Resolved to elect Councillor Oscar van Nooijen as Chair of the Committee for the Council year 2012/2013.

Resolved to elect Councillor John Goddard as Vice Chair of the Committee for the Council year 2012/2013.

Apologies for absence were received from Councillor Canning with Councillor Coulter attending as substitute.

Councillors serving on the Committee are asked to declare any personal or personal prejudicial interests they may have in any of the following agenda items.

None made.

Application A (11/03269/FUL) External alterations and additions, including extensions to roof to form ¾ floor, external cladding and balconies. Provision of bin and cycle storage.

Application B (11/03273/FUL) – External alterations and additions, including extensions to roof to form 3^rd floor, external cladding and balconies. Conversion to 7 flats (3 x 1 bed, 1 x 2 bed and 3 x 3 bed). Provision of 1 off street car parking space.

Application C: (11/03271/FUL) – Conservation consent for demolition of building. Erection of 2 x 3 bed semi detached houses and car parking.

Report of the Head of City Development attached.

The Head of City Development submitted a report (previously circulated, now appended) concerning the following application:-

Application A (11/03269/FUL) External alterations and additions, including extensions to roof to form ¾ floor, external cladding and balconies. Provision of bin and cycle storage.

Application B (11/03273/FUL) – External alterations and additions, including extensions to roof to form 3^rd floor, external cladding and balconies. Conversion to 7 flats (3 x 1 bed, 1 x 2 bed and 3 x 3 bed). Provision of 1 off street car parking space.

Application C: (11/03271/FUL) – Conservation consent for demolition of building. Erection of 2 x 3 bed semi detached houses and car parking.

Steven Roberts presented the application to the Committee and updated the Committee on one new letter of objection from 24 Cranham Street not detailed in the written report.

In accordance with the criteria for public speaking, Nik Lyzba and Douglas Riach (on behalf of the Applicant) spoke in favour of the application. No-one spoke against it.

The Committee considered all submissions, both written and oral.

Resolved to grant the application with conditions laid out in the planning officer’s report, and the informatives detailed below, and that the Head of City Development be authorised to issue the notice of permission.

Informatives concerning use of grey water and appropriate solar energy.

Proposal:  (1) Extension to existing library to provide book storage, reading rooms, staff accommodation, seminar rooms, landscaping to quadrangle and provision of level access and bicycle storage facilities.

(2) External and internal alterations and extension to library involving removal of inserted floor and staircase, insertion of new staircase, lift to provide book storage, reading rooms, staff accommodation and seminar space

Report of the Head of City Development attached.

The Head of City Development submitted a report (previously circulated, now appended) concerning the following application:-

(1)          Extension to existing library to provide book storage, reading rooms, staff accommodation, seminar rooms, landscaping to quadrangle and provision of level access and bicycle storage facilities.

(2)          External and internal alterations and extension to library involving removal of inserted floor and staircase, insertion of new staircase, lift to provide book storage, reading rooms, staff accommodation and seminar space

Nick Worlledge presented the application to the Committee.

In accordance with the criteria for public speaking, David Clark spoke against the application and Charles Young (Investment Bursar on behalf of Magdalen College) spoke in favour of it.

The Committee considered all submissions, both written and oral.

Resolved:-

(1) To refuse planning consent for application 12/00459/FUL for the following reasons:-

(a)   The proposal would form an inappropriate visual relationship with the existing Grade II* listed New Library building and the surrounding development that lies within the Central City and University Conservation Area. The proposals are therefore considered to be contrary to polices HE3, HE7 of the Oxford Local Plan 2001-2016, and policy CS18 of the Oxford Core Strategy 2026.

(b)   The construction of the plinth/terrace would cause unacceptable harm by its visual impact on the setting and special architectural and historical interest of the Grade II* listed New Library building that is not outweighed by the public benefit of development. The proposals are therefore considered to be contrary to polices HE3, HE7 of the Oxford Local Plan 2001-2016, and policy CS18 of the Oxford Core Strategy 2026.

(2)               To refuse planning consent for application 12/00460/LBC for the following reasons:-

(a)   The proposal would form an inappropriate visual relationship with the existing Grade II* listed New Library building and the surrounding development that lies within the Central City and University Conservation Area. The proposals for listed building consent are therefore contrary to the advice in the National Planning Policy Framework 2012.

(b)   The construction of the plinth/terrace would cause unacceptable harm by its visual impact on the setting and special architectural and historical interest of the Grade II* listed New Library building that is not outweighed by the public benefit of development.. The proposals for listed building consent are therefore contrary to the advice in the National Planning Policy Framework 2012.

Proposal: Change of use from Class A1 (retail) to Class A2 (financial and professional services)

Report of the Head of City Development attached.

The Head of City Development submitted a report (previously circulated, now appended) concerning the following application:-

·                    Change of use from Class A1 (retail) to Class A2 (financial and professional services).

Murray Hancock presented the application to the Committee.

In accordance with the criteria for public speaking, Huw Mellor (Agent for the Applicant) and Jan Bartlett (Applicant) spoke in favour of the application. No-one spoke against it.

The Committee considered all submissions both written and oral.

Resolved to grant temporary planning consent for 5 years for change of use to Class A2 (financial and professional services), limited in this case to use as a letting agency only, and that the Head of City development be authorised to issue the notice of permission.

Proposal: Change of use from sui generis HMO (House in Multiple Occupancy) to Class C4 HMO.

Report of the Head of City Development attached.

The Head of City Development submitted a report (previously circulated, now appended) concerning the following application:-

·                    Change of use from sui generis HMO (House in Multiple Occupancy) to Class C4 HMO.

Murray Hancock presented the application to the Committee.

Resolved to grant the planning application with conditions laid out in the planning officer’s report, and that the Head of City development be authorised to issue the notice of permission.

Proposal: Two storey side and rear extension (amended plans)

Report of the Head of City Development attached

The Head of City Development submitted a report (previously circulated, now appended) concerning the following application:-

·                    Two storey side and rear extension (amended plans)

Murray Hancock presented the application to the Committee.

Resolved to grant the planning application with conditions laid out in the planning officer’s report, and that the Head of City Development be authorised to issue the notice of permission.

Proposal: Replacement of external entrance/exit doors to main entrance – Oxford Ice Rink, Oxpens Road.

Report of the Head of City Development attached.

The Head of City Development submitted a report (previously circulated, now appended) concerning the following application:-

·                    Replacement of external entrance/exit doors to main entrance.

Murray Hancock presented the application to the Committee.

Resolved to grant the planning application with conditions laid out in the planning officer’s report, and that the Head of City development be authorised to issue the notice of permission.

The following forthcoming applications / matters are for noting only:-

1.                  12/00460/LBD, 12/00371/FUL – University Press, Walton Street – offices;

2.                  12/00249/FUL – former Motorworld site, Abingdon Road – Travelodge;

3.                  12/00992/FUL – 10 Gordon Street – conversion of social club to residential;

4.                  12/00683/VAR - Carling Academy, Cowley Road – variation of hours;

5.                  12/00602/FUL – 9 Whitehouse Road – extension;

6.                  12/01083/FUL – 18 Weirs Lane – extension;

7.                  11/00940/CONSLT – University Science Area, South Parks Road – Master Plan (not a planning application)

8.                  12/00888/FUL & 12/00902/CAC – 30 Plantation Road – Garage

9.                  12/00769/FUL – 75 Southmoor Road – extensions

10.             12/00765/FUL – Brock Grove, Lamarsh Road – change of use from ClassC3 dwellings

11.             12.00825/VAR – 16a Charlbury Road – variation to access arrangements

12.             12/00182/FUL  - 18 Regent Street – extension

13.             12/00147/FUL – 9 & 12 Whitson Place – extensions

14.             12/00541/VAR – 48A Donnington Bridge Road - extensions

Resolved to note the list of forthcoming applications.

To receive information on planning appeals received and determined.

The Committee is asked to note this information.

The Head of City Development submitted a report (previously circulated, now appended) giving details of planning appeals received and determined during April 2012

Resolved to note the report.

Minutes of the meeting held on 11^th April 2012

Resolved to approve as a correct record the minutes of the meeting held on 11^th April 2012.

The Committee is asked to note the dates of future meetings, and to decide if it wishes to continue to meet at 6pm.

All the following meeting will take place on Wednesday, with the exception of February 2013:-

13^th June

11^th July

15^th August

12^th September

10^th October

7^th November

12^th December

16^th January 2013

7^th February – please note that this meeting will be held on Thursday

13^th March

17^th April

8^th May

The following dates are reserved for overflow meetings which will only be held if necessary. These are all Thursday, with the exception on November 2012, February and May 2013:-

21^st June

12^th July

23^rd August

13^th September

18^th October

14^th November – please note that this meeting will be held on Wednesday

13^th December

17^th January 2013

13^th February - please note that this meeting will be held on Wednesday

14^th March

25^th April

15^th May - please note that this meeting will be held on Wednesday

Resolved:-

(1)   To note the list of dates;

(2)   To fix 6pm as the starting time for meetings;

(3)   That, subject to planning applications received, the Committee would seek not to meet during August 2012.