This paper is a not for publication appendix to the report at agenda item 7 by virtue of paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972.

Information relating to the financial or business affairs of any particular person (including the authority holding that information).

The Head of Housing and Property has submitted a report which seeks approval for the inclusion of the above scheme into the Council’s capital programme to provide temporary car and coach parking during the construction of the Westgate redevelopment scheme.

A confidential appendix is also attached.

This report was presented to the City Executive Board on 9^th October 2013. An extract from the minutes of this meeting is also attached.

Council is asked to approve the inclusion of an amount of £3.3 million funded from an earmarked reserve in the Council’s capital programme for the scheme as detailed herein relating to the provision of temporary car and coach parking during construction of the Westgate scheme of redevelopment, together with approval to transfer funding from the Council’s Park and Ride works budget, if required.

The report seeks approval for the inclusion of the above scheme into the Council’s capital programme to provide temporary car and coach parking during the construction of the Westgate redevelopment scheme.

The Board is requested to:-

(1)  Recommend to Council the inclusion of an amount of £3.3 million funded from an earmarked reserve in the Council’s capital programme for the scheme as detailed herein relating to the provision of temporary car and coach parking during construction of the Westgate scheme of redevelopment, together with approval to transfer funding from the Council’s Park and Ride works budget, if required;

(2)  To grant formal project approval for the temporary car and coach parking scheme detailed herein;

(3)  To grant delegated authority to the Executive Director, Housing and Regeneration to award any required contracts in relation to the implementation of this matter;

(4)   Subject to approval and the obtaining of necessary planning and any other consents note the intention to, upon the Development Agreement for the main scheme with the Westgate Oxford Alliance going unconditional, to procure the implementation of this scheme in accordance with required timescales.

There is a not for publication annexe attached to this report – please refer to agenda item

The Head of Corporate Property submitted a report (previously circulated, now appended) that sought approval for the inclusion of the Westgate temporary car and coach parking scheme into the Council’s capital programme.

Councillor Bob Price, Board Member for Corporate Governance, Strategic Partnerships and Economic Development, and David Edwards, Executive Director, Housing and Regeneration, presented the report to the Board and explained the background to it. He indicated that an additional 200 car parking spaces may be made available close to Oxpens. Oxfordshire County Council was satisfied that the proposed drop off and pick up arrangements could work.

Councillor Jean Fooks, Liberal Democrat Leader, addressed the Board on the contents of the report, and in particular asked about the current usage figures of the Westgate Car Park.

Peter Sloman (Chief Executive) explained that the Council had obtained external valuation advice in order to confirm that the Council was not subsidising the Westgate development; since the Council was not permitted to subsidise a private operator.

Resolved to:-

(1)  Recommend to Council the inclusion of an amount of £3.3 million funded from an earmarked reserve in the Council’s capital programme for the scheme as detailed herein relating to the provision of temporary car and coach parking during construction of the Westgate scheme of redevelopment, together with approval to transfer funding from the Council’s Park and Ride works budget, if required;

(2)  Grant formal project approval for the temporary car and coach parking scheme detailed herein;

(3)  Grant delegated authority to the Executive Director, Housing and Regeneration to award any required contracts in relation to the implementation of this matter;

(4)   Subject to approval and the obtaining of necessary planning and any other consents note the intention to, upon the Development Agreement for the main scheme with the Westgate Oxford Alliance going unconditional, to procure the implementation of this scheme in accordance with required timescales.

This paper is a not for publication appendix to the report at agenda item .

It contains information concerning

The public interest in maintaining the exemption from publication is in order not to compromise commercially sensitive information.

The Board received and noted the contents of a not for publication appendix (previously circulated) to the report at agenda item 6 (minute 74 refers).

The Board decided not to release the appendix from confidentiality because the information contained within it was, and remains, commercially sensitive.