Apologies for absence were received from Councillor van Nooijen (substitute Councillor Coulter) and Councillor Clack (substitute Councillor Henwood). In the absence of the Chair, the Vice Chair Councillor Gotch took the chair.

There were no declarations of interest made.

Proposal: Details submitted in compliance with conditions 6 (landscaping) and 17 (elevational treatments) of planning permission 14/02402/RES

Site Address: Westgate Centre and adjacent land encompassing the existing Westgate Centre and land bounded by Thames St, Castle Mill Stream, Abbey Place, Norfolk St, Castle St, Bonn Square, St Ebbes St, Turn Again Lane and Old Greyfriars St.

Officer recommendation: The Committee is recommended to APPROVE the details submitted in compliance with conditions 6 and 17 of reserved matters planning permission 14/902402/RES. As below;

Condition 6: Landscaping at Abbey Place and Greyfriar’s Place

Condition 6 of the reserved matters permission reads:

Notwithstanding the approved landscaping indicated on planting plan drawing OX5004 GIL L (20) RM PR 110 Rev. A, further details of the specification and location of proposed landscaping species at Abbey Place and the proposed Greyfriar's Place shall be submitted to and approved in writing by the local planning authority, and the landscaping implemented in accordance with the requirements of condition 9 of outline planning permission 13/02557/OUT. Amendments to the approved details may be agreed in writing from time to time by the local planning authority. The development shall be carried out in accordance with the approved details.

Condition 17: Elevations to Old Greyfriar’s Street, Greyfriar’s Place and Pennyfarthing Place.

Condition 17 of the reserved matters permission reads:

Notwithstanding the approved drawings appended to this notice of permission, and if required by the local planning authority, within 12 months of commencement of development amended and / or additional elevational details of the following shall be submitted to and approved in writing by the local planning authority:

 - the proposed eastern elevation to Building 3;

 - the southern elevation of existing Building 4 facing the public square west of Turn Again Lane; and

 - the eastern entrance to Building 4 where it faces Pennyfarthing Place.

The development shall only be carried out in accordance with the approved details.

The Head of City Development submitted a report setting out details submitted in compliance with conditions 6 (landscaping) and 17 (elevational treatments) of planning permission 14/02402/RESat the Westgate Centre and adjacent land encompassing the existing Westgate Centre and land bounded by Thames Street, Castle Mill Stream, Abbey Place, Norfolk Street, Castle St, Bonn Square, Street Ebbes Street, Turn Again Lane and Old Greyfriars Street.

The Chair departed from the normal procedure to allow committee members to examine visualisations and sample materials and listen to an explanation of these by the architects.

Michael Hugh Jones told the Committee of his concerns about the loss of plane trees at the site.

Debbie Dance, representing the Oxford Preservation Trust, spoke to the committee about the Trust’s concerns including those relating to property they owned nearby.

Bob Allies, Peter Coleman, Jeremy Dixon, Sara Fuge, Simon Hudspith, and Oliver Smith, representing the development consortium, presented the proposals to the Committee and answered questions.

The Committee noted that the applicants had engaged with Oxford Preservation Trust and others in bringing forward the amendments and would continue to do so.

The Committee resolved to approve the details submitted in compliance with conditions 6 and 17 of reserved matters planning permission 14/902402/RES, as set out in the report and as displayed by the applicants.

Site Address:           333 Banbury Road, Appendix 1.

Proposal:      Demolition of existing buildings on site with an exception of retained 1820s villa. Construction of new independent sixth form school building on 2 and 3 floors with an extension to villa with freestanding building accommodating school hall. Provision of 27 car parking spaces accessed from Banbury Road and Capel Close, together with 60 cycle parking spaces, bin store, landscaping and ancillary works.

Officer recommendation: as on report: That the Committee APPROVED the Planning Application subject to the following conditions:

1      Commencement - time limit        

2      Develop in accordance with approved plans  

3      Materials

4      Lighting

5      Obscure glazing to north facing windows       

6      Landscape plan required            

7      Landscape carry out by completion      

8      Landscape management plan   

9      Landscape hard surface design - tree roots    

10    Landscape underground services - tree roots

11    Tree Protection Plan        

12    Arboricultural Method Statement 

13    Trees: Construction Method Statement

14    On - Site Traffic Management Plan

15    Parking provision

16    Alternative cycle parking facilities

17    Deliveries - manoeuvring space

18    Travel Plan            

19    Archaeology - evaluation            

20    Biodiversity - bird and bat boxes

21    Contamination - risk assessment.

22    Vacate St. Giles and Ewert Place upon occupation

23    Community use of facilities

24    Public art

25    Construction management plan

26    SUDs

27    Piling methods

28    Extraction equipment - kitchen

29    Mechanical plant

30    Noise attenuation

The Head of City Development submitted a report setting out an application for planning permission for the demolition of existing buildings on site with an exception of retained 1820s villa; construction of new independent sixth form school building on 2 and 3 floors with an extension to villa with freestanding building accommodating school hall; and provision of 27 car parking spaces accessed from Banbury Road and Capel Close, together with 60 cycle parking spaces, bin store, landscaping and ancillary works at 333 Banbury Road.

Tony Joyce, a local resident, outlined his concerns about this and application 14/03445 (376 Banbury Road).

Sami Cohen, the principal, Nick Hardy, the architect, and Nik Lyzba, the agent, spoke to the committee in support of the application.

The Committee agreed to add a further condition to require interpretative material explaining the history of the site; and an informative that the authority would support a proposal for a pedestrian crossing near the site.

The Committee resolved to approve application 14/03255/FUL for planning permission at 333 Banbury Road, subject to the following conditions and with an informative:

1       Commencement - time limit.

2     Develop in accordance with approved plans.

3     Materials.

4     Lighting.

5     Obscure glazing to north facing windows.

6     Landscape plan required.

7     Landscape carry out by completion.

8     Landscape management plan.

9     Landscape hard surface design - tree roots.

10   Landscape underground services - tree roots.

11   Tree Protection Plan.

12   Arboricultural Method Statement.

13   Trees: Construction Method Statement.

14   On - Site Traffic Management Plan.

15   Parking provision.

16   Alternative cycle parking facilities.

17   Deliveries - manoeuvring space.

18   Travel Plan.

19   Archaeology – evaluation.

20   Biodiversity - bird and bat boxes.

21   Contamination - risk assessment.

22   Vacate St. Giles and Ewert Place upon occupation.

23   Community use of facilities.

24   Public art.

25   Construction management plan.

26   SUDs.

27   Piling methods.

28   Extraction equipment – kitchen.

29   Mechanical plant.

30   Noise attenuation.

31   Interpretative material detailing history of the site.

and the addition of an informative: pedestrian crossing supported.

Site Address: 376 Banbury Road, Appendix 1.

Proposal: Demolition of existing building. Erection of school boarding house on 3 and 4 storeys, plus basement. Provision of 2 car parking spaces, cycle and bin stores, landscaping and ancillary works.

Officer recommendation: That the Committee approve the planning application subject to the following conditions:

1          Development begun within time limit      

2          Develop in accordance with approved plans    

3          Samples of materials

4          Boundary treatment

5          External lighting      

6          Obscure glazing to north facing windows          

7          Landscape plan required  

8          Landscape carry out after completion     

9          Landscape management plan     

10        Landscape hard surface design - tree roots      

11        Landscape underground services - tree roots   

12        Tree Protection Plan          

13        Arboricultural Method Statement 

14        Landscape top soil retention        

15        Amendment to parking spaces     

16        Cycle parking - details       

17        Variation of Road Traffic Order    

18        Travel plan   

19        Students - No cars  

20        Full time students   

21        Supervision of students    

22        Use as boarding school only        

23        Contamination - risk assessment            

24        Archaeology - evaluation  

25        Biodiversity - bird and bat boxes  

26        Construction management plan  

27        Ground resurfacing - SUDS compliant   

28        Piling methods        

29        Mechanical plant    

30        Extraction equipment         

31        Noise attenuation

32       Drainage strategy

33.      Repeat bat survey.

The Head of City Development submitted a report setting out an application for planning permission for the demolition of existing building, the erection of school boarding house on 3 and 4 storeys, plus basement, and provision of 2 car parking spaces, cycle and bin stores, landscaping and ancillary works at 376 Banbury Road.

Those who spoke about application 14/03255/FUL had also made their statements on this application at that point.

The Committee resolved to approve application 14/03445/FUL for planning permission at 376 Banbury Road, subject to the following conditions:

1     Development begun within time limit.

2     Develop in accordance with approved plans.

3     Samples of materials.

4     Boundary treatment.

5     External lighting.

6     Obscure glazing to north facing windows.

7     Landscape plan required.

8     Landscape carry out after completion.

9     Landscape management plan.

10   Landscape hard surface design - tree roots.

11   Landscape underground services - tree roots.

12   Tree Protection Plan.

13   Arboricultural Method Statement.

14   Landscape top soil retention.

15   Amendment to parking spaces.

16   Cycle parking – details.

17   Variation of Road Traffic Order.

18   Travel plan.

19   Students - No cars.

20   Full time students.

21   Supervision of students.

22   Use as boarding school only.

23   Contamination - risk assessment.

24   Archaeology – evaluation.

25   Biodiversity - bird and bat boxes.

26   Construction management plan.

27   Ground resurfacing - SUDS compliant.

28   Piling methods.

29   Mechanical plant.

30   Extraction equipment.

31   Noise attenuation.

32   Drainage strategy.

33   Repeat bat survey.

This item has been deferred until a future meeting.

Site Address: Oxford Railway Station, Park End Street

Proposal: Application seeking prior approval for development comprising extension to the length of existing north bay platforms, replacement platform canopies, new re-locatable rail staff accommodation building and reconfiguration of short stay and staff car parking under Part 11 Class A Schedule 2 of the Town and Country Planning (General Permitted Development) Order 1995.

Officer recommendation: The Committee approve prior approval - siting and design subject to the following conditions:

1.    Materials samples

2.    Windows in east and north facing elevations

3.    Contamination risk study

4.    Remediation Strategy

5.    Unexpected contamination

6.    Surface water disposal

7.    Time limit of 3 years

The Chair informed the committee that on the advice of officers this item would not be considered as further legal advice was required.

It was withdrawn from the agenda for this meeting and not discussed.

Site address: Aristotle Lane Footbridge, Aristotle Lane

Proposal: Demolition of the existing footbridge and erection of replacement footbridge with ramped approaches and new stepped access. Provision of 12 car parking spaces and change of use of part of land adjacent to railway lines for educational purposes as part of SS Phillip and James School (amended plans)

Officer recommendation: That the Committee APPROVE the application subject to the following conditions:

1          Development begun within time limit

2          Develop in accordance with approved plans

3          Boundary and abutment details, including spur ramp, handrails and boundary walls

4          Flood plain storage

5          Contamination and remediation

6          Demolition and Construction Travel Plan

7          Sustainable drainage

8          Tree protection

9          Landscape plan required

10        Landscape carry out after completion

11        Landscape management plan

12        Hard surface design.

13        Underground services

14        Tree protection plan

15        Arboricultural method statement

16        Samples of materials.

17        Sample panels.

18.       Biodiversity

19        Archaeology

The Head of City Development submitted a report setting out an application for planning permission for the demolition of the existing footbridge and erection of replacement footbridge with ramped approaches and new stepped access, provision of 12 car parking spaces and change of use of part of land adjacent to railway lines for educational purposes as part of SS Phillip and James School at Aristotle Lane Footbridge, Aristotle Lane.

This application was deferred from the meeting on 10 February to allow officers to present additional information.

Andrew Martin and Emma Dadson, local residents, spoke about their concerns about the application.

Colin Field, a representative of Network Rail, spoke in support of the application.

Members of the committee were concerned that the proposed solid barriers across the bridge had an adverse visual impact for those using and viewing the bridge, and may not be the only means of providing the required degree of safety for all users. They noted residents’ concerns about the impact of the development on the structural soundness of existing walls but that this could not be secured by condition.

The Committee agreed that conditions should include reference to achieving the best balance between the requirements for the safety of all users of the bridge and reducing the visual impact of solid parapet walls.

The Committee resolved to approve application 14/01348/FUL for planning permission at Aristotle Lane Footbridge, Aristotle Lane subject to the following conditions:

1     Development begun within time limit.

2     Develop in accordance with approved plans.

3     Boundary and abutment details, including spur ramp, handrails and boundary walls and bridge parapet details.

4     Flood plain storage.

5     Contamination and remediation.

6     Demolition and Construction Travel Plan.

7     Sustainable drainage.

8     Tree protection.

9     Landscape plan required.

10   Landscape carry out after completion.

11   Landscape management plan.

12   Hard surface design.

13   Underground services.

14   Tree protection plan.

15   Arboricultural method statement.

16   Samples of materials.

17   Sample panels.

18   Biodiversity.

19   Archaeology.

Site Address: Exeter College Walton Street, Site Plan Appendix 1

Proposal: Details submitted in compliance with condition 3 (materials samples) of planning permission 13/00832/FUL.

Details submitted in compliance with conditions 9 (samples materials) and 10 (sample panels) of Listed building Consent 13/01075/LBD.

Officers Recommendation That the Committee approve the proposed materials as set out in the materials schedule submitted in compliance with condition 3 of approval 13/00832/FUL and conditions 9 & 10 of 13/01075/LBD, and delegate to Officers to agree further sample panels of stone and bricks.

The Head of City Development submitted a report setting out details submitted in compliance with condition 3 (materials samples) of planning permission 13/00832/FUL and conditions 9 (samples materials) and 10 (sample panels) of Listed Building Consent 13/01075/LBD at Exeter College Walton Street.

The Committee inspected samples of the proposed metal tiles and saw a sample of the proposed stone.

Mary Keen, representing South Jericho Residents’ Association spoke against the proposals.

Chris Patterson and Hannah Constantine, representing the applicant, spoke in support of the proposals.

The Committee resolved to approve the proposed materials as set out in the materials schedule submitted in compliance with condition 3 of approval 13/00832/FUL and conditions 9 and 10 of 13/01075/LBD, and delegate to officers to agree further samples of materials.

Summary information on planning appeals received and determined to 23 February 2015.

The Committee is asked to note this information.

The committee noted the report.

Minutes from the meeting of 10 February 2015

Recommendation: That the minutes of the meeting held on 10 February 2015 are approved as a true and accurate record.

Councillor Hollingsworth left the meeting at this point.

The Committee resolved to approve the minutes of the meeting held on 10 February 2015 as a true and accurate record subject to adding to Minute 108:

In answer to a Member question, ……… be between £430- 860 per sqft.

In answer to a Member question, Mr Sandelson confirmed his commitment to building the entirety of the boatyard and the chandlery building.

Officers were asked to …….

The Committee accepted advice from their legal adviser that the further report on the legal agreement would cover the details of the heads of terms for the committee’s consideration and that no amendments to the text of the minutes was required.

Items for consideration by the committee at future meetings are listed for information. They are not for discussion at this meeting.

96 Gloucester Green: 14/02663/FUL: Change of use shop to restaurant.

Former Wolvercote Mill: 13/00186/OUT: Residential.

14 Polstead Rd: 15/00035/FUL: Change of use to 2 flats.

Chiltern Line: Conditions.

89 Pennywell Drive: 15/00168/FUL: Extensions.

The Committee noted the list of forthcoming applications.

The Committee will meet on the following dates:

19 March 2015

 14 April 2015

The Committee noted that the next meeting would be held on 19 March at 6.00pm.