The Head of Housing Services submitted a report to the City Executive Board meeting on 15 August 2017 to request additional budget approval in order to replace the rain screen cladding to Windrush and Evenlode towers. Subsequent to this officers added a further recommendation and the report was republished.

The City Executive Board is recommended to:

1.    To make a recommendation to Council for additional budget provision of £1m for the replacement of rain screen cladding to Windrush and Evenlode towers;

2.    To make a recommendation to Council to waive (but only to the extent described below) the relevant provisions in para 5.3 of the Constitution which require large applications, Council applications and significant amendments to a grant of planning permission to be determined by an area planning committee and instead delegate  to the Head of Planning and Regulatory Services the authority to determine any applications made as a result of changes required by new building regulations and/or government guidance relating to tower block design or build;  

3.    To delegate to the Chief Executive in consultation with the Council’s Section 151 Officer (Head of Financial Services) the decision to accept a firm price as a variation to the current contract.

The decision will be circulated in the minutes of the Board meeting. Any changes to the recommendations below will be circulated in the briefing note on 21 August.

The Board Member for Housing, Councillor Rowley, will move the recommendations below.

Subject to the decision of the City Executive Board on 15 August, Council is recommended to:

1.    approve additional budget provision of £1m for the replacement of rain screen cladding to Windrush and Evenlode towers; and

2.    waive (but only to the extent described below) the relevant provisions in para 5.3 of the Constitution which require large applications, Council applications and significant amendments to a grant of planning permission to be determined by an area planning committee and instead delegate  to the Head of Planning and Regulatory Services the authority to determine any applications made as a result of changes required by new building regulations and/or government guidance relating to tower block design or build.

At the meeting on 15 August, the Board agreed the two recommendations above and proposed an additional recommendation to Council:

3.    Recommend to Council that it should continue to seek full reimbursement of the costs associated with the re-cladding of buildings from Government, as had originally been promised; and

Council considered the report of the Head of Housing Services requesting additional budget approval in order to replace the rain screen cladding to Windrush and Evenlode towers and the three relevant resolutions of the City Executive Board from the meeting on 15 August 2017.

The Board Member for Housing, Councillor Rowley, moved the recommendations.

During the debate the Lord Mayor noted that some councillors were not content with the second recommendation. She informed Council that she would take the vote on each recommendation separately.

Council noted that the refurbishment had complied with the building regulations in force at the time. If the regulations were changed to improve standards of fire safety, further alterations to the tower blocks may be made.

Three separate votes, one on each recommendation, were taken.

Council resolved to:

1.    approve additional budget provision of £1m for the replacement of rain screen cladding to Windrush and Evenlode towers; and

2.    waive (but only to the extent described below) the relevant provisions in para 5.3 of the Constitution which require large applications, Council applications and significant amendments to a grant of planning permission to be determined by an area planning committee and instead delegate  to the Head of Planning and Regulatory Services the authority to determine any applications made as a result of changes required by new building regulations and/or government guidance relating to tower block design or build; and

3.    that it should continue to seek full reimbursement of the costs associated with the re-cladding of buildings from Government, as had originally been promised.

A report to  request additional budget approval in order to replace the rain screen cladding to Windrush and Evenlode towers.

Please note that this updated version of the report was published on 14/08 to reflect the addition of the new recommendation at 2 below.

The Board is recommended  to:

1.    Ask  Council for additional budget provision of £1m for the replacement of rain screen cladding to Windrush and Evenlode towers;

2.    To make a recommendation to Council to waive (but only to the extent described below) the relevant provisions in para 5.3 of the Constitution which require large applications, Council applications and significant amendments to a grant of planning permission to be determined by an area planning committee and instead delegate  to the Head of Planning and Regulatory Services the authority to determine any applications made as a result of changes required by new building regulations and/or government guidance relating to tower block design or build; and 

3.    Delegate to the Chief Executive in consultation with the Council’s Section 151 Officer (Head of Financial Services) the decision to accept a firm price as a variation to the current contract

The Head of Housing Services submitted a report which requested additional budget approval in order to replace the rain screen cladding to Windrush and Evenlode towers.

Councillor Rowley, Board Member for Housing, spoke to the report. He said that Oxford was fortunate compared with some other authorities in only having to replace part of the cladding. The Oxfordshire Fire Service (OFS) had inspected all of the City’s tower blocks and confirmed that residents were safe in their homes, not least because of the total package of fire protection already in place (eg sprinklers, encasement of internal cabling etc). This robust approach was a consequence of having already implemented recommendations from coroners’ reports and elsewhere in the aftermath of previous tower block fires in the UK. Despite this assurance it was prudent to replace the cladding as set out in the report. As well as the self-evident desirability of doing what was the best for residents, there was an ambition to give the tower blocks another 30 years of life and this work would help future proof them against possible future changes in government requirements.

Turning to the points raised by Councillor Landell-Mills, he was optimistic that the £1m sought would be sufficient for the purpose. In speaking to residents, one issue to emerge was the desirability of proceeding with this work as swiftly as possible; hence recommendation 2. In relation to timescale it was not possible, at this point, to be specific given the number of other councils commissioning similar work. Having said that Oxford was in a better position than some as we still have contractors on site.

The Head of Housing and Property confirmed that while the government had announced a review of the relevant regulations, the likelihood of a requirement for further changes was considered, at the moment, to be low.

The Acting Head of Law and Governance noted, for the avoidance of doubt, that recommendation 2 did not seek to waive the planning application process but merely that it be dealt with as a delegated matter.

Councillor Tanner reminded the meeting of the Government’s initial commitment to fund the costs of such work.  The Government had, however, since made it clear that local authorities were expected to cover their own costs. He therefore proposed an additional recommendation:

“The Council should continue to seek full reimbursement of the costs associated with the re-cladding of buildings from Government, as had originally been promised.”

The City Executive Board resolved to:

1.    Ask Council for additional budget provision of £1m for the replacement of rain screen cladding to Windrush and Evenlode towers;

2.    Recommend to Council to waive (but only to the extent described below) the relevant provisions in para 5.3 of the Constitution which require large applications, Council applications and significant amendments to a grant of planning permission to be determined by an area planning committee and instead delegate to the Head of Planning and Regulatory Services the authority to determine any applications made as a result of changes  ...  view the full minutes text for item 51