There were no declarations of interest.

Site Address:   Sports Field, William Morris Close, Oxford OX4 2SF

Proposal:          Outline application with all matters reserved for 83 affordable dwellings (1, 2 and 3 bed units) for occupation by key workers, with new access, landscaping and publicly accessible recreation space.

Recommendation:  East Area Planning Committee is recommended to refuse planning permission for the reasons set out below:

1. The proposed mix of dwelling types and provision for affordable housing would not create a mixed and balanced development which contributes to meeting the most pressing housing needs of the city would not result from this proposal.  It is therefore contrary to Policies CS23 and CS24 of the Core Strategy and Policy HP3 of the SHP, and does not comply with the guidance set out in the Affordable Housing and Planning Obligations Supplementary Planning Document and  Balance of Dwellings Supplementary Planning Document.

2. The site is protected open space (including associated car parking). It is not allocated for housing development nor is it needed to meet National Planning Policy Framework housing land availability requirements. It has not been clearly shown that the site is surplus to requirements for sport or recreation. It is not essential that the need for housing development should be met on this particular site, and there are no other balancing reasons or mitigating circumstances why housing should be allowed. It is necessary to retain the site as open space for the well-being of the local community, and its development is contrary to Policies CS2 and CS21 of the adopted Core Strategy, and Policy SR2 of the Oxford Local Plan.

3. The application, because of inadequacies in the indicative layout, the lack of cycle parking and waste storage facilities, lack of detail relating to amenity space and an out of date Arboricultural Impact Assessment, has not demonstrated that 83 dwellings can be accommodated on this site in accordance with Policies CP1, CP6 and CP8 of the Oxford Local Plan, Policy CS18 of the Core Strategy and Policies HP9, HP13 and HP14 of the Sites and Housing Plan.

4. The application has submitted insufficient information to demonstrate that the proposal would not result in unacceptable impacts to air quality.  As such the proposed development is contrary to Local Plan Policy CP23.

5. The application has submitted insufficient information to demonstrate that the proposal would not result in unacceptable impacts unacceptable impacts to biodiversity and does not include any proposed enhancement measures to mitigate against harm to biodiversity.  As such the proposed development is contrary to Local Plan Policy CP12.

The Chair stated that this item had been withdrawn from the agenda.

Site Address:  Nuffield Orthopaedic, Windmill Road, Oxford, Oxfordshire, OX3 7HE

Proposal:          Retention of single storey building with ramped access to the east elevation and incorporating internal access to the main building.

Recommendations: 

East Area Planning Committee is recommended to:

(a)     Approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of this report and grant planning permission.

(b)     Agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

1. Finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary;

The Committee considered an application (17/01212/FUL) Nuffield Orthopaedic Centre, Windmill Road for retention of single storey building with ramped access to the east elevation and incorporating internal access to the main building.

The Planning Officer presented a report and highlighted some minor updates:

·         On page 39 should be an extra column to planning policies to show Headington Neighbourhood policies, they have been taken into account and will make no change to decision.

·         On page 41 an informative to be updated to reflect whether or not this development attracts CIL payment or not.

Mark Utting, agent for the applicant, did not speak but came to the table to answer questions.

The Committee asked questions of the officer about the details of the application, in particular about parking and disabled parking spaces.  The Planning Officer said that the hospital tried to promote alternative modes of transport to site and parking was at a premium.

In reaching its decision, the Committee considered all the information put before it.

On being put to the vote a majority of the Committee agreed with the officer recommendations.

The Committee resolved to :

(a)     Approve the application for the reasons given in the report and subject to the one required planning condition and one informatives set out in section 12 of this report, and one further informative and grant planning permission.

(b)     delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

1.    Finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary;

2.    Add CIL informative to confirm that CIL is or is not applicable.

Site Address:   Plowmans Tower, Westland Drive, Oxford

Proposal:          Removal of condition 4 (Landscape plan) and Variation of condition 2 (Develop in accordance with approved plans) of planning permission 14/02642/CT3 to allow a change to parking and retention of stores.

Recommendations:  East Area Planning Committee is recommended to:

(a)     Approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of this report and grant planning permission.

(b)     Agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

1. Finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary;

The Committee agreed to take this item next to accommodate a public speaker.

The Committee considered an application 17/01793/VAR: Plowman Tower, Westlands Drive, removal of condition 4 (Landscape plan) and Variation of condition 2 (Develop in accordance with approved plans) of planning permission 14/02642/CT3 to allow a change to parking and retention of stores.

The Planning Officer presented a report and highlighted some minor updates:

·         Update paragraph 2.1(change number of car parking spaces from 36 to 33) -should read 34 to 29: similarly in 10.2

·         Two new trees to be planted on Westlands Drive to replace ones being taken out

·         Details of the application to show the six spaces for disabled parking

With regard to the conditions relating to this application the Planning Officer tabled a revised list of conditions for the Committee to consider.  He made the following points:

·         Conditions 3 and 4 (dealing with landscaping) in the report in the original report have been removed and the relevant new condition is at number 11

·         Any further changes to the  detailed wording for the conditions  to be delegated to the Head of Planning  and finalised before issuing

·         Conditions reworded to reflect the fact that the development has already commenced.

With agreement from the Chair Dr Stefan Piechnik was allowed to speak against the application.  He was concerned about the number of revisions to the application and the amount of time residents had had to consider the revisions.  He was concerned whether it was lawful and done by the right procedures.   He also wanted to know if there was provision for motor bike parking and why there was no disabled parking or loading/ delivery access right at the entrance to the building.

The wider committee discussion included the following points:

·         How will parking be managed so that commuters do not park there;

·         What was the distance from the disabled parking spaces to the main entrance of the building;

·         Were all the variations done by the correct procedures and statutory framework so as no challenges can be made;

In response the Planning Officer said:

·         City Council’s Estates Department will use a soft management option first on the car parking arrangements if this doesn’t work more specific signs will be used.

·         It was agreed that an email be sent by an officer to consult ward councillors about the parking management proposals so they could inform residents.

In reaching its decision, the Committee considered all the information put before it.

On being put to the vote the Committee agreed with the officer recommendation and to add an informative about consulting ward councillors about parking and include new set of conditions.

The Committee resolved to :

(a)     Approve the application for the reasons given in the report and subject to the required 11 planning conditions (as amended and presented at the meeting and detailed below) and an informative about consulting ward councillors about parking

(b)     and grant planning permission;

(c)     Agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services  ...  view the full minutes text for item 41.

Site Address:  Evenlode Tower, Blackbird Leys, Oxford

Proposal:  Removal of condition 4 (Landscape plan) and Variation of condition 2 (Develop in accordance with approved plans) of planning permission 14/02640/CT3 to allow alterations to parking layout and landscaping.

Recommendations

East Area Planning Committee is recommended to:

(a)     Approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of this report and grant planning permission.

(b)     Agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

1. Finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary;

The Committee considered an application 17/01792/VAR: Flat 1, Evenlode Tower, Blackbird Leys for Removal of condition 4 (Landscape plan) and Variation of condition 2 (Develop in accordance with approved plans) of planning permission 14/02640/CT3 to allow alterations to parking layout and landscaping.

The Planning Officer presented the report and highlighted some minor updates:

·         With regard to the conditions relating to this application the Planning Officer tabled a revised list of conditions for the Committee to consider

·         Changes to 2014 application

·         Feature tree to be retained

·         Modifications to access,

·         Additional car parking and disabled spaces

The Committee asked questions

·         The condition relating to the boundary treatments, low level barriers to stop people parking on the grass from Pegasus Road

In reaching its decision, the Committee considered all the information put before it.

On being put to the vote the Committee agreed unanimously with the officer recommendation.

East Area Planning Committee  resolved to:

(a)     Approve the application for the reasons given in the report and subject to the required planning conditions (as amended and presented at the meeting and detailed below).

(b)     Agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:  Finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary;

Conditions

1.         Time Limit

            The development to which this permission relates must be begun not later than the expiration of three years from the date of permission 14/02640/CT3.

            Reason: In accordance with Section 91(1) of the Town and Country Planning Act 1990 as amended by the Planning Compulsory Purchase Act 2004.

2.      Develop in accordance with approved plans

The development permitted shall be constructed in complete accordance with the specifications in the application and approved plans listed below, unless otherwise agreed in writing by the local planning authority.

            Reason: To avoid doubt and to ensure an acceptable development as indicated on the submitted drawings in accordance with policy CP1 of the Oxford Local Plan 2001-2016.

3.  Bat and bird boxes integrated into build

Within six months of the date of this decision details of biodiversity enhancement of integrated bat / bird boxes to be incorporated into the building shall be submitted to, and approved in writing by the Local Planning Authority. The development shall proceed in accordance with the approved integrated bat / bird box scheme, which shall have been installed prior to the first occupation of the development and retained thereafter unless otherwise agreed in writing by the local planning authority.

            Reason: In the interests of improving biodiversity in accordance with Policy CS12 of the Oxford Core Strategy 2016 and Saved policy NE23 of the Oxford Local Plan 2001-2026

4.  Landscape carry out after completion

The landscaping proposals as shown on sheet L(9-)100 P7  shall be carried out in the first planting season following substantial completion of the development if this is after 1st April.  Otherwise the planting shall be completed by the 1st  ...  view the full minutes text for item 42.

Site Address:  Foresters Tower, Oxford

Proposal:          Removal of condition 4 (Landscape plan) and Variation of condition 2 (Develop in accordance with approved plans) of planning permission 14/02643/CT3 to allow alterations to parking layout and landscaping.  To allow 33 spaces with 6 accessible spaces.

Recommendation:  East Area Planning Committee is recommended to:

(a)     Approve the application for the reasons given in the report and subject to the required planning conditions set out in section 12 of this report and grant planning permission.

(b)     Agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to:

1. Finalise the recommended conditions as set out in this report including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary;

The Committee consider an application 17/01799/VAR: Foresters Tower, Wood Farm Road to Removal of condition 4 (Landscape plan) and Variation of condition 2 (Develop in accordance with approved plans) of planning permission 14/02643/CT3 to allow alterations to parking layout and landscaping to allow 33 spaces with 6 accessible spaces.

The Planning Officer presented a report and highlighted some minor changes:

With regard to the conditions relating to this application the Planning Officer tabled a revised list of conditions for the Committee to consider.  Recommendations 3 and 4 on the previous permission were to be removed and replaced.

The wider committee discussion included confirming the location of the disabled parking  and dropped kerbs to provide level access between the building and the disabled car park spaces.

In reaching its decision, the Committee considered all the information put before it.

On being put to the vote the Committee unanimously agreed with the officers recommendations.

The Committee resolved to :

(a)     Approve the application for the reasons given in the report and subject to the required 11 planning conditions (as amended and presented at the meeting and detailed below).

(b)     Agree to delegate authority to the Head of Planning, Sustainable Development and Regulatory Services to: Finalise the recommended conditions as set out below including such refinements, amendments, additions and/or deletions as the Head of Planning, Sustainable Development and Regulatory Services considers reasonably necessary;

Recommendation

We don’t include all the wording of the condition  - just the titles

1.            Time Limit

            The development to which this permission relates must be begun not later than the expiration of three years from the date of permission 14/02643/CT3.

            Reason: In accordance with Section 91(1) of the Town and Country Planning Act 1990 as amended by the Planning Compulsory Purchase Act 2004.

2.            Develop in accordance with approved plans

The development permitted shall be constructed in complete accordance with the specifications in the application and approved plans listed below, unless otherwise agreed in writing by the local planning authority.

            Reason: To avoid doubt and to ensure an acceptable development as indicated on the submitted drawings in accordance with policy CP1 of the Oxford Local Plan 2001-2016.

3.    Hard surface design : Tree roots

Within six months of the date of this decision details of the design of all new hard surfaces and a method statement for their construction shall be submitted to and approved in writing by the Local Planning Authority.  Details shall take into account the need to avoid any excavation within the rooting area of any retained tree and where appropriate the Local Planning Authority will expect "no-dig" techniques to be used, which might require hard surfaces to be constructed on top of existing soil levels using treated timber edging and pegs to retain the built up material.

Reason: To avoid damage to the roots of retained trees.  In accordance with policies CP1, CP11 and NE16 of the Adopted Local Plan 2001-2016.

4.    Materials as specified

The materials to be used in the new development shall  ...  view the full minutes text for item 43.

Minutes from the meetings of 6^th September 2017

Recommendation: That the minutes of the meeting held on 6^th September 2017 are approved as a true and accurate record.

The Committee resolved to approve the minutes of the meeting held on 6 September 2017 as a true and accurate record.

Items currently expected to be for consideration by the committee at future meetings are listed for information. This is not a definitive list and applications may be added or removed at any point. These are not for discussion at this meeting.

The Committee noted the list of forthcoming items.

The dates of future meetings are:

8 November 2017

6 December 2017

17 January 2018

7 February 2018

7 March 2018

4 April 2018

23 May 2018

The Committee noted the dates of future meetings.