The Director of Corporate Property & Assets decides as follows: 

1.       Approve?the award of a 3-year contract with two 12-month extensions, for the inspection, servicing,?maintenance?and repair of lifts?with a value of?£332,309.14?per annum (ex VAT).?

The current contract is coming to the end of its extension period on 31^st March 2026. In order to maintain legislative compliance regarding fire servicing and maintenance and repair and to ensure the safe operation of fire safety systems in Council properties, a new contract is required.

If a decision is not taken, then the contract cannot be awarded, and the service will not be completed and therefore the Council may become non-compliant with the requirements

After considering all the options the most advantageous to achieve the most cost effective and quality it was decided to carry out a tender to appoint a supplier for the Lift Servicing and Maintenance Contract.

There was no alternative to extend the contract for a further period as the existing contract was for one year only.

The requirement to use an alternative framework was considered, however with all the components requiring servicing this would of required multiple contracts, also the value of the contract restricted using a framework. 

Doing nothing was not an option with the requirements to have a service supplier to service and maintain the lifts and respond to emergency call outs and entrapment. Also the compliance requirement to address the performance monitoring to the Housing Regulator.