The following apologies were given:-

Councillor Rundle – Councillor Gotch substituted;

Councillor Curran – Councillor O’Hara substituted;

Councillor Hollick – Councillor Williams substituted

Councillor Darke – apologies.

In the absence of both the Chair and the Vice Chair, it was resolved that Councillor Van Coulter be elected as Chair for this meeting.

None made.

The Head of City Development has submitted a report which details a planning application to demolish the existing sports pavilion. Erection of 2 storey community centre involving replacement sports pavilion, car and cycle parking, entrance square, multi-use games area and children's play area.

Officer recommendation: To APPROVE the planning application subject to the following conditions:

Conditions

1          Development begun within time limit      

2          Develop in accordance with approved plans    

3          Samples of exterior materials       

4          Development to adopt Secure by Design Principles    

5          Management Plan  

6          Hours of operation  

7          Details of external lighting            

8          Provision of refuse storage           

9          Provision of cycle storage

10        Landscape Plan      

11        Landscape carried out on completion     

12        Details of access road and parking area            

13        Details of mechanical plant and ventilation      

14        Scheme for treatment of cooking odours           

15        Sustainable Urban Drainage Scheme   

16        Provision of NRIA recommendations      

17        Provision of Biodiversity Report recommendations

The Head of City Development submitted a report (previously circulated now appended) concerning a planning application to demolish the existing sports pavilion, and the erection of 2 storey community centre involving replacement sports pavilion, car and cycle parking, entrance square, multi-use games area and children's play area.

Having taken all submissions into account, both written and oral, the Committee resolved to APPROVE the application as detailed in the officer’s report (and shown below); and that the Head of City Development be authorised to issue the notice of permission.

Conditions.

1          Development begun within time limit      

2          Develop in accordance with approved plans    

3          Samples of exterior materials       

4          Development to adopt Secure by Design Principles    

5          Management Plan  

6          Hours of operation  

7          Details of external lighting            

8          Provision of refuse storage           

9          Provision of cycle storage

10        Landscape Plan      

11        Landscape carried out on completion     

12        Details of access road and parking area            

13        Details of mechanical plant and ventilation      

14        Scheme for treatment of cooking odours           

15        Sustainable Urban Drainage Scheme   

16        Provision of NRIA recommendations      

17        Provision of Biodiversity Report recommendations

18        Noise impact assessment required.

The Head of City Development has submitted a report which details a planning application for a change of use from a residential dwelling house (use class C3) to a House of Multiple Occupation (use class C4).

Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions.

Conditions:

1          Development begun within time limit      

2          Develop in accordance with approved plans    

3          Specific exclusion approved plans         

4          Details excluded submit revised plans    the cycle and refuse bin stores, 001 and 004,

5          Variation of road traffic order

The Head of City Development submitted a report (previously circulated now appended) concerning a planning application for a change of use from a residential dwelling house (use class C3) to a House of Multiple Occupation (use class C4).

Martin Armstrong (Planning Officer) presented the report to the Committee. There were no speakers for or against the application.

Having taken all submissions into account, both written and oral, the Committee resolved to APPROVE the application as detailed in the officer’s report (and shown below); and that the Head of City Development be authorised to issue the notice of permission.

Conditions.

1          Development begun within time limit      

2          Develop in accordance with approved plans    

3          Specific exclusion approved plans         

4            Details excluded submit revised plans, the cycle and refuse bin stores, 001 and 004,

5          Variation of road traffic order

The Head of City Development has submitted a report which details a planning application to demolish existing conservatory.  Erection of part single storey, part two storey, side and rear extension including balcony to rear.

Officer recommendation: That the Committee REFUSE the planning application for the following reasons:

1          Having regard to its height, projection to the rear and proximity to the boundary, as well as the proposed balcony and the sloping nature of the site and surrounding gardens, the proposed development would result in an overshadowing and overbearing effect to the adjacent gardens at 63 and 67 Asquith Road as well as an increase in the perception of overlooking, all to the detriment of the residential amenity of current and future adjacent occupiers and contrary to Policies CP1 and CP10 of the adopted Oxford Local Plan 2001 - 2016 and HP14  of the Sites and Housing Plan.

 2         Having regard to its height, depth, width and overall bulk and mass relative to the existing house and surrounding properties, the proposed development would form an overly large and bulky addition to the house and would appear jarring and incongruous when viewed from the gardens of surrounding properties, to the detriment of visual amenity and contrary to Policies CP1 and CP8 of the adopted Oxford Local Plan 2001 - 2016, CS18 of the Core Strategy and HP9 of the Sites and Housing Plan.

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application to demolish an existing conservatory and the erection of part single storey, part two storey, side and rear extension including balcony to rear.

Martin Armstrong (Planning Officer) presented the report to the Committee.

In accordance with the criteria for public speaking Ed Turner spoke clarifying the reasons why he called in the application, and Gavin Lovatt (Applicant) spoke in favour of it.

Having taken all submissions into account, both written and oral, the Committee resolved to APPROVE the planning application with standard conditions listed below, and that the Head of City Development be authorised to issue the notice of permission.

Conditions.

1       Commence within 3 years;

2       Use of matching materials;

3       Removal of permitted development rights.

Should officers consider further conditions to be necessary, these will be agreed in consultation with Councillor Coulter (Acting Chair at the meeting)

The Head of City Development has submitted a report which details a planning application to demolish existing bungalow and garages.  Erection of 1 x 4-bed dwelling (use class C3)

Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions:

Conditions

1          Development begun within time limit      

2          Develop in accordance with approved plans    

3          Samples       

4          SUDS            

5          Pedestrian vision splays   

6          Design - no additions to dwelling            

7          Shed/cycle parking

8          Sustainability measures / implementation

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application to demolish the existing bungalow and garages and the erection of 1 x 4-bed dwelling (use class C3).

Martin Armstrong (Planning Officer) presented the report to the Committee.

In accordance with the criteria for public speaking, Jill Northover, Amanda Jeffries, Mark Arnold and Charles Parrack spoke against the application and Garry Tan (Applicant) spoke in favour of it.

Having taken all submissions into account, both written and oral, the Committee resolved to REFUSE the planning application for the following reasons:-

1       Height, bulk and massing out of keeping with surrounding area and having a detrimental effect on the street;

2       Overlooking of neighbouring properties in Ferry Road

The Head of City Development has submitted a report which details three planning applications for smoking shelters at the John Radcliffe, Nuffield and Churchill Hospitals.

Planning application (13/01803/FUL) is for provision of 5 free-standing proprietary smoking shelters across the John Radcliffe Hospital site for use by patients and visitors. 

Planning application (13/01806/FUL) is for provision of 3 proprietary smoking shelters on the Churchill hospital site

Planning application (13/01807/FUL) is for provision of 1 smoking shelter on the Nuffield hospital site

Officer recommendations:

1. That the Committee APPROVE the planning application (13/01803/FUL) subject to the following conditions

Conditions

1          Development begun within time limit      

2          Develop in accordance with approved plns       

3          Materials as specified        

2. That the Committee APPROVE the planning application (13/01806/FUL) subject to the following conditions

Conditions

1          Development begun within time limit      

2          Develop in accordance with approved plns       

3          Materials as specified        

3. That the Committee APPROVE the planning application (13/01807/FUL) subject to the following conditions

Conditions

1          Development begun within time limit      

2          Develop in accordance with approved plns       

3          Materials as specified        

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application for three planning applications for smoking shelters at the John Radcliffe, Nuffield and Churchill Hospitals, as follows:-

Planning application 13/01803/FUL is for provision of 5 free-standing proprietary smoking shelters across the John Radcliffe Hospital site for use by patients and visitors. 

Planning application 13/01806/FUL is for provision of 3 proprietary smoking shelters on the Churchill hospital site

Planning application 13/01807/FUL  is for provision of 1 smoking shelter on the Nuffield hospital site

 Martin Armstrong (Planning Officer) presented the report to the Committee.

In accordance with the criteria for public speaking, Ruth Wilkinson spoke in favour of the application. No-one spoke against it.

Having taken all submissions into account, both written and oral, the Committee resolved to APPROVE planning applications 13/01803/FUL, 13/013806/FUL and 13/013807/FUL with conditions as laid out in the planning officer’s report (and shown below) and that the Head of City Development be authorised to issue the three notices of permission

Conditions (for each application)

1          Development begun within time limit      

2          Develop in accordance with approved plns       

3          Materials as specified        

The Head of City Development has submitted a report which details a planning application to demolish existing dental surgery and garage.  Erection of three-storey building to provide 9 flats (3 x 3-bed, 4 x 2-bed and 2 x 1-bed) (Use class C3).  Provision of private and shared amenity space, 19 cycle parking spaces, 12 car parking spaces and a communal bin store.  Access off the London Road (amended plans)

Officer recommendation: That the Committee GRANT planning permission, subject to the satisfactory completion of an accompanying legal agreement and to delegate to the Head of City Development the issuing of the notice of permission upon its completion. Should however the Community Infrastructure Levy [CIL] charging schedule come into force prior to the completion of the legal agreement, then it shall exclude any items included on the list of infrastructure published in accordance with regulation 123 of the CIL regulations.

If the required legal agreement is not completed within a reasonable period, then the Committee delegates the issuing of a notice of refusal to the Head of City Development on the grounds that the development has failed to adequately mitigate its impacts.

Conditions

1          Development begun within time limit      

2          Develop in accordance with approved plans    

3          Samples       

4          Sustainability design/construction          

5          Landscape plan required  

6          Landscape carry out by completion         

7          Tree Protection Plan (TPP) 1        

8          Boundary details before commencement          

9          Privacy screens       

10        Landscape management plan     

11        Permeable parking area    

12        SUDS drainage       

13        Suspected contamination - Risk assess            

14        Bin stores and cycle parking        

15        Construction Travel Plan  

16        Landscape hard surface design - tree roots      

17        Landscape underground services - tree roots

18       Vision splays

19       Levels details

20       Retain trees/shrubs along southern boundary

21       Side windows obscure glazed

22       Aboricultural Method Statement

Legal Agreement

Contribution towards affordable housing as required by policy HP4 of the sites and Housing Plan for all new development of between 4 – 9 units

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application to demolish the existing dental surgery and garage, and the erection of three-storey building to provide 9 flats (3 x 3-bed, 4 x 2-bed and 2 x 1-bed) (Use class C3). Provision of private and shared amenity space, 19 cycle parking spaces, 12 car parking spaces and a communal bin store and access off the London Road (amended plans).

Martin Armstrong (Planning Officer) presented the report to the Committee.

In accordance with the criteria for public speaking, Mark Chenery (Agent for the Applicant) spoke in favour of the application. No-one spoke against it.

Having taken all submissions into account, both written and oral, the Committee resolved to APPROVE the planning application, subject to the satisfactory completion of an accompanying legal agreement and to delegate to the Head of City Development the issuing of the notice of permission upon its completion.

Should however the Community Infrastructure Levy [CIL] charging schedule come into force prior to the completion of the legal agreement, then it shall exclude any items included on the list of infrastructure published in accordance with regulation 123 of the CIL regulations.

If the required legal agreement is not completed within a reasonable period, then the Committee delegates the issuing of a notice of refusal to the Head of City Development on the grounds that the development has failed to adequately mitigate its impacts.

Conditions.

1          Development begun within time limit      

2          Develop in accordance with approved plans    

3          Samples       

4          Sustainability design/construction          

5          Landscape plan required  

6          Landscape carry out by completion         

7          Tree Protection Plan (TPP) 1        

8          Boundary details before commencement          

9          Privacy screens       

10        Landscape management plan     

11        Permeable parking area    

12        SUDS drainage       

13        Suspected contamination - Risk assess            

14        Bin stores and cycle parking        

15        Construction Travel Plan  

16        Landscape hard surface design - tree roots      

17        Landscape underground services - tree roots

18        Vision splays

19        Levels details

20        Retain trees/shrubs along southern boundary

21        Side windows obscure glazed

22        Aboricultural Method Statement

23        No use of flat roof – use of patios and balconies only.

Legal Agreement.

Contribution towards affordable housing as required by policy HP4 of the sites and Housing Plan for all new development of between 4 – 9 units

(During consideration of this item, Councillor David Williams explained that he lived nearby but that he did not consider this to be a disclosable pecuniary interest).

To receive information on planning appeals received and determined during August 2013

The Committee is asked to note this information.

Resolved to note the report on planning appeals received and determined during   August  2013

The following items are listed for information. They are not for discussion at this meeting.

12/02848/OUT - Land North Of Littlemore Healthcare Trust, Sandford Road - Outline application (fixing access) for up to 140 residential units together with 258 car parking spaces, 356 cycle parking spaces, landscaping and open space.

13/00302/FUL – Oxford Stadium, Sandy Lane - Demolition of existing structures. Erection of 220 x residential units (37 x 1 bed flats, 43 x 2 bed flats, 24 x 2 bed houses, 90 x 3 bed houses, 26 x 4 bed houses) (use class C3 - single family dwellings), new site accesses, parking, landscaping, public open space and ancillary works.

13/01553/CT3 - Eastern House, Eastern Avenue - Demolition of Eastern House and erection of 7 x 3-bed and 2 x 2-bed dwellings (use class C3).  Provision of associated car parking, landscaping, private amenity space and bin and cycle stores.

13/01555/CT3 - Land East Of Warren Crescent - Erection of 10 x 3-bed dwellings (use class C3) together with associated car parking, cycle and bin storage.  Diversion of public footpath.        

13/01893/ADV – Humphries, Oxford, 72 Rose Hill - Installation of 1 x internally illuminated totem sign, 1 x non illuminated totem sign, 1 x internally illuminated fascia sign,  1 x non illuminated  fascia sign, 1 x externally illuminated entrance gate and 1 x internally illuminated hanging sign to the front elevation.

13/00757/FUL – 8 Jersey Road – Internal alterations to an existing, lawfully extended, building to provide enlarged flats (2 x 2-bed and 2 x 1-bed).  Provision of vehicle parking, bin/cycle storage, communal amenity space and landscaping.

13/01811/FUL – 98 London Road - Installation of two aluminium louvres to rear elevation in association with internal plant machinery. (Amended plan and Additional Information)

13/01502/FUL – 255 Marston Road - Demolition of existing three storey building and redevelopment of the site to create a retail unit on the ground floor (use class A1) and 1 x 2 bed maisonette above (use class C3) and erection of 2 x 2 storey, 2 bed dwelling houses (use class C3). (Amended description)

13/01792/FUL – 23 Nowell Road - Erection of two storey side and rear extension.  Creation of 2 bed dwelling house to the side (use class C3) with associated parking and self contained garden.

13/02285/CT3 - Land Fronting 33 To 61, Blackbird Leys Road - Provision of 18No. residents' parking spaces on existing grass verges.

13/02286/CT3 - Land Fronting 1 To 21 Monks Close - Provision of 19No.residents' parking spaces on existing grass verges.

Resolved to note the forthcoming applications as listed on the agenda, with the addition of a report for 34 Mill Lane, Marston.

The Committee NOTES the following future meeting dates:

Wednesday 6 November 2013 (and Thursday 14 November if necessary)

Wednesday 4 December 2013 (and Thursday 12 December if necessary)

Resolved to note the following forthcoming meetings:-

Wednesday 6^th November 2013 (and Thursday 14^th November is necessary);

Wednesday 4^th December 2013 (and Thursday 12^th December if necessary)