None

Members are asked to declare any disclosable pecuniary interests they may have in any of the following agenda items.  Guidance on this is set out at the end of these agenda pages.

The following declarations of interest were made:-

Councillor Lloyd-Shogbesan declared an interest in agenda item 5 (59 Littlemore Road, minute 106 refers) on the grounds that he was a Board Member of the organisation that had made the application. He intended to withdraw from the room during consideration of this item.

The Head of City Development has submitted a report which details a planning application to demolish the existing buildings on application site.  Outline planning application (fixing details of access) for the erection of 48,000sqm of class D1 research floorspace and ancillary facilities on 2 to 5 storeys over 5 building plots as an extension to University of Oxford Old Road Campus.  Provision of 459 car parking spaces, cycle parking, hard and soft landscaping and boundary treatment

Officer recommendation: The Committee is recommended to support the proposals in principle but defer the planning application in order to draw up an accompanying legal agreement and to delegate to officers the issuing of the Notice of Planning Permission on its completion.

The Head of City Development submitted a report which detailed a planning application to demolish the existing buildings on application site.  Outline planning application (fixing details of access) for the erection of 48,000sqm of class D1 research floorspace and ancillary facilities on 2 to 5 storeys over 5 building plots as an extension to University of Oxford Old Road Campus.  Provision of 459 car parking spaces, cycle parking, hard and soft landscaping and boundary treatment

Murray Hancock (Planning Officer) presented the report to the Committee. Hugh Jones and Craig Rossington (Oxfordshire County Council Highways) attended the meeting and spoke on the traffic and transport aspects of the application.

In accordance with the criteria for public speaking, Nicholas Rollin and Tony Joyce spoke against the application and made the following points:-

• Not against development at this site, but wished to highlight certain aspects which were of concern;
• Expressed concern about traffic delays in the area, parking issues, height of proposed new buildings particularly those nearest to Old Road, need for good cycle routes – it is good to encourage this but please note that there are high kerbs and narrow lanes around here;
• The area has already lost facilities, some replacement would be welcomed, especially sporting facilities;
• Whilst appreciating the University’s efforts to consult with local people, residents still have some concerns about the site as it is now and as it may be in future;
• Car parking at the site is an especial concern – the number of increased spaces should happen at the same rate as the increase in employment at the site.

Christopher Patterson (Agent for the Applicant) spoke in favour of the applications and made the following points:-

• Had nothing further to add to the officer’s report and presentation, but would be happy to answer questions;
• Stressed that the University had tried very hard to involve the local community in its plans. There had been meetings and workshops at which people could engage with the design team;
• The submission had been prepared with input from both individuals and community groups as well as statutory consultees;
• Dialogue with groups would continue.

In discussing the application, members of the Committee made the following comments and observations which they asked to be recorded for future reference:-

• This is a very significant application and the Committee noted and welcomed the fact that the University had discussed the application with the local community and had listened to its comments;
• The Committee hoped that this communication would continue;
• There were still issues with the site, but this application gave the Council the opportunity to manage change here. Change at the site had, over time, been somewhat piecemeal;
• Conditions attached to the application should be living documents, not merely a tick list;
• The recommendations in the report were fine, but it would be advantageous to have the Chair and Vice Chair of the Committee look over the wording to ensure that the right mechanism was in place;
• There was concern about the proposed  ...  view the full minutes text for item 104.

The Head of City Development has submitted a report which details a planning application to demolish the existing dwelling house. Erection of 2 x semi-detached dwelling houses (Class C3), provision of car parking and landscaping. (Additional Information)

Officer recommendation: That the Committee APPROVE the planning application subject to the conditions listed in the report.

The Head of City Development submitted a report which detailed a planning application to demolish the existing dwelling house, and the erection of 2 x semi-detached dwelling houses (Class C3), provision of car parking and landscaping. (Additional Information)

Murray Hancock (Planning Officer) presented the report to the Committee.

In accordance with the criteria for public speaking, James Watts and Charles Crombie spoke against the proposal, expressing concerns about overlooking, the scale, mass and bulk of the property and the overbearing nature of the development.

Nik Lyzba and Danny Wright spoke in favour of it, pointing out that the application sought to make better use than at present of the land for housing, and that the proposal met Council standards for sunlight, daylight and the outlook from windows. They would be willing to accept a condition requiring obscured glass in the side windows.

The Committee considered all submissions, both written and oral, and RESOLVED to approve the planning application with conditions laid out in the planning officer’s report and that the Head of City Development be authorised to issue the notice of permission.

The Head of City Development has submitted a report which details a planning application to erect a single storey side and rear extension. Subdivision of dwelling house to form 3 self-contained flats (Class C3).

Officer recommendation: That the Committee REFUSE the planning application because of the reasons listed in the report.

The Head of City Development submitted a report which detailed a planning application to erect a single storey side and rear extension. Subdivision of dwelling house to form 3 self-contained flats (Class C3).

Martin Armstrong (Planning Officer) presented the report to the Committee.

In accordance with the criteria for public speaking, James McLaughlin spoke in favour of the application. He pointed out that the charity, Response, had owned the property for over 15 years, during which time it has not been a family dwelling. It provides supported accommodation for people with mental health problems. The intention is to support people so that they can become independent and move on to other accommodation.

No-one spoke against it.

The Committee noted that the application was recommended for refusal. It also noted an offer from officers, made at the meeting, to work with the applicant on improving the proposal, and that the normal fee for pre-application advice would be waived in this instance.

The Committee considered all submissions both written and oral and RESOLVED:-

(1)     To refuse the application for reasons laid out in the planning officer’s report;

(2)     To note and welcome officers’ suggestion that they work with the applicant to improve the proposal, and that no charge would be made in this instance for pre-application advice.

(Having declared an interest in this item, Councillor Lloyd-Shogbesan withdrew from the meeting whilst this item was considered, and took no part in the discussions.)

The Head of City Development has submitted a report which details a planning application to erect a two storey side extension. (Amended Plans)

Officer recommendation: That the Committee APPROVE the planning application subject to the conditions listed in the report.

The Chair informed the Committee that the call in for this item had been withdrawn by Councillor Clarkson. The item would be dealt with by planning officers under delegated powers, and was therefore withdrawn from the agenda.

The Head of City Development has submitted a report which details a planning application to erect a part single storey, part two storey, rear extension. (Amended description)

Officer recommendation: That the Committee APPROVE the planning application subject to the conditions listed in the report.

The Head of City Development submitted a report concerning planning application 12/02782/FUL – erection of part single storey, part two storey rear extension at 19 Rymers Lane.

The Committee considered that this was a non-contentious application that did not need further discussion.

Resolved to approve the application with conditions laid out in the planning officer’s report, and that the Head of City Development be authorised to issue the notice of permission.

The Head of City Development has submitted a report which details a planning application to vary conditions 3 [tree protection], 4 [landscaping], 6 [means of enclosure], 11 [means of access], 12 [bin and cycle stores] and 13 [vision splays] of planning permission 07/01984/FUL to allow post-commencement discharge of conditions. (Amended description) (Amended plans)

Officer recommendation: That the Committee APPROVE the planning application subject to the conditions listed in the report.

The Head of City Development submitted a report detailing a planning application to vary conditions 3 [tree protection], 4 [landscaping], 6 [means of enclosure], 11 [means of access], 12 [bin and cycle stores] and 13 [vision splays] of planning permission 07/01984/FUL to allow post-commencement discharge of conditions. (Amended description) (Amended plans).

Martin Armstrong (Planning Officer) presented the report to the Committee.

In accordance with the criteria for public speaking, Mr Robert Pope spoke in favour of the application. No-one spoke against it.

Resolved to approved the application with conditions laid out in the planning officer’s report, and with  the addition of those conditions listed below; including an amendment to Condition 6,  and that the Head of City Development be authorised to issue the notice of permission.

Amended condition:-

• Condition 6 is amended to require the provision and retention of cycle parking for all the plots.

Additional conditions:-

• Condition 7 – landscaping as per the approved plan to be provided in the first planting season and retained thereafter;

• Condition 8 – refuse and recycling storage as per the approved plan to be provided prior to first occupation and retained thereafter;

• Condition 9 – Boundary fences as per the approved plan to be provided prior to first occupation and retained thereafter;

• Condition 10 – Parking areas, access, and vision splays as per the approved plan to be provided prior to first occupation and retained thereafter;

• Condition 11 – second floor dormer windows to be obscure glazed and retained;

• Condition 12 – no further windows to be installed in the flank wall of plot 7;

• Condition 13 – remove permitted development rights for all dwellings;

• Condition 14 – dwellings to be occupied and used as homes for single people and families (Use Class C3) only.

To receive information on planning appeals received and determined during November 2012.

The Committee is asked to NOTE this information.

Resolved to note the report.

The minutes from the meeting held on 4 December 2012.

The Committee NOTES the minutes of 4 December 2012 as a true and accurate record.

Resolved to confirm as a correct record the minutes of the meeting held on 4^th December 2012.

The Chair, Councillor Darke, briefly updated the Committee on the progress of the Headington Hill Conservation Area Appraisal. Following its consideration in August by the Committee, a meeting was held (in November)  that involved various individuals and groups, including Ward Councillors, residents associations and Councillor Darke; and as a result of this some minor amendments were made to the appraisal document. Councillor Darke has now endorsed the document.

The Committee NOTES the following forthcoming applications:

12/01106/FUL – Cotuit Hall, Pullens Lane - Erection of 3 new buildings on 3 floors plus basement to provide teaching, residential and ancillary accommodation, together with underground common room to frontage. Refurbishment of existing Marcus and Brewer buildings, including alteration to existing elevations. Provision of new pedestrian footpath from Pullens Lane.

12/01107/CAC – Cotuit Hall, Pullens Lane - Demolition of existing upper and middle blocks of accommodation.  

12/03123/EXT - Ruskin Hall, Dunstan Road - Application to extend the time limit for implementation of planning permission 09/00636/FUL (Erection of student accommodation on 2 and 3 storeys. Cycle parking. Associated hard and soft landscaping).

12/03124/EXT - Ruskin Hall, Dunstan Road - Application to extend the time limit for implementation of planning permission 09/00634/FUL (Erection of 4 storey building to provide student accommodation. Cycle parking. Associated hard and soft landscaping).

12/02622/CT3 & 12/02623/CT3 – Parks Depot, Bury Knowle Park - Erection of 5 x 3-bed, 3 x 2-bed and 2 x 1-bed flats (use class C3) arranged around central courtyard together with cycle and bin store and Conservation Area Consent for demolition of brick shed and former mess building.

12/02848/OUT - Land North Of Littlemore Healthcare Trust, Sandford Road - Outline application (fixing access) for up to 140 residential units together with 258 car parking spaces, 356 cycle parking spaces, landscaping and open space.

12/02935/FUL – Former Lord Nuffield Club - Change of use from use from a Leisure Centre (use class D2) to a Community Free School (use class D1), works to the external appearance of the existing building, boundary treatments, provision of play areas, access and parking along with associated landscaping.

12/02967/FUL - Parking Area And Part Sports Field, William Morris Close - Construction of two all weather playing pitches, plus a new residential development consisting of 6 x 1 bed flats, 15 x 2 bed flats, 6 x 3 bed flats, 13 x 3 bed houses and 3 x 4 bed houses, together with access road, parking, landscaping etc accessed off Barracks Lane.

12/03053/OUT - Garages to the rear of 1 3 5 7 And 9 Coppock Close - Demolition of eleven garages. Erection of 2 x single storey, one bedroom detached dwellings with provision of private amenity space, 2 parking spaces and cycle and bin storage.

12/03127/FUL - 6 and 8 Mortimer Road - Erection of 2 storey dwelling (class C3).  Provision of private amenity space, car parking, refuse and cycle stores.

Resolved to note the list of forthcoming applications.

The Committee NOTES the following future meeting dates:

Tuesday 5^th February 2013 (and Tuesday 12^th February if necessary)

Tuesday 5^th March 2013 (and Thursday 7^th March if necessary)

Tuesday 16^th April 2013 (and Tuesday 23^rd April if necessary)

Resolved to note the following dates of future meetings:-

Tuesday 5^th February 2013 (Tuesday 12^th March if necessary);

Tuesday 5^th March 2013 (Thursday 7^th March if necessary);

Tuesday 16^th April 2013 (Tuesday 23^rd April if necessary).