An apology for absence was received from Councillor Tanner.   Councillor Price attended as substitute.

There were no declarations of interest.

The Head of City Development has submitted a report which details a planning application to erect a 6 storey Class D1 building as University School of Government, including double basement comprising 9,800sqm of floorspace, together with associated hard and soft landscaping (additional information)

Officer recommendation: That the Committee SUPPORT the proposal in principle but defer the application to draw up an accompanying legal agreement, and to delegate to officers the issuing of the notice of permission on its completion, subject to following conditions:

1.      Development begun within time limit.

2.      In accordance with submitted plans.

3.      Samples of materials including hard landscaping.

4.      Withdraw “Permitted Development” rights.

5.      Landscaping – details.

6.      Landscaping – carry out after completion.

7.      Landscaping – tree pits and growth medium.

8.      Landscaping – maintenance.

9.      Landscape management plan.

10. No car parking on site.

11. Further details of cycle parking.

12. Security – CCTV etc.

13. Details of boundary treatment & public realm ground works.

14. Travel Plan.

15. Construction Travel Plan.

16. Construction Environmental Management Plan.

17. Waste management Plan.

18. Contamination – remediation.

19. Mechanical plant – noise attenuation and mitigation.

20. Details of external lighting.

21. Food extraction equipment.

22. Drainage – in accordance with Flood Risk Assessment.

23. Drainage – surface water drainage scheme.

24. Drainage – groundwater drainage scheme.

25. Drainage – groundwater level monitoring.

26. Details of public realm.

27. Compliance with Natural Resource Impact Analysis.

28. Archaeology – scheme of mitigation.

29. No occupation until student numbers not in provided accommodation fall below 3,000.

30. Public art.

31. Wildlife habitats

The Head of City Development submitted a report (previously circulated now appended) concerning a planning application for a School of Government for the University of Oxford in Walton Street (Plot L, Radcliffe Observatory Quarter, Woodstock Road) (Application No. 13/00119/FUL).  He said that since the report had been published some further letters of comment had been received as follows:-

·        Lord O’Donnell – in support of the application

·        Sir Suma Chakrabarti – in support of the application

·        Jericho Community Association – against the application

·        David Freud and the Jericho Community Association – against the application

In accordance with the criteria for public speaking, the following people spoke in favour of the application and the following people spoke against the application:-

For the application

• Calum Miller (representing the School of Government)
• Chris Meile (Montagu Evans LLP, agent for the University)
• Simon Demeuse (from the scheme architects, Herzog de Meuron)

Against the application

• Peter Trevelyan (on behalf of the Jericho Community Association and David Freud)
• Debbie Dance (from and on behalf of the Oxford Preservation Trust)
• Adrian Arbib
• Councillor Alan Armitage (local councillor)
• David Freud (St Paul’s Church / Freud Art Café)

Resolved to support the planning application no 13/00119/FUL, to authorise the Head of City Development to draw up a legal agreement and then to issue notice of planning permission subject to the conditions listed in the report but with an amendment to condition 13 (details of boundary treatment and public realm ground works) to say that such treatment and ground works should not involve the provision of bollards.

The Head of City Development has submitted a report which details a planning application to vary condition 7 (occupation by full time students) of planning permission 09/02518/OUT to allow occupation of the development by students in full time education on courses of an academic year or more

Officer recommendation: That the Committee SUPPORT the proposals in principle but defer the planning application in order to draw up an accompanying legal agreement, and the delegate to officers the issuing of the notice of planning permission subject to conditions:

1          Time limits    

2          Maximum floorspace & student rooms      

3          Approved drawings

4          Materials       

5          Boundary treatment student accommodation       

6          Boundary treatment B1 offices       

7          Obscure glazing.      

8          Student accommodation     

9          Exclusion from CPZ

10        Tenancy agreement.            

11        Car Parking Spaces            

12        Car & cycle parking

13        Landscaping

14        Landscape management    

15        Construction Traffic Plan     

16        Construction Man Plan        

17        Mud on road

18        Foul and surface water        

19        Contamination          

20        Piling

21        Petrol / oil interceptors        

22        Noise emissions      

23        Public art       

24        Sustainability            

25        Wildlife and habitats            

26        Fire hydrants

Planning Obligations

•           Contribution of £12,000 to County Council for footway / public realm improvements on commencement of the office accommodation permitted.

The Head of City Development submitted a report (previously circulated now appended) concerning a planning application relating to the Travis Perkins Site in Chapel Street (Application No. 12/02560/VAR).

Resolved to support the planning application no 12/02560/VAR, to authorise the Head of City Development to draw up a legal agreement and then to issue notice of planning permission subject to the conditions listed in the report.

The Head of City Development has submitted a report which details a planning application to vary conditions 2 (develop according to approved plans) and 3 (option for development of lift and stair access) relating to planning permission 12/00239/FUL for: 'Refurbishment of eastern block of student accommodation including re-cladding of all elevations, internal alterations to stairs, lifts and student flats to create 5 additional residential units.  Alterations to central car parking area to create landscaped garden, plus creation of covered cycle store for additional 84 cycles to rear of site, and new car port and store to serve Lodge.' (Amended plans) (Amended description). Variation of conditions sought in order to accommodate the selected option of development and subsequently build to approved plans.  To include the energy centre within the building on the fourth floor of the East Block. (amended letter) (Amended Plans)(Amended Description)(Additional Information)

Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions:

1          Development begun within time limit         

2          Develop in accordance with approved plans        

3          Samples        

4          Revised landscape plan      

5          Tree Protection Plan (TPP)            

6          Arboricultural Method Statement (AMS)   

7          Recommendations ecological survey        

8          Cycle parking details required       

9          Target Hardening measures cycle parking           

10        SUDS            

11        Construction Travel Plan     

12        Travel Plan Statement/Travel Statement   

13        Details of Gates       

14        Internal noise levels  

15        External noise levels

16        Mechanical ventilation

The Head of City Development submitted a report (previously circulated now appended) concerning variation of a planning application for Summertown House, Apsley Road (Application No. 13/00217/VAR)

In accordance with the criteria for public speaking, the following people spoke in support of the application and the following people spoke against the application:-

For the application

• Michael Wigg (on behalf of the University of Oxford)
• Ian Durbin (on behalf of the University of Oxford)

Against the application

• Martin Yates (local resident)

Resolved to approve the planning application no 13/00217/VAR subject to the conditions listed in the report.

The Head of City Development has submitted a report which details a planning application to convert the garage into a habitable space

Officer recommendation: To APPROVE the planning application subject to the following conditions

1          Development begun within time limit         

2          Develop in accordance with approved plans        

3          Materials - matching            

4          In accordance with Flood Risk Assessment         

5          Ground resurfacing - SUDS compliant

The Head of City Development submitted a report (previously circulated now appended) concerning a planning application relating to 24 Marlborough Court (Application No. 13/00760/FUL).

Resolved to approve the planning application no 13/00760/FUL subject to the conditions listed in the report.

To receive information on planning appeals received and determined during March 2013.

The Committee is asked to note this information.

The Head of City Development submitted a report (previously circulated, now appended) giving details of planning appeals received and determined during March 2013.   He said that since the report had been published two appeal decisions had been received, both in relation to applications in Grove Street.  One appeal had been dismissed and one had been allowed.

Resolved to note the report.

Minutes from 17 April 2013

Recommendation: That the minutes of the meeting held on 17 April 2013 be APPROVED as a true and accurate record.

Resolved to approve as a correct record the minutes of the meeting held on 17^th April 2013.

The following items are listed for information. They are not for discussion at this meeting.

·        Roger Dudman Way: 13/00636/FUL: 9 student study rooms plus pedestrian footbridge.

·        Lady Margaret Hall: 06/01796/FUL: Condition 10 – Removal and replacement of lime trees.

·        New Rd / Tidmarsh Lane: 13/00843/FUL & 13/00844/CAC: Science Museum & Innovations Centre.

Resolved to note the following planning application which would be before the Committee at future meetings:-

·        Roger Dudman Way: 13/00636/FUL: 9 student study rooms plus pedestrian footbridge.

·        Lady Margaret Hall: 06/01796/FUL: Condition 10 – Removal and replacement of lime trees.

·        New Rd / Tidmarsh Lane: 13/00843/FUL & 13/00844/CAC: Science Museum & Innovations Centre.

The Committee NOTES the following future meeting dates:

Tuesday 11 June 2013 (and Thursday 13 June if necessary)

Tuesday 9 July 2013 (and Thursday 11 July if necessary)

Tuesday 13 August 2013 (and Thursday 15 August if necessary)

Resolved to note that the Committee’s next three meetings would be held as follows:-

• Tuesday 11 June 2013 (and Thursday 13 June if necessary)
• Tuesday 9 July 2013 (and Thursday 11 July if necessary)
• Tuesday 13 August 2013 (and Thursday 15 August if necessary)