The Chief Technology and Information Officer submitted a report to Cabinet to request that Cabinet approve the procurement of a three year contract for the provision of Microsoft enterprise software licensing for Oxford City Council, by calling off under  Lot 3 (Software) of the  Crown Commercial Service Framework Agreement ref RM6098 - Technology Products & Associated Services  2 , to ensure continuity of core digital, productivity, and cyber security services. 

Cabinet is recommended to:

1.    Approve the procurement of a three-year contract for Microsoft enterprise software licensing called-off under Lot 3 (Software) of the Crown Commercial Service Framework Agreement ref   RM6098 - Technology Products & Associated Services 2.

2.    Approve an initial contract value of up to £1.8m, with an additional allowance of £400,000 over three years, for inflationary uplifts and controlled licence growth.

3.    Delegate authority to the Deputy Chief Executive - City and Citizens'?Services, in consultation with the Monitoring Officer, Section 151 Officer and Cabinet Member for Citizen Focused Services and Council Companies, to award the contract and finalise contractual arrangements. 

Cabinet resolved to:

1.    Approve the procurement of a three-year contract for Microsoft enterprise software licensing called-off under Lot 3 (Software) of the Crown Commercial Service Framework Agreement ref   RM6098 - Technology Products & Associated Services 2.

2.    Approve an initial contract value of up to £1.8m, with an additional allowance of £400,000 over three years, for inflationary uplifts and controlled licence growth.

3.    Delegate authority to the Deputy Chief Executive - City and Citizens'?Services, in consultation with the Monitoring Officer, Section 151 Officer and Cabinet Member for Citizen Focused Services and Council Companies, to award the contract and finalise contractual arrangements. 

The Chief Technology and Information Officer submitted a report to Cabinet to request that Cabinet approve the procurement of a three year contract for the provision of Microsoft enterprise software licensing for Oxford City Council, by calling off under  Lot 3 (Software) of the  Crown Commercial Service Framework Agreement ref RM6098 - Technology Products & Associated Services  2 , to ensure continuity of core digital, productivity, and cyber security services. 

Councillor Chapman presented the report. He outlined the Council’s need for the contract and their need for the services outlined in the report. He noted the positive implications of their approach to procuring the contract. He noted that they were pursuing a three-year contract, despite Local Government Reorganisation, because the new authority would need this contract and services as well and this would give support to the new authority.

Rocco Labellarte, Chief Technology and Information Officer, said that Microsoft was the de facto standard for authorities across Oxfordshire. Regardless of the outcome of Local Government Reorganisation, he noted that the future authority would need such a contract and that it was more financially responsible to do it in this way. He said that the licensing would include all of the cyber security licenses that the Council requires and would allow them to enhance their security stature.

Cabinet resolved to:

1.    Approve the procurement of a three-year contract for Microsoft enterprise software licensing called-off under Lot 3 (Software) of the Crown Commercial Service Framework Agreement ref   RM6098 - Technology Products & Associated Services 2.

2.    Approve an initial contract value of up to £1.8m, with an additional allowance of £400,000 over three years, for inflationary uplifts and controlled licence growth.

3.    Delegate authority to the Deputy Chief Executive - City and Citizens'?Services, in consultation with the Monitoring Officer, Section 151 Officer and Cabinet Member for Citizen Focused Services and Council Companies, to award the contract and finalise contractual arrangements.