Award of a contract to ODS to complete works at Roken House
Decision Maker: Executive Director (Communities and People)
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: No
Cabinet on 10 November 2021 resolved to:
1. Give project approval to the proposals to purchase and develop accommodation, as set out in the report, and within the allocated capital budgets, for the purpose of delivering more affordable housing in Oxford; and
5. Delegate authority to the Executive Director for Communities and People, in consultation with the Cabinet Member for Affordable Housing, Housing Security and Housing the Homeless; the Head of Financial Services; and the Head of Law and Governance, to enter into agreement for the award of grant, contractual arrangement and/or spend, for the provision of additional affordable housing, using Retained Right to Buy Receipts, within this project approval.
Council on 29 November 2021 resolved to:
Approve a capital budget in the General Fund for £1,650,000 of expenditure in 2021/22, subsidised using £660,000 of Retained Right to Buy Receipts, to enable the acquisition and refurbishment of Roken House.
Delegated Decision - 17th March 2023:Increase to the Roken House Project Budget
To increase the Roken House approved project budget by £200,000 in order to complete additional fire safety works and replace an existing traditional gas boiler system with a low carbon sustainable Air-Source Heat Pumps (ASHP) system. The increased expenditure is to be funded by virements from underspends in the capital programme.
To award a works contract to ODS - via the Council entering into a minor works JCT contract - for the completion of works at Roken House for a total value of £424,534.48.
Reasons for the decision:
To appoint ODS through the tender award as main contractor by entering into a JCT Contract with the appointed principal designer to deliver the works programme for the project. The project includes sustainability improvements by replacing an existing gas boiler system with Air-Source Heat Pumps which will provide well insulated homes that have well managed and significantly reduce carbon emissions.
The provisions of the Council’s Constitution (Part 19.11) have been followed by use of an external independent quantity surveyor providing their tender return.
The works are required in order to complete the project to deliver 8 self-contained flats and 1 office for the purpose social housing / supported housing (to include use as homelessness temporary accommodation), thereby delivering more affordable housing in Oxford.
Alternative options considered:
Not to award the works contract. This option was rejected as it would not allow the Council to complete the project to deliver 8 self-contained flats and 1 office for the purpose social housing / supported housing (to include use as homelessness temporary accommodation), thereby delivering more affordable housing in Oxford.
Signed off by senior officers:
Decision taken by Stephen Gabriel, Executive Director (Communities and People) in consultation with Susan Sale, Head of Law & Governance; Nigel Kennedy, Head of Financial Services; Councillor Ed Turner, Deputy Leader (Statutory) – Finance and Asset Management; and Councillor Linda Smith, Cabinet Member for Housing.
Publication date: 24/03/2023
Date of decision: 24/03/2023