Report of: The Head of Business Improvement

Purpose of report: To update the Committee on the prioritisation of projects with ICT involvement.

Recommendation: That the Committee resolves to:

1.       To note the report

2.       To confirm the committee is satisfied with the approach

The Head of Business Improvement had submitted a report which updated the Committee on the prioritisation of projects with ICT involvement and the Committee was asked to note the report and confirm it was satisfied with the approach taken.  Rocco Labellarte, Chief Technology and Information Officer presented the report which provided further information on the 120+ projects involving ICT across the Council and its companies and detailed the prioritisation of those projects.

He advised on the process carried out to enable prioritisation of all projects across the Council, and the challenges expected with ensuring that new projects were included within this plan.  Five recommendations were presented to the Organisational Change Board and the Committee was invited to comment on those.  It was noted that any future projects would have to be agreed by the Organisational Change Board through the Front Door of Change process.

In response to a query from the Committee, it was noted that the report was a work in progress document and would be updated when new data was received.  It was also noted that a separate column that provided information on the size of investment for each project would be useful, and Rocco Labellarte advised that this could be included where possible, aligned to the constitutional financial rules of project approval.

Following a question from the Committee, Rocco Labellarte confirmed that the Chair of the Organisational Change Board did not have delegated authority from CMT on the 120+ agreed projects, as these had already been approved though the process outlined in the report.  Member oversight was provided by the Front Door of Change, and where it was considered that Members should be notified, these were identified through this process.  It was also noted that the Board did not have absolute authority to stop a project but could send it back for further detail if required. 

The Committee thanked the Chief Technology and Information Officer for the report which provided useful information on the current projects being undertaken by ICT.

The Committee were resolved to:

1.    To note the report.

2.    To confirm the Committee is satisfied with the approach.