The Executive Director for Community Services submitted a report to the City Executive Board (attached) which sought approval to tender for commercial waste collections and environmental improvement services to a public body. Confidential papers for this item were made available to members with that agenda.

The relevant minute (173) of the City Executive Board meeting on 27 April is attached later in this agenda. The Board agreed to authorise the submission of the tender, and if successful to recommend Council to approve capital expenditure for the purchase of the purchase of compactors and bins. The tender was awarded to the Council.

The City Executive Board recommends that Council approve a capital supplementary estimate of £55,000 for a compactor and bins to support delivery of the contract.

Council had before it a report which sought approval to tender for commercial waste collections and environmental improvement services to a public body and the recommendations of the City Executive Board meeting on 27 April.

Council resolved to approve a capital supplementary estimate of £55,000 for a compactor and bins to support delivery of the contract.

Appendix 1 is exempt from publication by virtue of Paragraph 3, Part 1 of Schedule 12A of the Local Government Act 1972 as it contains information pertaining to the commercial affairs of the Council

The Board discussed the total value of the commercial waste business being tendered.

The Executive Director for Community Services has submitted a report which seeks approval to tender for Commercial Waste collections and Environmental Improvement services to a Public Body.

Officer Recommendations: That the City Executive Board:

1.Authorises the submission of a tender for the waste and recycling contract referred to in this report, and, in the event that the tender is successful, to grant delegated authority to the Executive Director, Community Services, in consultation with the Council’s s151 Officer and Monitoring Officer, subject to a satisfactory contribution towards central overheads to enter into an appropriate contract for the supply of relevant waste and recycling services to the body identified in the Not for Publication Annex attached hereto.

2. Note that in the event that the tender is successful, capital expenditure will be required to fulfil the contract, for which CEB will need to make a recommendation to the Council in the sum of £55,000. In addition, there will be the need to create a Recycling Officer post, which will have a net increase of £6k per annum revenue costs, offset by income as detailed in paragraph 3.4 of the Not for Publication Appendix.

The Executive Director for Community Services submitted a report (previously circulated, now appended) which sought approval to tender for commercial waste collections and environmental improvement services to a public body, and if successful to enter into a contract with that body.

The Business Development & Fleet Manager presented the report. The tender is for up to 5 years, three years to begin with a possible two years extension. If successful, the contract would require additional capital expenditure in the purchase of equipment.  This is not currently budgeted and would require Council approval.

The Head of Finance was satisfied the contact would make a good rate of return.

The City Executive Board resolved to:

1.AUTHORISE the submission of a tender for the waste and recycling contract referred to in this report, and, in the event that the tender is successful, to grant delegated authority to the Executive Director, Community Services, in consultation with the Council’s s151 Officer and Monitoring Officer, subject to a satisfactory contribution towards central overheads to enter into an appropriate contract for the supply of relevant waste and recycling services to the body identified in the Not for Publication Annex attached hereto.

2. NOTE that in the event that the tender is successful, capital expenditure will be required to fulfil the contract, for which CEB will need to make a recommendation to the Council in the sum of £55,000. In addition, there will be the need to create a Recycling Officer post, which will have a net increase of £6k per annum revenue costs, offset by income as detailed in paragraph 3.4 of the Not for Publication Appendix.