The People Operations Manager submitted a report to Cabinet to request that Cabinet approve the procurement of a new HR and Payroll management system to replace the Council’s current iTrent platform provided by Midland HR. 

Cabinet is recommended to:

1.    Approve the initiation of a competitive procurement process for a modern HR and Payroll management system to replace the existing platform, noting that final contract details (including duration and value) will be confirmed in a future report and will take account of Local Government Reorganisation (LGR).

2.    Note a further ‘Recommendation to Award’ report will be presented to Cabinet following the conclusion of the procurement process, detailing the proposed supplier, confirmed contract duration, contract value, and award rationale, for approval prior to entering into any contract.

3.    Delegate authority to the Chief Executive, in consultation with the Group Finance Director (Section 151 Officer) to:

a.    Determine the final form and content of the procurement exercise; 

b.    Determine the duration of the contract; and

c.     Delay or halt the procurement, if necessary, due to developments in respect of Local Government Reorganisation.

4.    Note the anticipated financial commitment and resource implications associated with the procurement and implementation of a new HR and Payroll system, as set out in this report and approve the inclusion of an additional £250k to cover implementation costs in addition to the £75k already approved.

Cabinet resolved to:

1.       Approve the initiation of a competitive procurement process for a modern HR and Payroll management system to replace the existing platform, noting that final contract details (including duration and value) will be confirmed in a future report and will take account of Local Government Reorganisation (LGR).

2.       Note a further ‘Recommendation to Award’ report will be presented to Cabinet following the conclusion of the procurement process, detailing the proposed supplier, confirmed contract duration, contract value, and award rationale, for approval prior to entering into any contract.

3.       Delegate authority to the Chief Executive, in consultation with the Group Finance Director (Section 151 Officer) to:

a.       Determine the final form and content of the procurement exercise; 

b.       Determine the duration of the contract; and

c.       Delay or halt the procurement, if necessary, due to developments in respect of Local Government Reorganisation.

4.       Note the anticipated financial commitment and resource implications associated with the procurement and implementation of a new HR and Payroll system, as set out in this report and approve the inclusion of an additional £250k to cover implementation costs in addition to the £75k already approved.

The People Operations Manager submitted a report to Cabinet to request that Cabinet approve the procurement of a new HR and Payroll management system to replace the Council’s current iTrent platform provided by Midland HR. 

Councillor Chapman presented the report. He outlined the need for the Council to procure the management system and that another paper would come to Cabinet at a later date to award a contract to a supplier. He noted the impacts that Local Government Reorganisation could have on this and how this had influenced the approach they were taking.

Stephanie Nichols, People Operations Manager, said that they had built in flexibility to account for the impacts of Local Government Reorganisation.

Councillor Hollingsworth noted the context they were facing with Local Government Reorganisation. He asked at what point they would draw together a brief statement of principles for the authority as they approach Local Government Reorganisation.

The Chief Executive responded that the Council and officers were applying that sense check to their discussions and decision-making. She said that they were balancing the need to continue work for the next few years and which may be needed in the future authority. She said that they do have questions they consider to ensure that their decisions are sensible, given the current context. She noted that they would have further clarity once they had received the decision from central government later in the year. 

Cabinet resolved to:

1.       Approve the initiation of a competitive procurement process for a modern HR and Payroll management system to replace the existing platform, noting that final contract details (including duration and value) will be confirmed in a future report and will take account of Local Government Reorganisation (LGR).

2.       Note a further ‘Recommendation to Award’ report will be presented to Cabinet following the conclusion of the procurement process, detailing the proposed supplier, confirmed contract duration, contract value, and award rationale, for approval prior to entering into any contract.

3.       Delegate authority to the Chief Executive, in consultation with the Group Finance Director (Section 151 Officer) to:

a.       Determine the final form and content of the procurement exercise; 

b.       Determine the duration of the contract; and

c.       Delay or halt the procurement, if necessary, due to developments in respect of Local Government Reorganisation.

4.       Note the anticipated financial commitment and resource implications associated with the procurement and implementation of a new HR and Payroll system, as set out in this report and approve the inclusion of an additional £250k to cover implementation costs in addition to the £75k already approved.