Apologies were received from Councillor David Rundle (substitute Councillor Mike Gotch) and Councillor Mary Clarkson (substitute Councillor Mark Lygo).

Members are asked to declare any disclosable pecuniary interests they may have in any of the following agenda items.  Guidance on this is set out at the end of these agenda pages.

Councillor Coulter declared that he was the director of Ruskin College (minute 117: 5 Ruskin Hall, Dunstan Road: 12/03124/EXT & 12/03123/EXT) and was therefore not going to vote or participate in the discussion of this application

Councillor Altaf-Khan declared that he was on the Council of Ruskin College and was a school governor (minute 117: 5 Ruskin Hall, Dunstan Road: 12/03124/EXT & 12/03123/EXT) but that he was approaching the application with an open mind.

Neither Councillors’ declaration are disclosable pecuniaries.

The Head of City Development has submitted a report which details a planning application for the variation of the legal agreement relating to retail park to allow up to 20% of all retail units sales area to be for food sales

Officer recommendation: That the Committee AGREE to the amendment of a planning application relating to the Retail Park so as to permit up to 20% of all units sales area for food sales and delegate the issuing of the Deeds of   Release to officers.

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application for the variation of the legal agreement relating to retail park to allow up to 20% of all retail units sales area to be for food sales

In accordance with the criteria for public speaking, the Committee noted that no one spoke for or against the application.

After taking all written submissions into account, the Committee resolved (by 9 votes to 0) to AGREE to the amendment of a planning application relating to the Retail Park so as to permit up to 20% of all units sales area for food sales and delegate the issuing of the Deeds of  Release to officers.

The Head of City Development has submitted a report which details two planning applications:

12/03124/EXT: extend the time limit for implementation of planning permission 09/00634/FUL (Erection of 4 storey building to provide student accommodation. Cycle parking. Associated hard and soft landscaping).

12/03123/EXT: extend the time limit for implementation of 09/00636/FUL: Erection of student accommodation on 2 and 3 storeys (Block D). Cycle parking. Associated hard and soft landscaping

Officer recommendation: That the Committee APPROVE the applications subject to completion of a legal agreement and the following conditions for each application.

12/03123/EXT: Extension of time for the erection of student accommodation on 2 and 3 storeys (Block D). Cycle parking. Associated hard and soft landscaping. Previous application: 09/00636/FUL:

1          Development begun within time limit         

2          Develop in accordance with approved plans        

3          Materials - samples

4          Sustainable Drainage         

5          Contamination          

6          Cycle parking           

7          Students - No cars   

8          Travel Plan    

9          Construction Travel Plan     

10        Construction no mud on highway   

11        Arboriculture

12        Landscape plan       

13        Planting season       

14        Landscaping

15        Archaeology

16        NRIA  

17        Student accommodation     

18        Student accommodation - term time         

19        Public Art      

20        Lighting scheme

21        Drainage Strategy   

S106 Contributions:

County:

£ 1890 towards Library infrastructure and book stock

£ 4140 towards Cycle improvements in the vicinity

City:

£ 1800 towards Indoor Sports

12/03124/EXT: Extension of time for the erection of 4-storey building (Block A) to provide student accommodation. Cycle parking. Associated hard and soft landscaping. Previous application: 09/00634/FUL:

1          Development begun within time limit         

2          Develop in accordance with approved plans        

3          Contamination          

4          Cycle Parking           

5          Students - No cars   

6          Travel Plan    

7          Construction Travel Plan     

8          Construction no mud on highway   

9          Arboriculture

10        Revised landscape and planting plan        

11        Planting season       

12        Landscape Management Plan       

13        Programme of archaeological work          

14        Natural Resource Impact Analysis (NRIA)

15        Students        

16        Student Accommodation - out of term use            

17        Public Art

S106 Contributions:

County:

£ 2591 towards Library infrastructure and book stock

£ 5934 Cycle improvements in the vicinity

City:

£ 2580 towards Indoor Sports

The Head of City Development submitted a report (previously circulated now appended) which detailed extending the time limit for implementation of planning permission for two planning applications:

12/03123/EXT: Extension of time for the erection of student accommodation on 2 and 3 storeys (Block D). Cycle parking. Associated hard and soft landscaping. Previous application: 09/00636/FUL.

12/03124/EXT: Extension of time for the erection of 4-storey building (Block A) to provide student accommodation. Cycle parking. Associated hard and soft landscaping. Previous application: 09/00634/FUL.

Councillor Coulter abstained from the discussion and vote.

In accordance with the criteria for public speaking, the Committee noted that no one spoke for or against the application.

After taking all written submissions into account, the Committee resolved (by 8 votes to 0) to APPROVE the two applications (12/03123/EXT & 12/03124/EXT) subject to completion of a legal agreement and the following conditions for each application.

12/03123/EXT:

1          Development begun within time limit         

2          Develop in accordance with approved plans        

3          Materials - samples

4          Sustainable Drainage         

5          Contamination          

6          Cycle parking           

7          Students - No cars   

8          Travel Plan    

9          Construction Travel Plan     

10        Construction no mud on highway   

11        Arboriculture

12        Landscape plan       

13        Planting season       

14        Landscaping

15        Archaeology

16        NRIA  

17        Student accommodation     

18        Student accommodation - term time         

19        Public Art      

20        Lighting scheme

21        Drainage Strategy   

S106 Contributions:

County:

£ 1890 towards Library infrastructure and book stock

£ 4140 towards Cycle improvements in the vicinity

City:

£ 1800 towards Indoor Sports

12/03124/EXT:

1          Development begun within time limit         

2          Develop in accordance with approved plans        

3          Contamination          

4          Cycle Parking           

5          Students - No cars   

6          Travel Plan    

7          Construction Travel Plan     

8          Construction no mud on highway   

9          Arboriculture

10        Revised landscape and planting plan        

11        Planting season       

12        Landscape Management Plan       

13        Programme of archaeological work          

14        Natural Resource Impact Analysis (NRIA)

15        Students        

16        Student Accommodation - out of term use            

17        Public Art

S106 Contributions:

County:

£ 2591 towards Library infrastructure and book stock

£ 5934 Cycle improvements in the vicinity

City:

£ 2580 towards Indoor Sports

The Head of City Development has submitted a report which details a planning application for the erection of a single and two storey rear extensions.

Officer recommendation: That the Committee APPROVE the application subject to the following conditions.

1 Development begun within time limit

2 Develop in accordance with approved plans

3 Materials to match existing

4 Surface Water Drainage and Biodiversity the conditions listed in the planning report.

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application for the erection of a single and two storey rear extensions.

In accordance with the criteria for public speaking, the Committee noted that no one spoke for or against the application.

After taking all written submissions into account, the Committee resolved (by 9 votes to 0) to APPROVE the application subject to the following conditions:

1 Development begun within time limit

2 Develop in accordance with approved plans

3 Materials to match existing

4 Surface Water Drainage and Biodiversity

The Head of City Development has submitted a report which details a planning application for a change of use from a Leisure Centre (use class D2) to a Community Free School (use class D1), works to the external appearance of the existing building, boundary treatments, provision of play areas, access and parking along with associated landscaping. (Amended plans)

Officer recommendation: That the Committee SUPPORT the proposals in principle but defer the planning application in order to draw up an accompanying legal agreement and to delegate to officers the issuing of the notice of planning permission on its completion, subject to the following conditions.

1 Development begun within time limit

2 Develop in accordance with approved plans

3 Materials - matching

4 Landscape plan required

5 Landscape carry out after completion

6 Boundary details before commencement first occupation,

7 SUDS for car parking area

8 Parking and vehicle manoeuvring areas

9 Cycle parking details required

10 Provision of bin stores

11 Travel Plan and detailed SRTS

12 School Rolls - Travel Plan

13 School Rolls - traffic impact

14 Traffic Management Plans

15 Amenity no additional windows west, south or east,

16 Noise

17 Cooking odours

18 Biodiversity enhancements

19 Archaeology - Implementation of programme

The Head of City Development submitted a report (previously circulated now appended) which detailed a planning application for a change of use from a Leisure Centre (use class D2) to a Community Free School (use class D1), works to the external appearance of the existing building, boundary treatments, provision of play areas, access and parking along with associated landscaping.

In accordance with the criteria for public speaking, the Committee noted that Gus Bianchini, Judith Hartley, Robert Timbs, Councillor David Williams and Councillor Sajjad Malik spoke against the application and Patrick Duffy, Steve Jones and Nigel Weeks spoke in favour of it.

The Planning Officer notified members that a second application for an adjacent site under the same ownership had been submitted and is likely to be determined by the Committee in the next few months.

After taking all written and oral submissions into account, the Committee resolved (by 9 votes to 0) to DEFER the planning application so that both applications could be determined together.

The Committee felt there was a need for a site visit and requested that a special meeting be held to determine solely these two applications.

The Committee asked that officers provide further information on the:

• travel plans – access and arrangements for car borne children
• robustness of overall proposals for protecting open space
• robustness of overall proposals in protecting  opportunities for recreational activities
• demand for school places in the locality.

To receive information on planning appeals received and determined during December 2012

The Committee is asked to NOTE this information.

The Committee resolved (by 9 votes to 0) to NOTE the report on planning appeals received and determined during December 2012

The following items are listed for information. They are not for discussion at this meeting.

12/03115/FUL - Plots 8040 and 8050, Alec Issigonis Way, Oxford Business Park North - Construction of motor vehicle dealership comprising two storey building housing workshops, MOT bays, storage plus single storey Valet building.  Formation of new access plus 177 car parking spaces for customers, staff, workshops and car sales

12/01106/FUL – Cotuit Hall, Pullens Lane - Erection of 3 new buildings on 3 floors plus basement to provide teaching, residential and ancillary accommodation, together with underground common room to frontage. Refurbishment of existing Marcus and Brewer buildings, including alteration to existing elevations. Provision of new pedestrian footpath from Pullens Lane.

12/01107/CAC – Cotuit Hall, Pullens Lane - Demolition of existing upper and middle blocks of accommodation.

12/03240/FUL - Rye St Antony School, Pullens Lane - Two storey classroom building, single storey extension to Rendall Building and new entrance courtyard

12/03283/CAC - Rye St Antony School, Pullens Lane – Demolition of existing Bursary Building

12/02622/CT3 & 12/02623/CT3 – Parks Depot, Bury Knowle Park - Erection of 5 x 3-bed, 3 x 2-bed and 2 x 1-bed flats (use class C3) arranged around central courtyard together with cycle and bin store and Conservation Area Consent for demolition of brick shed and former mess building.

12/02848/OUT - Land North Of Littlemore Healthcare Trust, Sandford Road - Outline application (fixing access) for up to 140 residential units together with 258 car parking spaces, 356 cycle parking spaces, landscaping and open space.

12/02967/FUL - Parking Area And Part Sports Field, William Morris Close - Construction of two all weather playing pitches, plus a new residential development consisting of 6 x 1 bed flats, 15 x 2 bed flats, 6 x 3 bed flats, 13 x 3 bed houses and 3 x 4 bed houses, together with access road, parking, landscaping etc accessed off Barracks Lane.

12/03053/OUT - Garages To The Rear Of 1 3 5 7 And 9 Coppock Close - Demolition of eleven garages. Erection of 2 x single storey, one bedroom detached dwellings with provision of private amenity space, 2 parking spaces and cycle and bin storage.

The Committee resolved (by 9 votes to 0) to NOTE the list of forthcoming applications.

That the minutes of the meeting held on 8 January 2012 be APPROVED as a true and accurate record.

The Committee resolved (by 9 votes to 0) to APPROVE the minutes of the meeting held on 8 January 2012 as a true and accurate record.

The Committee NOTES the following future meeting dates:

Tuesday 5^th March 2013 (and Thursday 7^th March if necessary)

Tuesday 16^th April 2013 (and Tuesday 23^rd April if necessary)

Tuesday 7th May 2013 (and Thursday 9th May if necessary)

The Committee resolved (by 9 votes to 0) to NOTE that the next meeting would be held on Tuesday 5^th March 2013.