Agenda

Agenda

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Items
No. Item

Planning applications - background papers and additional information

To see representations, full plans, and supplementary information relating to applications on the agenda, please click here and enter the relevant Planning Reference number in the search box.

 

Any additional information received following the publication of this agenda will be reported and summarised at the meeting.

 

 

1.

Apologies for absence and substitutions

2.

Declarations of interest

3.

20/02471/FUL: Tinbergen Building, South Parks Road, Oxford, OX1 3PS pdf icon PDF 860 KB

Site address:        Tinbergen Building, South Parks Road, Oxford, OX1 3PS                                

Proposal:               Erection of research and teaching building (Use Class F.1) over five storeys plus basement level including associated café, offices, laboratories and roof level greenhouses, plant, PV panels and flues. Creation of new public open space with basement level access. Hard and soft landscaping works, installation of cycle and car parking, alterations to existing access points and service road, creation of new pedestrian and cycle access, installation of electricity substation and ancillary works.

                                              

Recommendation:

The West Area Planning Committee is recommended to:

1.    approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant planning permission subject to:

·         the satisfactory completion of a unilateral undertaking or legal agreement under section106 of the Town and Country Planning Act 1990 and other enabling powers to secure the planning obligations set out in the recommended heads of terms which are set out in the report; and

2.    agree to delegate authority to the Head of Planning Services to:

·         finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Head of Planning Services considers reasonably necessary; and

·         ensure completion of the recommended unilateral undertaking or legal agreement under section 106 of the Town and Country Planning Act 1990 and other enabling powers with the County Council to secure the obligations set out in the report, including refining, adding to, amending and/or deleting the obligations detailed in the heads of terms set out in the report (including to dovetail with and where appropriate, reinforce the final conditions and informatives to be attached to the planning permission) as the Head of Planning Services considers reasonably necessary; and

·         complete the unilateral undertaking or section 106 legal agreement referred to above and issue the planning permission.

 

Additional documents:

4.

20/02480/FUL: Boswells, 1-5 Broad Street and 31 Cornmarket Street, Oxford, OX1 3AG pdf icon PDF 639 KB

Site address:                   1 – 5 Broad Street and 31 Cornmarket Street, Oxford, OX1 3AG

 

Proposal:                        Change of use from mixed use retail (Use Class A1) and educational use (Use Class D1) to Hotel (Use Class C1) with associated facilities, including bar, restaurant and roof lounge.         

 

Recommendation:

The West Area Planning Committee is recommended to:

1.     Approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of the report and grant planning permission; subject to:

·       The satisfactory completion of a legal agreement under section 106 of the Town and Country Planning Act 1990 and other enabling powers to secure the planning obligations set out in the recommended heads of terms which are set out in the report;

2.     Agree to delegate authority to the Head of Planning Services to:

·       Finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Head of Planning Services considers reasonably necessary; and

·       Finalise the recommended legal agreement under section 106 of the Town and Country Planning Act 1990 and other enabling powers as set out in the report, including refining, adding to, amending and/or deleting the obligations detailed in the heads of terms set out in the report (including to dovetail with and where appropriate, reinforce the final conditions and informatives to be attached to the planning permission) as the Head of Planning Services considers reasonably necessary; and

·       Complete the section 106 legal agreement referred to above and issue the planning permission.

 

Additional documents:

5.

20/02303/FUL: Peacock House, Baynhams Drive, Oxford, OX2 8FN pdf icon PDF 485 KB

Site address:           Peacock House, Baynhams Drive, Oxford, OX2 8FN

 

Proposal:                Change of use of ground floor of Block C of the Wolvercote Paper Mill development from GP surgery and business use to residential use (Use Class C3) comprising 5 x 2 bedroom flats and 2 x 1 bedroom flats. Alterations to fenestration at ground floor. Insertion of 3no. doors to north elevation and 4no. doors to south elevation. (Amended plans and additional information)                         

Recommendation:

The West Area Planning Committee is recommended to:

1.     approve the application for the reasons given in the report, subject to the required planning conditions set out in section 12 of the report and grant planning permission, subject to:

·         the receipt of a formal response from the Environment Agency raising no objection to the application;

·         the satisfactory completion of a legal agreement under section.106 of the Town and Country Planning Act 1990 and other enabling powers to secure the planning obligations set out in the recommended heads of terms which are set out in the report; and

2.     agree to delegate authority to the Head of Planning Services to:

·         finalise the recommended conditions as set out in the report including such refinements, amendments, additions and/or deletions as the Head of Planning Services considers reasonably necessary; and

·         finalise the recommended legal agreement under section 106 of the Town and Country Planning Act 1990 and other enabling powers as set out in the report, including refining, adding to, amending and/or deleting the obligations detailed in the heads of terms set out in this report (including to dovetail with and where appropriate, reinforce the final conditions and informatives to be attached to the planning permission) as the Head of Planning Services considers reasonably necessary; and

·         complete the section 106 legal agreement referred to above and issue the planning permission.

 

 

Additional documents:

6.

20/02938/FUL: 45 Richmond Rd, Oxford, OX1 2JJ pdf icon PDF 464 KB

Site address:                  45 Richmond Rd, Oxford, OX1 2JJ        

 

Proposal:                        Temporary installation of PV Solar Panels to front and rear roofslopes for 5 year period.

 

Reason at Committee:    This application was called in by Councillors Pressel, Turner, Clarkson, Fry, Tanner and Kennedy following concerns that this application should be determined by councillors due to the number of comments received.    

 

Recommendation:

The West Area Planning Committee is recommended to:

1.     refuse the application for the reasons given in paragraph 1.1.2 of the report and delegate authority to the Head of Planning Services to:

·       finalise the reasons for refusal including such refinements, amendments, additions and/or deletions as the Head of Planning Services considers reasonably necessary.

The recommended reasons for refusal are as follows:

1.     The solar panels, by reason of their design, siting, size and projection above the original roof surface appear incongruous, obtrusive interventions that cover a substantial area of the building’s roof slopes, a building that by virtue of its type makes a significant contribution to the special character and appearance of the Jericho Conservation Area. The design of the panels and the installation fails to comply with policies DH1 and DH3 of the Oxford Local Plan 2036 and paragraph 192 of the NPPF. The installation causes less than substantial harm to the architectural and historical significance of the heritage asset that is the Jericho Conservation Area. The harm has not been clearly or convincingly justified and therefore the proposal to retain the panels fails to comply with paragraph 194 of the NPPF. The proposal also fails to comply with policy 196 of the NPPF and would be contrary to policy DH3 of the Oxford Local Plan 2036 in that it offers insufficient public benefits to outweigh the high level of less than substantial harm that the solar panels cause and the solar panels are not required to retain the building in an optimum viable use.

2.     The solar panels are considered to cause less-than-substantial harm to the significance of the Jericho Conservation Area and this harm is not outweighed by the public benefits attributed to the development which would be contrary to the requirements of Paragraph 196 of the NPPF and Policies DH1 and DH3 of the Oxford Local Plan 2036.  The retention of these solar panels for a temporary period would not mitigate this identified less-than-substantial harm, which has been established as a result of their installation, and will not be altered over the lifetime of the temporary permission.  In accordance with the advice set out within the National Planning Practice Guidance, there would be no justification to grant a temporary period to assess the effect of the development on the conservation area over this period given the effect of this harm will not change over the temporary period, and given it is clearly contrary to national and local plan planning policy, which is also not expected to change by the end of that period, and as concluded in the recent appeal decision.

 

Additional documents:

7.

Minutes pdf icon PDF 542 KB

Recommendation: to approve the minutes of the meeting held on 8 December 2020 as a true and accurate record.

 

8.

Forthcoming applications

Items currently expected to be considered by the committee at future meetings are listed for information. This is not a definitive list and applications may be added or removed at any point. These are not for discussion at this meeting.

 

19/02815/FUL: Land Between 45 And 51 Hill Top Road, Oxford, Oxfordshire

Called in

19/02816/FUL: Land Between 45 And 51 Hill Top Road, Oxford, Oxfordshire

Called in

20/00549/LBC: Town Hall, St Aldate's, Oxford, OX1 1BX

Committee decision

20/01276/FUL: Land At Jericho Canal Side And Community Centre, 33A Canal Street, Oxford, OX2 6BX

Committee decision

20/01277/LBC: Land At Jericho Canal Side And Community Centre, 33A Canal Street, Oxford, OX2 6BX

Committee decision

20/02434/VAR: Dragon School, Bardwell Road, Oxford,OX2 6SS

Committee decision

20/02651/FUL: 152 Godstow Road, Oxford, OX2 8PG

Committee decision

20/02884/VAR: Site Of Oxford University Science Area, South Parks Road, Oxford

Committee decision

20/02417/FUL: Development of 76 & 78 Banbury Road, Oxford, OX2 6JT

Called in

20/01898/FUL: The Irving Building, Hertford Street, Oxford, OX4 3AJ

 

Committee decision

 

9.

Dates of future meetings

Future meetings of the Committee are scheduled via Zoom at 3.00pm on:

 

2021

9 February

9 March

13 April

 

 

 

 

aaPublic access to this meeting and members of the public speaking

Remote meetings will be held on Zoom.

 

Public access to remote meetings

1.       You can watch the meeting remotely by clicking on the link in the comments section or under ‘media’ sited just above the agenda items.

2.       The live link will appear on this page just as the meeting starts. This will launch a YouTube video of the live meeting. If it does not, then follow the link to the council’s YouTube channel where the video will be playing.

Registering to speaking

3.      Members of the public can register to speak at a meeting in accordance with the Procedure Rule within Council’s Constitutions.

4.      For this committee you must register to speak before noon on the working day before the meeting, giving the application name/number and whether you are supporting or objecting. You must also supply an email address and phone number.

5.       Members of the public registering to speak are recommended to submit their contribution in writing to democraticservices@oxford.gov.uk not less than 24 hours before the meeting is due to start. This will ensure that their contribution can be taken into account and, where necessary, responded to, in the event that the connection is poor or they are otherwise unable to join the meeting. Members of the public who register to speak will be advised of any word limit for their written submission.

Public attendance and speaking at remote meetings

6.      Members of the public viewing the meeting should do this through the weblink to the live stream as above.

7.      Members of the public may register to speak at the meeting in accordance with the procedure rules (see 4 and the notes at the end of the agenda frontsheet)

8.      Those registering to speak will be provided with joining instructions and guidance on public participation in remote meetings by the Committee and Member Services Team.

9.       When the meeting starts, or during the agenda item before the one they are speaking on, they should follow these instructions and join the meeting. When joining a meeting members of the public with a right to speak must ensure that they can be identified as a registered speaker otherwise their access to the meeting will be blocked.

10.   They will be held as an ‘attendee’ and be able to see and hear the meeting but not take part.

11.   The Meeting Host will ‘enable’ their microphone when they are called to speak, or may admit them to the meeting. They must not speak until are invited to do so by the Chair. Speeches are timed from the first words of the speech: there is no penalty for delays caused by the technology.

12.   The member of the public may remain as an attendee or in the meeting to hear the remainder of the agenda item. Once their contribution has been heard the Meeting Host will mute their microphone and it must remain muted for the remainder of the meeting unless the Chair invites them to speak again, at which point the microphone will be enabled again.

13.   At the end of the agenda item, the Chair may ask speakers attending for that item to disconnect from the remote meeting and the Meeting Host may remove their access to the meeting. Members of the public may continue to observe the meeting by watching the live stream accessed via a link on the Council’s meetings webpages.

14.   If a member of the public exercising their right to speak at a remote meeting loses connectivity during their contribution, they should immediately dial back in to the meeting using the telephone number provided in the joining instructions.

15.   If a member of the public exercising their right to speak at a remote meeting loses connectivity and is unable to re-join the meeting their previously submitted written contribution will be considered (it will be read out by an officer who will keep strictly to the allocated time limit). If no written contribution has been submitted the meeting will proceed without considering their contribution.

 

Press access to remote meetings

16.   Journalists wishing to attend a remote meeting are advised to inform pressoffice@oxford.gov.uk not less than 24 hours before the meeting is due to start to be issued with joining instructions.

17.   Journalists in remote attendance are asked to keep their microphone muted and their video camera turned off.

18.   Alternatively journalists can access meetings by viewing the live stream as set out in 1 and 2 above.

 

Information for those attending regulatory committees - Remote meetings guidelines

Regulations passed in April 2020 enable the Council to hold meetings without some or all Members being physically present together in a room. To ensure the smooth running of remote meetings the Council has agreed a Protocol for Remote Meetings and everyone is asked to follow these guidelines which are based on that Protocol.

Attendance at remote meetings

Members (councillors) are “in attendance” provided that they can hear and be heard by the other participants. Any loss of visual connection does not give rise to non-attendance but a loss of audio connection does.

Should you lose connection to the meeting try to reconnect immediately. If you cannot immediately re-join the meeting by video link, please dial in to the meeting using the telephone number provided in the joining instructions.

If a Councillor loses connectivity to this meeting they will be prohibited from participating in the debate and voting on that agenda item unless the discussion is paused for the period of their non-attendance.

If other participants lose connection, this does not affect the debate or vote.

Remote meetings etiquette

All participants are asked to:

·       Stay visible on camera while your video feed is on. Turn the camera off if you stand up or leave your seat.

·       Keep your microphone muted unless speaking. Un-mute / mute your own microphone before and after speaking.

·       Use the “raise hand” icon to indicate a wish to speak. This is located in the “Participants” tab. Please be patient, the Chair will call you to speak and has absolute discretion to determine the order in which participants speak. Please lower your virtual hand after speaking.

·       Not speak over other participants.

·       Keep contributions relevant and concise.

·       Councillors and officers must use the Chat function only to assist with the smooth administration of the meeting, e.g. to alert officers to a loss of audio connectivity.

Voting at remote meetings

When determining an application the voting will be by a roll call.

When called by the Clerk, Councillors are asked to state how they are voting on the proposal (e.g. “for”, “against” or “abstain”). Any Member who has not been in attendance to hear the full presentation and debate on an agenda item will be required to abstain from voting on that matter.