The Head of Law and Governance has submitted a report inviting Council to appoint non-executive and regulatory committees for the Council year 2018/19 and members to serve on these.

Council is recommended to:

1.    Approve the committee structure for non-executive and regulatory decision making and the Scrutiny function, as defined within the Council’s constitution and set out in Appendix 1: Committee structure;

2.    Approve the methods, calculations and conventions used in determining political representation on committees as outlined in the report and set out in Appendix 2: Political proportionalities on all non-executive and regulatory committees (other than those to be appointed on an ad hoc basis) 2018-19;

3.    Approve the appointment of nominated members to non-executive and regulatory committees in accordance with the requirements of political proportionality and the nominations made by political groups, as set out in Appendix 3: Committee nominations 2018-19;

4.    Agree that all members of Council will form the pool of members able to observe on appeals and some grievances panels;

5.    Appoint the Chair of the Scrutiny Committee and two other non-executive member representatives to the Oxfordshire Growth Board Scrutiny Panel;

6.    Appoint one non-executive member to the Joint Oxfordshire Health Overview and Scrutiny Committee (the nominated member is included in Appendix 3: Committee nominations 2018-19);

7.    Authorise the Head of Law and Governance to make any changes to the constitution as a consequence of these decisions.

Council had before it the report of the Head of Law and Governance setting out the appointments to committees, the political balance calculations, and the nominations by each group to committee places.

In light of the Chief Executive’s announcement, a paper was tabled setting out the new political balance (with seat allocations unchanged) and changes in the proposed memberships from those published:

·         General Purposes Licensing Committee - a vacancy in the Labour nominations

·         East Area Planning Committee - a vacancy in the Labour nominations

·         Scrutiny Committee - remove Dan Iley-Williamson and add David Henwood, and a vacancy in the Labour nominations

Councillor Gant reported a change to his group’s nomination to the Audit and Governance Committee, replacing Councillor Roz Smith with himself.

Council resolved to:

1.    Approve the committee structure for non-executive and regulatory decision making and the Scrutiny function, as defined within the Council’s constitution and set out in Appendix 1 to the report: Committee structure;

2.    Approve the methods, calculations and conventions used in determining political representation on committees as outlined in the report and set out in Appendix 2: Political proportionalities on all non-executive and regulatory committees (other than those to be appointed on an ad hoc basis) 2018-19 (with changes as tabled at the meeting and published with the minutes)

3.    Approve the appointment of nominated members to non-executive and regulatory committees in accordance with the requirements of political proportionality and the nominations made by political groups, as set out below;

4.    Agree that all members of Council will form the pool of members able to observe on appeals and some grievances panels;

5.    Appoint the Chair of the Scrutiny Committee and two other non-executive member representatives to the Oxfordshire Growth Board Scrutiny Panel (nominations to be confirmed at a future Full Council meeting);

6.    Appoint one non-executive member to the Joint Oxfordshire Health Overview and Scrutiny Committee (the nominated member is included in below);

7.    Authorise the Head of Law and Governance to make any changes to the constitution as a consequence of these decisions.

Committee appointments