Apologies for absence were received from Councillor Canning (substitute Councillor Lygo) and Councillor Cook (substitute Councillor Coulter).

Cllr Benjamin declared a prejudicial interest in the Tyndale House, 134a Cowley Road: 13/01777/FUL application. She chose to stand down for this item and appointed Cllr Hollick as her substitute.

The Head of City Development has submitted a report which details a planning application for a change of use of unit 1 from A1 (shop) to A3 (restaurant/cafe)

Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions

1          Development begun within time limit      

2          Develop in accordance with approved plans    

3          The use to only commence in conjunction within hotel development          

4          Details of mechanical plant and ventilation      

5          Details of opening hours   

6          Construction Traffic Management Plan

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application for a change of use of unit 1 from A1 (shop) to A3 (restaurant/cafe).

Cllr Hollick substituted for Cllr Benjamin for this item.

In accordance with the criteria for public speaking, the Committee noted that Darren Fellerdale, Cllr Simmons, Adrian Larkin, Tom Hayes and Sian Taylor spoke against the application and Aaron Twamley spoke in favour of it.

The Committee resolved to REFUSE the planning application for the following reason:

The proposed development for the Change of use of the retail (class A1) unit does not comply with part (b) of Oxford Local Plan Policy RC4 -District Shopping Frontage or RC12 - Food & Drinks Outlets, and CS31 – Retail from the Oxford Core Strategy.

The Committee believes the applicant has not provided material considerations to support an exception being made to the policies outlined and that the proposed change of use would not add to the vitality and viability of the District Centre.

The Head of City Development has submitted a progress report on Castle Mill, Roger Dudman Way (11/02881/FUL).

Officer Recommendation: That the Committee NOTE the progress reported.

The Head of City Development submitted a report (previously circulated now appended) which detailed a progress report on Castle Mill, Roger Dudman Way (11/02881/FUL).

The Committee noted that Nicky Moeran and Sean Feeney spoke on the report.

The Committee resolved to DEFER the report so that Officers could present a fuller update which includes:

·         Detailed court transcripts of the judicial review hearing

·         Details of the proposed consultation process

·         How the voluntary Environmental Statement process will work.

That Officers’ report back to the West Area Planning Committee in February 2014, the progress made from the on-going negotiations with the University of Oxford and the list of measures agreed to ameliorate the size and impact of the development given planning permission under 11/02881/FUL.

The Head of City Development has submitted a report which details a planning application to demolish the existing music school, annex, rifle range and estates/storage buildings. Erection of a two storey building accommodating music school and ancillary facilities (amended plans)

Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions

1          Development begun within time limit      

2          Develop in accordance with approved plans    

3          Samples of materials required      

4          Cycle parking details required      

5          Tree Protection Plan (TPP) 2        

6          Arboricultural Method Statement (AMS) 2          

7          Bat survey recommendations to be carried out

8          Biodiversity enhancement measures required

9          External lighting scheme details required

10        SuDS            

11        Phased contamination risk assessment required prior to commencement

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application to demolish the existing music school, annex, rifle range and estates/storage buildings. Erection of a two storey building accommodating music school and ancillary facilities (amended plans).

The Committee noted that the environmental sustainability information was missing from the report and as such the approval of the application is subject to the Chair being satisfied with the information.

The Committee resolved to delegate to officers for agreement in consultation with the Chair of the Committee and subject to the following conditions and informative:

Conditions

1          Development begun within time limit      

2          Develop in accordance with approved plans    

3          Samples of materials required      

4          Cycle parking details required      

5          Tree Protection Plan (TPP) 2        

6          Arboricultural Method Statement (AMS) 2          

7          Bat survey recommendations to be carried out

8          Biodiversity enhancement measures required

9          External lighting scheme details required

10        SuDS            

11        Phased contamination risk assessment required prior to commencement

Informative

That grey water collection being included in the development plans.

To receive information on planning appeals received and determined during September 2013.

The Committee is asked to note this information.

The Committee resolved to NOTE the report on planning appeals received and determined during September 2013

Minutes from 8 October 2013

Recommendation: That the minutes of the meeting held on 8 October 2013 be APPROVED as a true and accurate record.

The Committee resolved to APPROVE the minutes of the meeting held on 8 October 2013 as a true and accurate record.

The following items are listed for information. They are not for discussion at this meeting.

·         13/01376/FUL: 1 Abbey Place: 9 houses.

·         13/02557/OUT: Westgate Redevelopment.

·         13/02558/FUL: Oxpens Coach Park: Decking of car park.

·         13/02563/FUL: Redbridge Park & Ride: Part change of use to coach park.

·         13/00832/FUL & 13/01075/LBD: Former Ruskin, Walton St: Student accommodation and educational use.

·         13/02417/FUL: 229, 231, 233 Cowley Road: Change of use to student accommodation plus new house at rear.

·         13/02350/FUL: Adjacent to Thames Wharf, Roger Dudman Way: 9 Student Study Rooms.

·         13/02512/FUL & 13/02513/CAC: Democrats Club, North Street

·         13/02107/FUL: Ruskin School of Art, Bullingdon Road

The Committee NOTES the following future meeting dates:

Thursday 14 November if necessary

Tuesday 10 December 2013 (and Thursday 12 December if necessary)

Tuesday 7 January 2014 (and Thursday 9 January if necessary)

Tuesday 15 January 2014 – Special Meeting for Westgate application

The Committee NOTED that the next meeting will be held on Tuesday 10 December 2013.