demolition of existing houses at 3 to 9 Elsfield Way. Erection of 4 x 1-bed and 18 x 2-bed flats to frontage with 6 x 4-bed houses to rear. Provision of 40 car parking spaces, amenity space together with bin and cycle stores. New vehicular access and slip roads from Elsfield Way (A40). (Amended plans) (Amended description)

Officer recommendation: That the Committee REFUSE the planning application for the following reasons:

(1)          The development proposed would result in a significant intensification of a substandard vehicular access onto a high speed dual carriageway that would result in a substantial increase in difficult and dangerous manoeuvres into and out of the site to the detriment of the safety of users of the highway and the free flow of the highway network, contrary to the requirements of policy CP1 of the Oxford Local Plan 2001-2016 as well as guidance set out in the National Planning Policy Framework.

 (2)      The proposals would involve alterations to the public highway to include vehicular entry and exit slipways to the site. These alterations would adversely affect the future operation and deliverability of a fully committed and funded scheme by the Local Highway Authority to carry out major alterations to the Cutteslowe Roundabout to improve traffic flows and congestion on the A40. Consequently the proposals would have unacceptable impacts on wider traffic generation and vehicular movements through the city contrary to the requirements of policy CP1 of the Oxford Local Plan 2001-2016 as well as guidance set out in the National Planning Policy Framework.

 (3)      The development fails to provide on-site provision of affordable housing without robust justification for a number of assumptions, costs and land values included within the submitted viability appraisal justifying this approach, and as such the proposals fail to make the necessary contribution towards affordable housing in the City to the detriment of the mix and balance of the local community contrary to the requirements of policy HP3 of the Sites and Housing Plan 2011-2026 as well as policy CS24 of the Oxford Core Strategy 2026 and guidance contained within the National Planning Policy Framework.

 (4)      The development fails to provide an adequate mix of dwellings on the site to meet the identified future housing needs of the community of Oxford contrary to the requirements of policy CS23 of the Oxford Core Strategy 2026 and guidance set out in the National Planning Policy Framework.

 (5)      The proposed development represents a significant and unacceptable overdevelopment of the site which fails to respect the layout, density, greenery and open space provision that characterises its suburban residential context. As a result the proposals fail to accord with the requirements of policies CP1, CP6, CP8, CP9, CP10 and CP11 of the Oxford Local Plan 2001-2016, policy CS18 of the Oxford Core Strategy 2026 as well as policies HP9 and HP10 of the Sites and Housing Plan 2011-2026.

 (6)      The outdoor amenity spaces  ...  view the full agenda text for item 6.

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application for the demolition of existing houses at 3 to 9 Elsfield Way.  Erection of 4x1 bed and 18x2 bed flats to frontage with 6x4 bed houses to rear.  Provision of 40 car parking spaces, amenity space together with bin and cycle stores.  New vehicular access and slips road from Elsfield Way (A40).  (Amended plans) (Amended description).

In accordance with the criteria for public speaking, the Committee noted that no one spoke against the application and no one spoke in favour of it.

The Committee agreed not to grant planning permission for the following reasons:

(1)          The development proposed would result in a significant intensification of a substandard vehicular access onto a high speed dual carriageway that would result in a substantial increase in difficult and dangerous manoeuvres into and out of the site to the detriment of the safety of users of the highway and the free flow of the highway network, contrary to the requirements of policy CP1 of the Oxford Local Plan 2001-2016 as well as guidance set out in the National Planning Policy Framework.

(2)       The proposals would involve alterations to the public highway to include vehicular entry and exit slipways to the site. These alterations would adversely affect the future operation and deliverability of a fully committed and funded scheme by the Local Highway Authority to carry out major alterations to the Cutteslowe Roundabout to improve traffic flows and congestion on the A40. Consequently the proposals would have unacceptable impacts on wider traffic generation and vehicular movements through the city contrary to the requirements of policy CP1 of the Oxford Local Plan 2001-2016 as well as guidance set out in the National Planning Policy Framework.

(3)       The development fails to provide on-site provision of affordable housing without robust justification for a number of assumptions, costs and land values included within the submitted viability appraisal justifying this approach, and as such the proposals fail to make the necessary contribution towards affordable housing in the City to the detriment of the mix and balance of the local community contrary to the requirements of policy HP3 of the Sites and Housing Plan 2011-2026 as well as policy CS24 of the Oxford Core Strategy 2026 and guidance contained within the National Planning Policy Framework.

(4)       The development fails to provide an adequate mix of dwellings on the site to meet the identified future housing needs of the community of Oxford contrary to the requirements of policy CS23 of the Oxford Core Strategy 2026 and guidance set out in the National Planning Policy Framework.

(5)       The proposed development represents a significant and unacceptable overdevelopment of the site which fails to respect the layout, density, greenery and open space provision that characterises its suburban residential context. As a result the proposals fail to accord with the requirements of policies CP1, CP6, CP8, CP9, CP10 and CP11 of the Oxford Local Plan 2001-2016, policy CS18 of  ...  view the full minutes text for item 6.

The Head of City Development has submitted a report which details planning applications as follows:

(a)          Application 14/01212/CT3 – Removal of flat roofs and erection of roofs with roof lights.  Replacement of plastic cladding with grilles, new pentice roof at Avenue 2 and other works.

(b)          Application 14/01213/CT3 – Listed Building Consent for removal of flat roofs and erection of roofs with roof lights.  Replacement of plastic cladding with grilles, new pentice roof at Avenue 2 and other works.

Officer recommendation:

(a)          That application 14/01212/CT3 be APPROVED subject to the following conditions:

(1)  Development begun within time limit

(2)  Develop in accordance with approve plans

(3)  Samples in Conservation Area

(4)  Archaeology: Implementation of programme

(b)          That application 14/01213/CT3 has no objections to it subject to the following conditions:

(1)  Commencement of worksLB/CAC consent

(2)  LB consent – works as approved only

(3)  7 days’ notice LPA

(4)  LB notice of completion

(5)  Further works – fabric of LB – fir regulations

(6)  Repair of damage after works

(7)  Materials - samples

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning applications as follows:

Application 14/01212/CT3 – Removal of flat roofs and erection of roofs with roof lights.  Replacement of plastic cladding with grilles, new pentice roof at Avenue 2 and other works.

Application 14/01213/CT3 – Listed Building Consent for removal of flat roofs and erection of roofs with roof lights.  Replacement of plastic cladding with grilles, new pentice roof at Avenue 2 and other works.

In accordance with the criteria for public speaking, the Committee noted that no one spoke against the application and no one spoke in favour of it.

The Committee agreed:

(a)          With regard to application 14/01212/CT3 to grant planning permission subject to the following conditions:

(1)  Development begun within time limit

(2)  Develop in accordance with approve plans

(3)  Samples in Conservation Area

(4)  Archaeology: Implementation of programme

(b)          With regard to application 14/01213/CT3 to raise no objection to the granting of listed building consent by the Government Office subject to the following conditions:

(1)  Commencement of works LB/CAC consent

(2)  LB consent – works as approved only

(3)  7 days’ notice LPA

(4)  LB notice of completion

(5)  Further works – fabric of LB – fir regulations

(6)  Repair of damage after works

(7)  Materials - samples

The Head of City Development has submitted a report which details a planning application for the erection of a single storey front extension and insertion of timber doors to side elevation.

Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions:

(1)          Development begun within time limit

(2)          Develop in accordance with approved plans

(3)          Materials as approved, brickwork to match the existing, metal sheet faced timber doors painted Oxford Blue, BDC3965/07

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application for the erection of a single storey front extension and insertion of timber doors to side elevation.

In accordance with the criteria for public speaking, the Committee noted that no one spoke against the application and no one spoke in favour of it.

The Committee agreed to raise no objection to the granting of planning permission subject to the following conditions:

(1)          Development begun within time limit

(2)          Develop in accordance with approved plans

(3)          Materials as approved, brickwork to match the existing, metal sheet faced timber doors painted Oxford Blue, BDC3965/07

The Head of City Development has submitted a report which details a planning application for the variation of condition 2 (Develop in accordance with approved plans) of planning permission 13/02966/VAR (Variation of condition 2 (Develop in accordance with approved plans) of planning permission 12/00565/FUL (Proposed single and two storey side extension) to allow increase the size of a kitchen and insertion of two louvres to form basement. (Retrospective)

Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions

1          Development begun within time limit

2          In accordance with approved plans        

3          Materials       

4          Landscape plan required  

5          Landscape carry out after completion     

6          Landscape underground services - tree roots   

7          Tree Protection Plan (TPP) 1        

8          Construction Travel Plan  

9          SUDS            

10        Glazing on southern elevation     

11        Cycle Parking facilities      

12        Details of buggy store        

13        Sustainability design/construction          

14        Boundary details before commencement          

15        Details photovolatics          

16        Architectural recording      

17        Mortar            

18        Stability of heritage fabric  

19        Details of bin store

20        Details of cooking scheme etc.

21        Noise restriction

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application for the variation of condition 2 (Develop in accordance with approved plans) of planning permission 13/02966/VAR (Variation of condition 2 (Develop in accordance with approved plans) of existing permission 12/00565/FUL (Proposed single and two storey side extension) to allow an increase in the size of a kitchen and insertion of two louvres to form basement. (Retrospective).

In accordance with the criteria for public speaking, the Committee noted that Simon Beaumont, Charles Darby and Alistair Booth spoke in favour of the application.

The Committee agreed to grant planning application subject to the following conditions

1          Development begun within time limit

2          In accordance with approved plans        

3          Materials       

4          Landscape plan required  

5          Landscape carry out after completion     

6          Landscape underground services - tree roots   

7          Tree Protection Plan (TPP) 1        

8          Construction Travel Plan  

9          SUDS            

10        Glazing on southern elevation     

11        Cycle Parking facilities      

12        Details of buggy store        

13        Sustainability design/construction          

14        Boundary details before commencement          

15        Details photovolatics          

16        Architectural recording      

17        Mortar            

18        Stability of heritage fabric  

19        Details of bin store

20        Details of cooking scheme etc.

21        Noise restriction

The Head of City Development has submitted a report which details a planning application for the conversion of existing building to form 6x1 bedroom flats (Use Class C3)

Officer recommendation: That the Committee REFUSE the planning application for the following reasons:

(1)          The flats proposed fail to provide an acceptable internal living environment in that they do not meet the Lifetime Homes standard and no evidence has been adduced to justify a departure from that standard.  The scheme therefore fails to meet the requirements of Policy HP2 of the adopted Sites and Housing Plan 2011-2026;

(2)          The scheme fails to provide flats 2 and 3 with adequate daylight, outlook and privacy due to their orientation, position within the block and the proximity of cycle parking.  The scheme therefore fails to meet the requirements of Policies HP12 and HP14 of the adopted Sites and Housing Plan 2011-2016;

(3)          The location and design of the bin store will detract from the external appearance of the building, the street scene and the conservation area.  Moreover it will not provide safe, discrete or convenient refuse storage for residents of the development and will interfere with the functioning of the local area.  The proposal therefore fails to comply with Policy HP13 of the adopted Sites and Housing Plan 2011-2016;

(4)          By failing to provide an Energy Statement with the application, the proposal fails to demonstrate how the scheme will assist in moving towards a low carbon future.  The scheme therefore fails to meet the requirements of Policy CS9 of the adopted Core Strategy 2026 and Policy HP11 of the adopted Sites and Housing Plan 2011-2026;

(5)          A contribution towards affordable housing elsewhere in Oxford is not proposed as part of the application, nor has a financial viability study been submitted to demonstrate why this policy should be set aside in this case contrary to Policy CS24 of the adopted Core Strategy 2026 or Policy HP4 of the adopted Sites and Housing Plan 2011-2026.

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application for the conversion of existing building to form 6x1 bedroom flats (Use Class C3).

The Committee noted that this application had been withdrawn and was not considered at the meeting.

The Head of City Development has submitted a report which details a planning application for the erection of a part single, part two storey rear extension

Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions:

(1)          Development begun within time limit

(2)          Develop in accordance with approved plans

(3)          Materials matching

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application for the erection of a part single, part two storey rear extension.

In accordance with the criteria for public speaking, the Committee noted that Marc Chenery spoke in favour of the application.

The Committee agreed grant planning application subject to the following conditions:

(1)          Development begun within time limit

(2)          Develop in accordance with approved plans

(3)          Materials matching

The Head of City Development has submitted a report which details a planning application for Erection of a two storey extension to the rear elevations Ref: PD2)

Officer recommendation:

(a)          That application 14/00209/FUL be REFUSED for the following reasons:

(1)  By reason of its size, scale and bulk, the extensions proposed would form an incongruous and disproportionate development that would unacceptably erode the form and detailing of the existing house and therefore be harmful to the suburban character of the surrounding development and adversely affect views from Weirs Mill Stream footbridge and Weirs Mill Stream contrary to policies CP1, CP6, CP8, CP9 and CP10 of the Oxford Local Plan and CS18 of the Core Strategy.

(2)  Having regard to the scale and significant massing of the proposed buildings as extended, as well as the amount of fenestration at the first floor level, the proposed development would have a visually intrusive appearance when experienced from rear gardens of 3 and 7 Canning Crescent which would significantly reduce the actual and perceived privacy that occupiers of neighbouring properties currently enjoy. Consequently the proposals fail to adequately safeguard established residential amenity contrary to the requirements of policies CP1 and CP10 of the Oxford Local Plan 2001-2016 as well as policy HP14 of the Sites and Housing Plan 2011-2026.

(b)          That application 14/00215/FUL be REFUSED for the following reasons:

(1)    By reason of its size, scale and bulk, the extensions proposed would form an incongruous and disproportionate development that would unacceptably erode the form and detailing of the existing house and therefore be harmful to the suburban character of the surrounding development and adversely affect views from Weirs Mill Stream footbridge and Weirs Mill Stream, contrary to policies CP1, CP6, CP8, CP9 and CP10 of the Oxford Local Plan and CS18 of the Core Strategy.

(2)    Having regard to the scale and significant massing of the proposed buildings as extended, as well as the amount of fenestration at the first floor level, the proposed development would have a visually intrusive appearance when experienced from rear gardens of 3 and 7 Canning Crescent which would significantly reduce the actual and perceived privacy that occupiers of neighbouring properties currently enjoy. Consequently the proposals fail to adequately safeguard established residential amenity contrary to the requirements of policies CP1 and CP10 of the Oxford Local Plan 2001-2016 as well as policy HP14 of the Sites and Housing Plan 2011-2026.

The Head of City Development submitted a report (previously circulated now appended) which detailed two planning applications as follows:

Application – 14/00209/FUL - Erection of a two storey extension to the rear elevations Ref: PD2

Application – 14/00215/FUL – Two storey extension to rear and side elevations Ref: PD3

In accordance with the criteria for public speaking, the Committee noted that Toby Smith and Manuel Berdoy spoke in favour of the application.

The Committee agreed:

To support planning applications 14/00209/FUL and 14/00215/FUL subject to and including the following conditions and informatives for both applications, and to delegate to officer the issuing of the notices of planning permission on receipt of no further comments being received from Members of the Committee:

Conditions

(1)          Development begun within time limit

(2)          Develop in accordance with approved plans

(3)          Materials to match

(4)          Removal of PD rights

(5)          No additional windows in side elevations

(6)          Flood Risk Assessment

Informatives

(1)          Sewerage and drainage

The Head of City Development has submitted a report which details a planning application for the erection of single storey extension to rear elevation, with basement below and 2 no. lightwells. Erection of four storey extension to side elevation including insertion of new dormer window to side roof slope and 1 no. velux window. Provision of new cast iron railings to site frontage.

Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions

(1)          Development begun within time limit

(2)          Develop in accordance with approved plans

(3)          Sample Panel

(4)          Obscure glass

(5)          Railings – Further details

(6)          Tree Protection Plan (TPP)2

(7)          Landscaping

(8)          Arch – Implementation of programme prehistoric remains

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application for the erection of single storey extension to rear elevation, with basement below and 2 no. lightwells.  Erection of four storey extension to side elevation including insertion of new dormer window to side roof slope and 1 no. velux window.  Provision of new cast iron railing to site frontage.

In accordance with the criteria for public speaking, the Committee noted that Richard Martin and Jac Cross spoke against the application and Chris West and Kieron Roberts spoke in favour of it.

The Committee agreed to grant planning permission subject to the following conditions:

(1)          Development begun within time limit

(2)          Develop in accordance with approved plans

(3)          Sample Panel

(4)          Obscure glass

(5)          Railings – Further details

(6)          Tree Protection Plan (TPP)2

(7)          Landscaping

(8)          Arch – Implementation of programme prehistoric remains

The Head of City Development has submitted a report which details a planning application for the erection of a part single, part two storey rear extension.

Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions:

1          Development begun within time limit      

2          Develop in accordance with approved plans    

3          Materials as specified        

4          Ground resurfacing - SUDS compliant   

5          Flooding: floor levels

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application for the erection of a part single, part two storey rear extension.

In accordance with the criteria for public speaking, the Committee noted that no one spoke against the application and no one spoke in favour of it.

The Committee agreed to grant planning permission subject to the following conditions:

1          Development begun within time limit      

2          Develop in accordance with approved plans    

3          Materials as specified        

4          Ground resurfacing - SUDS compliant   

5          Flooding: floor levels

The Head of City Development has submitted a report which details a planning application for the demolition of Exiting garage. Erection of part-single, part-two storey extension to side elevation and two storey extension to rear elevation. Extension to existing basement.

Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions:

(1)          Development begun within time limit

(2)          Develop in accordance with approved plans

(3)          Samples in Conservation Area Walton Manor

(4)          Amenity no additional windows to side

(5)          Archaeology – implementation of programme

(6)          Landscaping

(7)          Tree Protection Plan

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application for the demolition of exiting garage.  Erection of part-single, part-two storey extension to side elevation and two storey extension to rear elevation.  Extension to existing basement.

In accordance with the criteria for public speaking, the Committee noted that Mary Pegler and Philippa Scoones spoke against the application and Andrew Hudson and Pippa Hoyler-Millar spoke in favour of it.

The Committee agreed not to grant planning permission for the following reasons:

(1)          The form, scale and appearance of the proposed development would neither preserve nor enhance the character nor appearance of the Walton Manor Conservations Area in which it is located contrary to policies CP1, CP8, CP9, CP10 and HE7 of the Oxford Local Plan, policy CS18 of the Oxford Core Strategy and policies HP9 and HP14 of the Oxford Sites and Housing Plan.

To receive information on planning appeals received and determined during April and May 2014.

The Committee is asked to note this information.

The Head of City Development submitted two reports detailing the planning appeals received and determined during April and May 2014.

The Committee agreed to note the reports on planning appeals received and determined during April and May 2014.

Minutes of the meeting held on 7^th May 2014

The Committee agreed to approve the minutes of the meeting held on 7^th May 2014.

The following items are listed for information. They are not for discussion at this meeting.

·                     16 Crick Road, Oxford – 14/00962/FUL – Extensions

·                     Elsfield Way, Oxford – 13/03454/CT3 – Residential

·                     Former Builders Yard, Collins Street, Oxford – 14/01273/OUT – Employment and residential

·                     Former Filling Station, Abingdon Road, Oxford – 13/02638/FUL – Residential

·                     Former Paper Mill, Mill Street, Wolvercote, Oxford – 13/01861/OUT – Residential

·                     Becket Street – 14/01160/FUL – Temporary car park

·                     125 Harefiels – 14/01255/CEU – Lawful Development Certificate

·                     12-15 Bath Street – 14/01272/FUL - Extensions

The Committee agreed to note the list of forthcoming applications.

·                     16 Crick Road, Oxford – 14/00962/FUL – Extensions

·                     Elsfield Way, Oxford – 13/03454/CT3 – Residential

·                     Former Builders Yard, Collins Street, Oxford – 14/01273/OUT – Employment and residential

·                     Former Filling Station, Abingdon Road, Oxford – 13/02638/FUL – Residential

·                     Former Paper Mill, Mill Street, Wolvercote, Oxford – 13/01861/OUT – Residential

·                     Becket Street – 14/01160/FUL – Temporary car park

·                     125 Harefields – 14/01255/CEU – Lawful Development Certificate

·                     12-15 Bath Street – 14/01272/FUL - Extensions

The Committee will meet on the following dates:

2014

Tuesday 22^nd July (Wednesday 23^rd July if necessary)

Tuesday 12^th August (Thursday 14^th August if necessary)

Tuesday 9^th September (Thursday 11^th September if necessary)

Wednesday 8^th October (Thursday 9^th October if necessary)

Wednesday 12^th November (Thursday 13^th November if necessary)

Wednesday 10^th December (Thursday 11^th December if necessary)

2015

Tuesday 13^th January (Thursday 15^th January if necessary)

Tuesday 10^th February (Thursday 12^th February if necessary)

Tuesday 10^th March (Thursday 19^th March if necessary)

Tuesday 14^th April (Thursday 16^th April if necessary)

Tuesday 12^th May (Thursday 14^th May if necessary)

The Committee noted its meetings for the 2014/15 Council Year.

2014

Tuesday 22^nd July (Wednesday 23^rd July if necessary)

Tuesday 12^th August (Thursday 14^th August if necessary)

Tuesday 9^th September (Thursday 11^th September if necessary)

Wednesday 8^th October (Thursday 9^th October if necessary)

Wednesday 12^th November (Thursday 13^th November if necessary)

Wednesday 10^th December (Thursday 11^th December if necessary)

2015

Tuesday 13^th January (Thursday 15^th January if necessary)

Tuesday 10^th February (Thursday 12^th February if necessary)

Tuesday 10^th March (Thursday 19^th March if necessary)

Tuesday 14^th April (Thursday 16^th April if necessary)

Tuesday 12^th May (Thursday 14^th May if necessary)