Apologies for absence were received from the Vice-Chair (Councillor Rundle).  Councillor Wilkinson attended as a substitute for Councillor Rundle.

Councillors Clarkson and Hollick reported as follows:-

·         Councillor Clarkson – two of her children were currently attending Headington School.  However, she would judge the planning application on the agenda relating to the school with an open mind.

·         Councillor Hollick – he had attended a public exhibition relating to the planning application.  However, he would judge the planning application on the agenda relating to the school with an open mind..

The Head of City Development has submitted a report which details a planning application to demolish the existing structures. Erection of 220 x residential units (37 x 1 bed flats, 43 x 2 bed flats, 24 x 2 bed houses, 90 x 3 bed houses, 26 x 4 bed houses) (use class C3 - single family dwellings), new site accesses, parking, landscaping, public open space and ancillary works.

This report is late and will be published separately.

The Head of City Development submitted a report (previously circulated now appended).  The planning officer reported that since the report had been finalised a considerable number of further representations had been received, both for and against the application.  He further said during his presentation that the noise and vibration surveys needed to be conducted again, both because the equipment had not been placed in correct positions best to assess noise and vibration impact and because, as said in paragraph 113 of the report, no freight trains had been running from/to the BMW Plant when the surveys had been conducted.

In accordance with the criteria for public speaking, the Committee heard representations from the following people:-

·         Ian Sawyer representing the Save Oxford Stadium Campaign

·         Sam Clifton representing dance interests at the site

·         William Rodwell representing motorcycle training interests at the site

·         Andrew Cooper representing Oxford Go Karting

·         Gavin Beckley representing the Oxford Speedway Supporters Club

·         Mr Sharp who spoke against the planning application

·         Philip Brown, representing the applicant’s agent

In the course of his presentation Mr Brown said that the applicant would be willing to contribute £800,000 for a dance / martial arts / ancillary pursuits facility adjacent to the Blackbird Leys Leisure Centre, and £500,000 towards the cost of a footbridge across the railway line between the development site and Cowley Retail Park.

The Committee resolved:-

(1)   To REFUSE the planning application for reasons 1 – 7 set out in the report of the Head of City Development and to authorise the Head of City Development to issue the notice of refusal;

(2)  To authorise the Head of City Development to include a further reason for refusal if the results of the further noise and vibration surveys gave grounds for refusal.

The Head of City Development has submitted a report which details a planning application to remove the existing portacabin and temporary buildings.  Extension to existing sports hall to provide dance studio and fitness suite.  Provision of replacement car parking and external works.

Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions

1          Development begun within time limit      

2          Develop in accordance with approved plans    

3          Samples in Conservation Area    

4          Landscape plan required  

5          Landscape carried out after completion

6          No felling lopping cutting   of any trees

7          Tree Protection Plan (TPP) 1        

8          Arboricultural Method Statement (AMS) 1          

9          Details of construction plant storage on site      

10        Details of parking area – including method of construction   

11        Archaeology - Implementation of programme of investigation           

12        Construction Traffic Management Plan

13        Details of Biodiversity Enhancements    

14        Details of Sustainability Measures          

15        Ground resurfacing - SUDS compliant

16        Community use of facilities

The Head of City Development submitted a report (previously circulated now appended).

The Committee resolved:-

(1)  to APPROVE the planning application subject to conditions 1 – 16 headlined in the report of the Head of City Development and to authorise the Head of City Development to issue the notice of permission;

(2)  That details of the construction traffic management plan be sent to the City councillors for Headington Hill and Northway and Headington Wards.

The Head of City Development has submitted a report which details a planning application to construct in two phases a single storey Test Track weather resistant enclosure adjacent the existing railway lines

Officer recommendation: That the Committee APPROVE the planning application subject to the following conditions:

1          Development begun within time limit      

2          Develop in accordance with approved plans    

3          Samples of materials          

4          Proposal to adopt Sustainable Urban Drainage techniques  

5          Contaminated Land Watching Brief        

The Head of City Development submitted a report (previously circulated now appended).

The Committee resolved to APPROVE the planning application subject to conditions 1 – 5 headlined in the report of the Head of City Development and to authorise the Head of City Development to issue the notice of permission.

The Head of City Development has submitted a report which details a planning application for a change of use from tattoo parlour (Sui Generis) to Use Class A1 (retail).

Officer recommendation: To APPROVE the planning application subject to the following condition:

1          Development begun within time limit

The Head of City Development submitted a report (previously circulated now appended).

The Committee resolved to APPROVE the planning application subject to the development beginning within the time limit for commencement after planning application approvals and to authorise the Head of City Development to issue the notice of permission.

To receive information on planning appeals received and determined during November 2013

The Committee is asked to note this information.

The Committee resolved to NOTE the report on planning appeals received and determined during November 2013.

Minutes from 4 December 2013

Recommendation: That the minutes of the meeting held on 4 December 2013 be APPROVED as a true and accurate record.

The Committee resolved to APPROVE the minutes of the meeting held on 4th December 2013 as an accurate record.

The following items are listed for information. They are not for discussion at this meeting.

13/01553/CT3: Eastern House, Eastern Avenue

13/01555/CT3: Land East of Warren Crescent

13/02410/FUL: 7 Sheepway Court.

13/02638/FUL: BP Garage, 281 Abingdon Road

13/3192/CT3: Blackbird Leys Leisure Centre

13/03221/VAR: 35 Barton Road

13/03117/FUL: 291 Cowley Road

13/02866/VAR: Site of 21 and 23 Temple Road

13/02818/FUL: 11 Crescent Road

The Committee resolved to NOTE the list of forthcoming applications a\s follows:-

13/01553/CT3: Eastern House, Eastern Avenue

13/01555/CT3: Land East of Warren Crescent

13/02410/FUL: 7 Sheepway Court.

13/02638/FUL: BP Garage, 281 Abingdon Road

13/3192/CT3: Blackbird Leys Leisure Centre

13/03221/VAR: 35 Barton Road

13/03117/FUL: 291 Cowley Road

13/02866/VAR: Site of 21 and 23 Temple Road

13/02818/FUL: 11 Crescent Road

The Committee NOTES the following future meeting dates:

Thursday 9 January if necessary

Wednesday 5 February and (Thursday 13 February if necessary)

Wednesday 5 March and (Thursday 13 March if necessary)

Wednesday 2 April and (Thursday 10 April if necessary)

The Committee noted that it would meet as follows during the remainder of the current Council Year:-

Wednesday 5^th February

Wednesday 5^th March

Wednesday 2^nd April

Thursday 8^th May